Somali Integrated Statistics and Economic Planning Capacity Building (P171160) Stakeholder Engagement Framework (SEF) DRAFT FOR DECISION MEETING OCTOBER, 2019 Table of Contents I. Introduction ............................................................................................................. 2 II. Summary of Previous Stakeholder Engagement ..................................................... 3 III. Stakeholder Identification and Analysis .................................................................. 3 IV. Stakeholder Engagement Program .......................................................................... 5 V. Resources and Responsibilities ............................................................................... 7 VI. Grievance Mechanism ............................................................................................. 8 VII.Monitoring and Reporting ..................................................................................... 10 VIII. ANNEX 1: Summary of Public Consultations (FGS) ................................. 11 IX. ANNEX 2: Summary of Public Consultations (Somaliland) .................................. 0 1 I. Introduction Stakeholder Engagement. Pursuant to the World Bank Environmental Social Standard 10 (ESS10: Stakeholder Engagement and Information Disclosure), the Borrower is required to develop and implement a Stakeholder Engagement Plan (SEP) that describes the timing and methods of engagement with stakeholders throughout the life of the project. The social risk rating is considered to be ‘Moderate’ as the project will involve fieldwork for the collection of data and will cover a number of groups including nomads and internally displaced persons and minority groups. Considering the country context, there is risk of the data collection activities, particularly household surveys, to leave out the much-needed disaggregated data of this category of people. Data collection may also not be gender informed considering the country risk context so project documentation will cater for data collection, analysis and/or consultation on gender related issues. This report details the stakeholders relevant for the project and the project’s arrangements to be engaged with them during the preparation as well as during implementation. Before presenting the results of stakeholder engagement, the project’s PDO and components are enumerated in the following sections. 1. Project Description. Somali Integrated Statistics and Economic Planning Capacity Building aims to strengthen the governance and capacity of the National Planning, Statistical and M&E Systems to fill statistical data gaps; and regularly assess, analyze and improve their public policies and programs performance and results 2. Project Components. The project has four components: (1) A policy analysis and planning component, (2) A statistical system component, (3) A monitoring and evaluation component, and (4) A project management component to oversee and supervise the activities covered in the component 1-3. Somaliland will participate in component 2 of the project which is statistical system. 3. Purpose of SEP.SEP provides an appropriate approach for consultations and disclosure. These in turn are expected to create an atmosphere of understanding that actively involves project-affected people and other interested parties, reaching out to them in a timely manner, and that each sub group is provided opportunities to voice their opinions and concerns. Overall, the SEP serves the following purposes: i) stakeholder identification and analysis; (ii) planning engagement modalities viz., effective communication tool for consultations and disclosure; and (iii) enabling platforms for influencing decisions; (iv) defining role and responsibilities of different actors in implementing the Plan; and (iv) grievance redress mechanism (GRM). 2 II. Summary of Previous Stakeholder Engagement 4. Engagements and consultation on the project design and the planned activities and implementation arrangements have been done with key institutional stakeholders including the relevant Government agencies, development partners and the implementing agencies. Engagements and consultations have been held with key stakeholders identified as presented below: Key Previous FGS Somaliland Stakeholder Engagement Public Two consultation meetings held at the One-day workshop on Statistical consultation, Somali Chamber of commerce and System project preparation was workshops and industry meeting hall and Ministry of organised by Central Statistics meetings and planning, Investment and Economic Department on November 4th 2019 in information Development (MoPIED) on 15 and 16 Hargeisa, Somaliland. The workshop disclosure October 2019 respectively. Members was attended by a wide group of from the Project’s line Ministries, stakeholders from Planning and Departments and Public agencies Statistics Departments, line ministries, (MDAs), representatives of Somali Chamber of Commerce, Somaliland chamber of commerce, business National Youth Organization (SONYO) community, women group, youth group, and Hargeisa University, which are elders from Banadir districts, students expected that the project will support. from different University, and other Parties that directly or indirectly effecting the SISEP project. III. Stakeholder Identification and Analysis 8. The project proponents, Ministry of Planning, Investment and Economic Development (MOPIED) in FGs and Ministry of Planning and National Development (MoPND) in Somaliland will roll-out effective stakeholder engagements to build mutual trust and foster transparent communication with both the project beneficiaries and other stakeholders. This will be done once the implementing agency has been engaged and before full project effectiveness as well as at key points in the project e.g. during the development or roll out of new survey tools. Full impact and risk assessment on 3 stakeholders will be conducted as necessary and updated accordingly in the SEP. This project impacts and targets the entire population of Somaliland. As such the main stakeholder groups can be classified as follows: No Project-stakeholders Relevance to the project 1 FGS and Somaliland Line • The governmental ministries, departments and ministries, statistical agencies are integral to the overall success of the departments, government project in all stages. They are crucial to the agencies establishment of the physical, technical, legal and regulatory framework of the project as well as providing the human resources. Collaborations and cooperation inter-and intra-agencies will be essential for the implementation of the project and activities in component one. Whilst all the agencies and departments are expected to be part of the process there are some agencies which will lead the process and others which will participate at various stages or sub- activities. The main governmental departments will be the Somaliland Central Statistics Department 2 Parties that will benefit from the • The provision of statistical data is a public good data generated by the project usually financed by the fiscal resourced and the public good nature of the availability of reliable and timely statistics is key for accountability, transparency and efficient public management. Beneficiaries of the project include the regional integration process, the public and private sectors, civil society, development partners, and the public at large 3 People who will benefit from • The project will generate employment or business project-related employment opportunities for the community through engagement of firms and consultants and hiring of field staff and enumerators for data collection 4 FMS and Local government • Local government institutions protect the rights of (Municipality Departments; inhabitants in the project area and represent the local Municipal Council; District communities. Project will work closely with them. offices; and District Police) 5 International NGOs and • The project will be carried out in close collaboration bilateral donor agencies with other development partners. Statistics Sweden has already agreed to work with the team. To avoid duplicated efforts and expedite the process, the team will continue to make efforts to engage other development partners. 6 Vulnerable and IDP groups • SIHBS will include IDPs and nomadic populations as representatives well as other vulnerable and marginalised groups in addition to private Somali households based on the sampling frame created from the satellite images. 7 civil society organizations, • Special efforts to be made to reach vulnerable and private sector representatives, marginalised groups, such as the internally displaced. 4 No Project-stakeholders Relevance to the project women’s groups, and direct and indirect representatives of the poor 8 Research and academic • The outputs from this project will benefit this institution institution. These institutions will be important as end users of data. 9 Press and media • Media are an important stakeholder in this Project not only because they potentially have a significant influence over the local population, but they can also become useful in the dissemination of project related information and reports on its accuracy. Radio, TVs are available in the area. Radio is the most effective mode of information dissemination in the area.. IV. Stakeholder Engagement Program 11. Strategy for information disclosure. Meaningful stakeholder engagement depends on timely, accessible, and comprehensible information. Making available project-related information as early as possible in the project cycle and in a manner, format, and language appropriate for each stakeholder group is important. The following table indicates the strategy of information disclosure at each stage of the project. Formats to provide information may include presentation printouts, non-technical summaries, project leaflets, and pamphlets, depending on stakeholder needs. 12. The project engagements will more likely be with interested parties, mainly data users and producers i.e, Government MDA, NGO, CBO, Academia, think tanks. Media. As Where possible, stakeholder engagement we will utilize the existing engagement structures. Engagement mode will be a series of high-level and technical engagement, meeting and working sessions with technical counterparts of MOPND and other interested parties and all-day workshop with technical officers from the Government agencies that are the main stakeholders for statistics management. A questionnaire for SIHBS and IBS surveys to measure user-satisfaction will be developed on data needs and quality. The engagement channels will take into consideration language used, need for translation and other specific needs for special groups like vulnerable communities. During implementation of SIHBS, training and awareness raising sessions will be conducted in villages rather than municipal centers to ensure higher participation of the targeted population. Focus groups dedicated specifically to vulnerable groups/IDP may also be envisaged as appropriate. 5 Stakeholder Channels of Engagement Frequency Purpose 1 Line ministries, a series of high-level and As needed Sharing of statistical technical engagement, information, departments, meeting and working reviews, clearance government sessions with technical and seeking support agencies counterparts of MopIED To implement the and MOPND and other project components interested parties and all- To keep informed day workshop with about the project technical officers from the achievements. Government agencies that are the main stakeholders for statistics management 2 Parties that will Discussion in During project To increase benefit from the meetings: sector, formulation and awareness, provide data generated by public and focal. implementation consultations and the project These collect feedback meetings/assemblies are to stimulate collaboration and get feedback. 3 People who will Public/community During SIHBS To ensure inclusion benefit from meetings, seminars, face- implementation of poor and SIHBS related to-face meetings. outreach vulnerable. employment campaigns Disclosure of project and GRM process 4 Local government During project To keep informed (Municipality formulation and about the project Departments; implementation achievements and Municipal challenges Council; District To receive input offices; and from stakeholders District Police) and feedback loops to stakeholders Disclosure of project and GRM process 5 International Discussion in During project Sharing of NGOs and meetings: sector, formulation and information, bilateral donor public and focal. implementation reviews, clearance agencies These and seeking support meetings/assemblies are to stimulate collaboration and get feedback. 6 6 civil society Discussion in During project organizations, meetings: sector, formulation and private sector public and focal. implementation representatives, These women’s groups, meetings/assemblies and direct and are to stimulate indirect collaboration and representatives of get feedback. the poor and vulnerable and marginalised groups 7 Research and Discussion in During project Improving project academic meetings: sector, dissemination and formulation and institution public and focal. implementation These implementation meetings/assemblies are to stimulate collaboration and get feedback. 8 Press and media Discussion in During project dissemination of meetings: sector, formulation and project related public and focal. implementation information These meetings/assemblies are to stimulate collaboration and get feedback. V. Resources and Responsibilities 13. Project Implementation Unit (PIU). PIU at FGS and Somaliland will have project management responsibility, coordinating overall project implementation. The PIU will be stationed within MOPND to manage the financial resources. The PIU will be staffed with a project coordinator as well as specialists in financial management (FM), procurement, information and communication technology (ICT), human resources (HR), and monitoring and evaluation (M&E). This project component will provide funding for those functions and their implementation. The overarching implementation and monitoring of the stakeholder engagement plan will be the responsibility of the PIU. The direct responsibility of implementation can be designated to the M&E specialist or through recruitment of a short-term safeguard consultant. These individuals will ensure that the objectives of the plans are met and successful implementation of the plan by the allocation of the necessary resources for its implementation. 7 14. Budgetary resources for stakeholder engagement. Adequate budget for stakeholder engagement will be allocated from the overall project cost, which will include cost for organizing meetings, workshops and training, hiring of staff, field visits, translation and printing of relevant materials and operating GRMs. VI. Grievance Mechanism Grievance channel. Any comments and grievances regarding the project can be submitted through different ways which may include in person, by phone, text message, mail or email. FGS Federal Ministry of Planning, Investment and Economic Development (MOPIED) Phone: +252617472444 Email: info@mop.gov.so Somaliland Central Statistics Department +252 63 4139676 Info@Somalilandcsd.Org 15. Grievance Management Process. Whilst the project has been classified as a project with a moderate risk, the project may have some unintended consequences - risk of further exacerbating existing exclusion patterns or tensions between groups who feel they are under/mis-represented. In order to ensure the smooth implementation of the Project and timely and effectively addressing of the problems that would be encountered during implementation, including the necessary actions of mitigation and avoidance, a Grievance Redressal Mechanism (GRM) is developed which will enable the Project Authorities to address the Grievances of the stakeholders of the Project including the beneficiaries. MopIED and MOPND will have the responsibility of resolving all issues related to the project activities in accordance with the laws of FGS Somaliland and the World Bank Environmental and Social Standards through a clearly defined Grievance Redress Mechanism (GRM) that outlines its process and is available and accessible to all stakeholders. 16. Building Awareness on GRM. PIU will initially brief all the staff of project office, and the staff of the implementing Ministry, on the Grievance Redressal Mechanism of the Project and explain to them the procedures and formats to be used including the reporting procedures. Safeguard designated person within PIU will brief the other stakeholders on the Grievance Redressal Mechanism of the Project and explain the procedures and formats to be used including the reporting procedures. Awareness campaigns 8 would be conducted targeting the project staff and other stakeholders to educate the people on the availability of the mechanism. Various mediums will be used. The GRM will also be published on MoPND website indicating the existence of the mechanism and a phone number, email and address for further information. The GRM will be translated into local and colloquial expressions if determined to be needed. 17. The project will aim to address grievances with the following steps and indicative timelines: Steps to address the grievance Indicative timeline* Responsibility 1 Receive, register and acknowledge Within two days GRC supported by complaint in writing. PIU/ consultant 2 Screen and establish the basis of the Within three days GRC supported by grievance; Where the complaint cannot PIU/ consultant be accepted (for example, complaints that are not related to the project), the reason for the rejection should be clearly explained to the complainant. 3 GRC to consider ways to address the Within three days GRC supported by complaint. PIU/ consultant 4 Implement the case resolution or the Within three days GRC. unsatisfied complainant can seek redress with the appeal process. 5 Document the grievance and actions Within three days GRC supported by taken and submit the report to PIU. PIU/ consultant 6 Elevation of the case to a national Anytime The complainant judiciary system, if complainant so wishes. * If this timeline cannot be met, the complainant will be informed in writing that GRC supported by the GRC requires additional time. PIU/consultant 22. Grievances related to Gender Based Violence (GBV). To avoid the risk of stigmatization, exacerbation of the mental/psychological harm and potential reprisal, the GRM shall have a different confidential and sensitive approach to GBV related cases. Where such a case is reported to the GRM, it should immediately be referred to the appropriate service providers, such as law enforcement, medical and psychological support, emergency accommodation, and any other necessary services. Data on GBV cases should not be collected through the GRM unless operators have been trained on the empathetic, non- judgmental and confidential collection of these complaints. Only the nature of the complaint (what the complainant says in her/his own words) and additional demographic data, such as age and gender, can be collected as usual. 9 VII. Monitoring and Reporting 23. Monitoring and Oversight of Stakeholder Engagement Plan. The overarching implementation and monitoring of the stakeholder engagement plan will be the responsibility of the PIU. The direct responsibility of implementation is the responsibility of the project manager and the safeguard Specialist of the project. These individuals will ensure that the objectives of the plans are met and successful implementation of the plan by the allocation of the necessary resources for its implementation. 24. Indicators. MoPND through the PIU will collect baseline data, using both quantitative and qualitative methods and report on the following indicators: a. Number of government agencies, civil society organizations, private sector and other stakeholder groups that have been involved in the project implementation phase on a quarterly basis. Means of verification: Minutes and Reports of consultations disaggregated according to sector. b. Number persons (sex and age disaggregated) that have been involved in project implementation phase (on a quarterly basis) Means of verification: Minutes Reports and other documentation of consultations. c. Number of engagements (e.g. meeting, workshops, consultations participants sex and age disaggregated) with stakeholders during the project implementation phase (on an annual basis) Means of verification: Minutes Reports and other documentation of stakeholder engagement plan. d. Percentage of stakeholders who rate as satisfactory the level at which their views and concerns are taken into account by the project (responsible party for measuring this indicator is MoPIED and MoPND and this will be undertaken by the PIU to conduct the Mid-Term and Terminal Evaluation). Means of verification: Impact and satisfactory assessments as part of project evaluation. 23. Reporting back to stakeholders. The project performance assessed through monitoring activities will be reported back to stakeholders during the operation and maintenance phase, such as through disclosure of monitoring outcome and engagement with the community maintenance committee in each project district. The lessons learned through the monitoring will also contribute to the design of future subprojects and be shared with their stakeholders. 10 VIII. ANNEX 1: Summary of Public Consultations (FGS) SUMMARY DRAFT REPORT OF A CONSULTATION MEETINGS HELD FOR ENVIRONMENTAL AND SOCIAL SAFEGUARD INSTRUMENTS: STAKEHOLDER ENGAGEMENT FRAMEWORK AND LABOUR-MANAGEMENT PROCEDURES IN MOGADISHU, SOMALIA. October 15-16, 2019. Introduction. We held two consultation meetings at the Somali Chamber of commerce and industry meeting hall and Ministry of planning, Investment and Economic Development (MoPIED) on 15 and 16 October 2019 respectively. We engaged members from the Project’s line Ministries, Departments and Public agencies (MDAs), representatives of Somali chamber of commerce, business community, women group, youth group, elders from Banadir districts, students from different University, and other Parties that directly or indirectly effecting the SISEP project, we also paid visit to the different offices in order to engage them. Aims of the Consultations. • Introducing the participants, the Project Development objectives and its components. • Consulting the different stakeholder of the project on the world bank's safeguard instruments of the project. • Discussing the draft Labor management plan and Stakeholders engagement framework and its implication to the project among the project’s stakeholders. • Obtain participants views and feedbacks on draft safeguards instruments (LMP, SEF). Methodology of the Consultations. Designated members from DNS were organized the Public consultations, participants were invited and closely contacted during the consultations. Meeting with members from Business community, women, 11 youth, academician and local community were held a more reachable and accessible place. The members openly discussed the draft safeguard instruments (Stakeholder Engagement Framework and Labor Management Procedure). After presentation by the DNS about the draft safeguard instruments (SEF and LMP), their implications on environment and social, anticipated risks regarding Occupational health and safety, Child labor, Discrimination and exclusion of vulnerable groups, Security risks for project workers, GBV cases, Grievance, among others and their possible mitigation, and strategies to manage the Grievances. The parts were openly discussed the draft presented documents held separate discussions on labour- management plan and stakeholder engagement procedures, Participants were given opportunities to ask questions and raise suggestions they may have during the session, they formed groups and discuss, and later shared outcomes and opinions of the different groups, the facilitators summarized the relevant feedback at the end of the session. Stakeholder’s Comments and views on the safeguard instruments. All participants of the meetings have listened the presentations, review the draft and had an open discussion about draft safeguard documents and its implication to the project, they strongly support the draft safeguards instruments for the project i.e. (SEF and LMP), they appreciated the commendable work for drafting such detailed documents and how it protects society and its surroundings, guide labor issues and engage project stakeholders promptly . Their comments on the draft instruments were detailed and varied, however we summaries below table. Topic Views General • “The safeguard instrument gave to us thoughts, awareness, build a relationship among project stakeholders and set Social standards for clear and consistent message and promote transparency�. • The instruments, definitely shed light on required labour of the project, and all possible risks associated with the project and proper ways to address social risk to remove setbacks. • “The modalities of communication for the draft instruments; gives two- way communication to us and increases transparency for the project�. • “We are happy That the draft LMP are in line with the FGS Labour law and others international legislations in respect to the labour policies�. 12 • • “We are expecting the implementation of the project within the project time frame� • . “the draft instruments promote effective communication strategies to communicate promptly�. • • They project underline the important of get timely, reliable and adequate data for the implementation of NDP9 and other Economic policies and programs. Child labour In Somalia's context, forced labour remains primitive way and unseen in this era, however child labour is rampant in Somalia, this document (LMP) gave care and Safeguard regarding the child right “we are asking the FGS to accelerate the implementation of its legislation such as Conventional on rights of the child (CRC), labour code, and others useful safeguard instruments for the rights of children such as LMP�. GRM The participants spotlighted the importance of having direct contacts information for GRMC, and he said “I think it’s very important the complainants to have contacts from the GRC to report his/her grievances case on time� • They described Steps to address the grievance suggested by draft SEF as the best one and applicable to the Somali setting, it’s same as the current grievance management procedures using by the FGS and it’s more applicable in Somali context. • This grievance management process as same as the one Somali traditional elder use to manage the grievances, the elders underlined the process of grievance mechanism to be implement as it is while adding that elders should be part of all Grievance administering process. • “When the complainants can’t read or write it’s better to give them special consideration� women • “We are requesting the grievance redress mechanism (GRM) to be translated into the local language/ Somalia� Work-related Women and the vulnerable group should give special concern when it comes discrimination to the Job creations. “In Somalia, women are less important than men in the job market, “I recommended women to have special care and consideration regarding the project related work opportunities�. 13 Project Staff/ Workers “The LMP clarified the roles of the project staff I hope this document will give a clear pathway in regard to the management of the project staff�. • “This draft LMP Plays a potential role in classifying the roles and responsibilities for the project workers� Labour Safety and In regard to the Safety and security "the enumerators and field work officer Security. during data collection in some areas they can face some security challenges and social risks dealing with it in the earliest stage is very important, “I think the current measures and mitigation proposed by the safeguard instruments are quite enough if it's properly implemented�. Labour Influx The labour influx is high within the different regions of the country and overseas OHS There is some labour OHS associated risk in Somalia due to the harsh climate in the country, however, under Somali labour code there are mitigation measures to make sure labour protected regarding OHS associated risks Job Creation of the Youth member emphases the importance of this project regarding employment youth and creating jobs for the youth, “I think we are on the top list for those who will benefit this project, we are almost 70% of the population approximately, the project should give more priorities creating jobs for the youth we expecting this project to create more jobs to us�. • Youth member reiterate the importance of this project regarding job creation for the youth. GBV and women Women “As recorded, GBV case in Somalia increases while drought and ongoing conflicts exacerbated the current situation, women have lacked financial support, skills, and working opportunities we need to be more involved in this project, Women should have given quota when it comes to recruitment process, we need to have lion share as we are the majority of the population Grievance related to “We have well trained staff/enumerated guided by the code of conduct during GBV. data collection they know how to handle Grievance related GBV cases, we always tell them to take appropriate action and report such cases immediately, while they are protecting the confidentiality of the victim. They refer such case to the appropriate hands such as law enforcements and health providers�. 14 Expecting data from the Students and other academicians also demonstrate the importance of project to academician. accessibility and availability of reliable and official data, they stressed how (such as SIHBS data) they suffer during their research work due to limited availability of data on poverty, business and social-economic data, “we are supporting the project and it’s safeguard instruments and expecting it to overcome existing data gap� Student. Capacity and statistical All members from the MDAs agreed that the Project will allow the infrastructural government to strengthen the skills and capacity of the government staff. development • According to the members from the line Ministries “project will enhance the current statistical infrastructure and it will improve the accessibility of reliable socio-economic official statistics on time�. • They emphases the importance of Stakeholders engagement framework to promote the relationship between data user and producers and dissemination of data to all interested groups, • “The project Supports building of legitimate public sector institutions promotes public confidence regarding an official statistic�. Stakeholder’s Recommendations. All members supported the presented safeguard instruments (SEF and LMP), they underlined the importance of the document and how it protects the Society and environment, and promote the human wellbeing, they support how the draft instruments deal with anticipated Social risks and impacts, and but proper mitigation measures to overcome social risks. • They recommended to implement the project as far as possible and within time frame. • They recommended to give more consideration on implementation of safeguard draft documents, and complying all its terms and condition, it is a guiding document which protects the Society and human dignity, as well as the rights of children, IDPs, women and community at large. • They recommend to disseminates the project information through the local media because most of the mass relay on the local radio and tv regarding the source of information disclosure. • They recommended to have an inclusive process during the establishment of Grievance Redress Committee. • They recommended to create employment opportunities for the youth through the project. • They recommended to consider security challenging in all stage of the project, and to but on a propriate measures to mitigate anticipated social risks. 15 • Work Related - Discrimination: The participation and role of women in the work place is extremely limited, due to perpetuating narrow gender-based roles and inequalities. so that all participants underlined the importance of women recruitment in this project. Conclusion. In conclusion, the consultation meetings brought together different stakeholders and were successfully conducted, the overall feedback shows great support for the draft Safeguard instruments, the participants of the consultations were pleased with the project’s Safeguard instruments, during sessions participants discussed project’s labor-management framework, stakeholders’ engagements and modalities of communicated to the different stakeholders. They have committed to contribute and aid to the triumph of the project, and involve the mitigation effort on anticipated social risks of the project. They also committed overwhelming support to the successful implementation of the project’s safeguard instruments a nd the project at large. 16 17 18 19 20 IX. ANNEX 2: Summary of Public Consultations (Somaliland) WORKSHOP REPORT Building on a common understanding of labor management plan and Stakeholder engagement framework drafts- Statistical System Project technical team 4th November 2019 Hargeisa, Somaliland • Background This workshop report summarizes the outcomes of a one-day workshop on Statistical System project preparation that was organized by Central Statistics Department on November 4th 2019 in Hargeisa, Somaliland. The workshop was attended by a wide group of stakeholders from Planning and Statistics Departments, line ministries, Chamber of Commerce, Somaliland National Youth Organization (SONYO) and Hargeisa University, which are expected that the project will support. The idea of the workshop was proposed by the WB technical team to let the stakeholders be inclusive the project preparation. The main aim of the workshop was to advocate for joint efforts in scaling up this project preparation in Somaliland and to build on a common understanding of labor management plan and Stakeholder engagement framework drafts of the project which will be continuously updated throughout the project. Moreover, the labor use on the project and the key risks than can be experienced during the project activities, and to make effective stakeholder engagements to create mutual trust and promote open contact with project beneficiaries and other stakeholders. Additionally, the workshop was intended to give E&S instruments that conform World Bank’s Environmental and Social Risks. The workshop was facilitated by the focal person and a member of the technical team of the project. The day involved different activities including presentations by the facilitators and participatory group discussions. For more details about the topics and workshop methodology see the workshop agenda in Annex 1. • Objectives The workshop sessions were planned to achieve the following specific objectives: • Have an understanding of the discourse around the labor use and key risks of the fieldwork • Reach consensus around stakeholder engagement channels and frequency of meetings • Identify outstanding questions and issues that require further attention before the project implementation • Discussions The following sections outline the workshop's main discussion topics and a summary of each session's cri tical area of discussion. • Session 1 Stakeholders are requested to give briefings about their thoughts around the project labor management strategy. Mostly, the project stakeholders that participated in the workshop underlined the need of such fruitful project to fill the statistical data gaps existing and to make effective coordination mechanism between data users and producers. However, they underscored the need to increase the number of consultants planned to recruit for Planning and Statistics Departments in order their staff get knowledge transfer. They also raised proper data analysis of the vulnerable groups, persons with disabilities and the development of appropriate risk management procedures. • Session 2 This session started with a presentation on the Stakeholder Engagement Plan draft of the project in Somaliland, focusing on the following key elements; 1. Stakeholder Identification and Analysis: how the Ministry of Planning and National Development (MoPND) will implement effective stakeholder commitments to build mutual trust and promote transparent communication with project beneficiaries as well as other stakeholders 2. Stakeholder Engagement Program: how a timely, accessible and comprehensible information- based stakeholder engagement program needed At the end of the presentation the participants were divided into groups and discussed the following key questions; • To what extent are E&S instruments providing appropriate and contributing the effectiveness of the project labor use and risk mitigation? • How effective the Stakeholder Engagement Program draft is? Key points raised: 1 The current coordination mechanism among National Statistics System members is not effective and this makes the country to have different figures for annual gross rate to make appropriate estimates about population trends. However, there is some connections among them. There is a still need to create effective communication tool for consultations and disclosure: • There is a need for a better understanding of strengthening the existing coordination mechanism including the potential for its expansion, what its limits are, how we can work with this Stakeholder Engagement tool compliantly, and what the other alternative ways of engaging the stakeholders. • The need of making definite frequency of meetings between the Stakeholders and beneficiaries of the project. • There is a need improving the statistical capacity of both Central Statistics Department and other Statistical Departments’ staff in the Ministries and the need of skill transfer to that staff. • There is also a need for a shared information among data producers to avoid duplication of efforts. • The need of creating effective monitoring and evaluation mechanism in order to know the progress against the project outcomes. • Recommendations Although there is evidence that demonstrates the appropriateness of these E&S tools, the execution of these strategic tools needs strong monitoring and supervision approach on the local context. The following recommended actions will enable us to fill the data gaps, validate the appropriateness of these tools add to the success of the project. • Develop effective coordination mechanism between National Statistical System members and beneficiaries of the project. • Produce a contextualized guideline on the key points and considerations in the different factors and conditions that need to be met throughout the project development. • Conclusion Comprehensive and ongoing sensitization of communities and effective beneficiary feedback mechanisms that allow us to capture sensitive issues that community might experience or observe with honesty. • There is no Standard guidelines and tailored monitoring tools for varying modalities which enable stakeholders to capture comparable information related to deviations in the programme objectives. 2 • There is no frequently public consultations workshops held to identify the liabilities in order to put in place common approaches dealing with labor use and relevant risk mitigation measures. AGENDA AGENDA ITEM WHO Time Minutes 4th November 2019 Day: • Prayer (Quran recitation) Volunteer Morning • Registration and introductions All 80:30am-8:50am Director of 8:50am-9:00am • Welcome Remarks CSD • Labor Management Plan Muhiyadin 9:00am-9:45am SISEPCBP draft Aden • Discussion All 9:45am-10:00am Yahye TEA BREAK 10:00am-10:20am • Stakeholder Engagement Hassan 10:20am-10:50am Framework SISEPCBP draft Hussein After 10:50am-11:10am morning • Discussions All tea break 3 Invitation 4 Attendance Sheet 5 Photos 6 7