Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : PFM-MDF Financed Strengthening Public Financial Management Project Loan Credit No. : P 162196 2. Bank’s Approval Date of the Procurement Plan : March 2019 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method (USD Prior Review Threshold Procurement equivalent) (USD) ICB (Goods) > 200,000 USD All contract above NCB ( Goods) > USD 30,000 and up to USD USD 100,000 200,000 Shopping (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above > 50,000 and up to USD 1.5 USD 300,000 NCB (Works) million Shopping (Works) Up to USD 50,000 ICB (Non-Consulting > 200,000 USD All contract above Services) USD 100,000 NCB (Non-Consulting < 200,000 USD Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Procurement Threshold (USD Prior Review Threshold Equivalent) (a) Quality and Cost Based No threshold All Contracts above USD 70,000 Selection for Consultant Firms (b) Quality Based Selection No threshold (c) Selection Made Under a No threshold All contracts above USD 50,000 Fixed Budget for Individual Consultants. (d) Least Cost Selection No threshold (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source Selection of As per Consultant firms Guidelines Para 3.9 (g) Selection of Individual No threshold Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2017-12-07 2020-08-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162196 GPN Date: Project Name: PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT Loan / Credit No: TF / A5549 Executing Agency(ies): The Central Coordinating Agency for Internal Audit Service WORKS Procureme Bid Evaluation Activity Reference No. / Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Amount Document / Signed Contract No. Approach Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion (US$) Justification Type Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-CCA-39544-GO-RFB / Strengthening Budget Procurement of CAATS and Request for Single Stage - One TF / A5549 Execution and Oversight Post Limited 0.00 Canceled 2018-07-16 2018-09-20 2019-03-19 Audit Management Software Quotations Envelope Capacities and compatible laptops BT-CCA-184070-GO-RFQ / Procurement of the Internal Audit Management software Pending Strengthening PFM Legal Open - Single Stage - Two ( COTS or BESPOKE) from TF / A5549 Post Request for Bids 0.00 Implementati 2020-08-10 2020-08-13 2020-09-12 2020-09-25 2020-10-26 2021-04-24 and Institutional Framework International Envelope the market and customized on into Bhutan context with "source code". NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-CCA-39501-CS-QCBS / Develop Performance Audit & QAIP guidelines. Develop skills of Internal Auditors on developing the Internal Strengthening Budget Quality And Cost- Open - Audit Strategic Plan. Train TF / A5549 Execution and Oversight Post 98,920.00 Signed 2017-12-14 2017-12-08 2018-01-04 2017-12-08 2018-02-17 2018-06-15 2018-03-17 2018-06-15 2018-04-16 2018-07-06 2018-05-21 2018-09-17 2018-06-25 2018-11-28 2019-06-25 Based Selection International the IA's on guidelines Capacities developed, CAAT software, internal and external assessment based on IIA guidelines Page 1 BT-CCA-98197-CS-CDS / Procurement of Consulting Services (firm) to conduct Strengthening Budget Consultant Open - External Quality Assessment TF / A5549 Execution and Oversight Post Qualification 0.00 Canceled 2019-03-01 2019-02-18 2019-03-22 2019-05-05 2019-06-04 2019-07-09 2020-01-05 International Review of 5 Ministries, 5 Capacities Selection Dzongkhags and one Autonomous Agency BT-CCA-144879-CS-CQS / To conduct the external Strengthening Budget Consultant Pending quality assessment review of TF / A5549 Execution and Oversight Post Qualification Limited 0.00 2019-11-11 2019-11-25 2019-12-25 2020-01-29 2020-07-27 Implementation 5 Dzongkhag, 5 Ministries Capacities Selection and one autonomous body INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2