SUMMARY O F PROCUREMENT PLAN Project Preparation Advancement (PPA) Project information: Harmonizing and Improving Statistics in West Africa Project -P169265 Project Implementation agency: Liberia Institute of Statistics and Geo- Information Services (LISGIS) Date of the Procurement Plan: February 3, 2020 Period covered by this Procurement Plan: 3rd February to 31st July 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 1, 2016), revised in November 2017, and August 2018 (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement and Concessions Act, 2010 of the Republic of Liberia, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not Applicable for those contracts identified in the Procurement Plan tables; Works: Not Applicable for those contracts identified in the Procurement Plan tables. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations: Not Applicable. Other Relevant Procurement Information: - (a). Prior Procurement Arrangements: The Procurement Arrangements as indicated in the below table and within the thresholds indicated in the below tables will be used. The thresholds for the Bank’s prior review requirements are also provided in the table below: Table: Thresholds*, Procurement Arrangements, and Prior Review (The table below depicts the Thresholds and Procurement Methods to be used under the Regional Project for Statistics Thresholds*, Procurement Methods, and Prior Review Expenditure Contract (C) Value Procurement Contracts Subject to No Category Threshold* [eq. USD] Method Prior Review /[eq. US$] All contracts at or above USD Open Competition 5,000,000 are subject to International Market C ≥ 5,000,000 international advertising and the Approach and Direct use of the Bank’s SPDs (or other Contracting 1 Works documents agreed with the Bank). Open Competition National Market 200,000 < C < 5,000,000 None Approach Expenditure Contract (C) Value Procurement Contracts Subject to No Category Threshold* [eq. USD] Method Prior Review /[eq. US$] C ≤ 200,000 RfQ None All contracts at or above USD Open Competition 500,000 are subject to International Market C ≥ 500,000 international advertising and the Approach and Direct Goods, IT and use of the Bank’s SPDs (or other Contracting 2 non-consulting documents agreed with the Bank). services Open Competition 100,000 < C < 500,000 National Market None Approach C ≤ 100,000 RfQ None All contracts at or above USD 100,000 are subject to for C < 100,000 international advertising and the National Consulting Services use of the Bank’s SPDs (or other shortlist for documents agreed with the Bank). 3 selection of All contracts at or above USD consultant for 200,000 are subject to firms C ≤ 200,000 Engineering and international advertising and the Construction Supervision use of the Bank’s SPDs (or other documents agreed with the Bank). Selection of All values ≥ 100,000 4 Individual All Approaches consultants Training, This line activity is not subject to Workshops, Based on approved Procurement Review However, 5 Study Tours All Values Annual Work Plan & each of the activities will be Budgets (AWPB) by TTL cleared with the TTL prior to its implementation. (Special procurement arrangements like direct contracting, use of SOEs, UN Agencies, third party monitors, local NGOs, Force Account, servants needs, results based arrangements. It is not expected that there will be need for prequalification in the procurement arrangements under this Regional Project *These thresholds are for the purposes of the initial procurement plan for the PPA and for first 18 months. The thresholds will be revised periodically based on re-assessment of risks. All contracts not subject to prior review will be post-reviewed. Prequalification. Not expected for the packages of works/goods packages in the procurement plan. Proposed Procedures for CDD Components: Not Applicable Reference to (if any) Project Operational/Procurement Manual: The LISGIS Project Management Team will prepare Procurement manuals. The Procurement Plan will also form part of the Project Implementation Manual. Any Other Special Procurement Arrangements: None Procurement Packages/PLAN with Procurement Arrangements and Time Schedule: as per the Table below: b) PROCUREMENT PLAN Works There are no works under the Project Preparation Advance Goods and Non-Consulting Services 1 2 3 4 5 6 7 8 9 Ref. Contract Estimated Procurement Prequa Nation Review Expected Expected Comments No. (Description) Cost Method lificati al by bid Contract US$ on Prefere Bank opening Signatur (yes/n nce (Prior / date e Date o) (yes/n Post) o) 1 Procurement of 4 12,100 laptops, 3 No. all- in-1 printers, Limited, RFQ No No Post 28 Feb 4 Mar office desks, a 20 20 projector, metal filing cabinet, and stationery and supplies for project management Consultancy Services 1 2 3 4 5 6 7 8 9 Ref. Description of Estimated Selection Review Expected Expected Expected Comments No. Assignment Cost in Method/ by Bank date of Contract Completi US$ Arrangem (Prior / proposal Signature on ent Post) submissi Date Date on 1. Recruitment of a Consultant to draft and validate 10,000 INDV Post 16 Mar 10 Apr 23 Apr ToR to be curricula of the 20 20 20 submitted to IDA Statistics degree & for Review and No CEST Program at Objection. the UL 2. Recruitment of a ToR, performance Financial evaluation, draft Management contract and Officer for Project DS Prior 10 Feb 21 Feb 31 Aug minutes of Management 20 20 20 contract negotiation to be submitted to IDA for Review and No 15,600 Objection. 3. ToR, performance evaluation, draft Recruitment of a contract and Procurement DS Prior 10 Feb 21 Feb 31 Aug minutes of Specialist for 20 20 20 contract Project negotiation to be Management submitted to IDA 18,000 for Review and No Objection. Training and Workshop (Training & Workshop activities are subject to TTL clearance). Estimate Estimated Expected Ref. Training, workshop and d Cost Duration Training/workshop No. study tours in (US$) (Days) Date Conduct of validation 54,000 workshop and TOT for the GP Feb. 20 to March 13 1. on the design of 2020 questionnaires and enumeration training manual Workshop for cartographic 150,000 Feb. 24 to March 16 2. field staff training 2020 Workshop for enumeration 113,900 3. mapping training April 15, 2020 Study Tours to regional 32,000 countries for first-hand experience on regional 4. March to April 2020 harmonization of data collection, management and communication Workshops on current 50,000 administrative data across 5. April to July 2020 MACs and LISGIS regional offices Workshop to strengthen and 35,000 6. develop institutional capacity April to July 2020 of NSO Workshops for steering 40,000 7. committee on Administrative April to July 2020 Data Workshop for Project 10,000 Steering/Technical Committees 8. for annual work plan February 2020 preparation, review and validation GENERAL NOTES 1. Training and capacity building: Training workshops (including training material and support), conference attendance and study tours, will be carried out based on approved annual training and allied activities plan by the TTL. The beneficiaries, after the training, will be requested to submit a brief report indicating what skills have been acquired and how these skills will contribute to enhance their performance and contribute to the attainment of the Project’s development objective. 2. Operational Costs: These are expenditures incurred by the Recipient to finance: (i) communication technology (including, without limitation, internet and telephone; (ii) per diem and travel expenses of the operational staff performing their responsibilities under the Project; (iii) fuel and vehicle maintenance; (iv) maintenance of equipment; (v) photocopies and publications; (viii) bank commissions; and (ix) utilities and office supplies as defined in the FA. Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti-Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;2 (ii) to be a nominated3 sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project. We understand that we may be declared ineligible as set out above upon: a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. 3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. 4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact- finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: Title of the person signing the Letter: for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. PROCUREMENT Western Africa : Harmonizing and Improving Statistics in West Africa PLAN General Information Country: Western Africa Bank’s Approval Date of the Original Procurement Plan: 2020-03-30 2020-11-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169265 GPN Date: 2020-09-10 Project Name: Harmonizing and Improving Statistics in West Africa Loan / Credit No: IDA / 65730, IDA / D5840 M Executing Agency(ies): inistry of Finance and Economic Development WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-163632-CW-RFB Country-Specific Component: / Rehabilitation of Statistics Improving and modernizing Single Stage - One 2021-01- IDA / 65730 Post Request for Bids Open - National 0.00 Canceled 2020-03-26 2020-03-31 2020-05-12 2020-06-11 2020-07-16 Sierra Leone Physical physical and statistical Envelope 12 Infrastructure infrastructure GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Regional component: Harmonization, Data SL-MOFED-168263-GO-RFQ Collection, Quality Request for / Procurement of station IDA / D5840 Post 0.00 Canceled 2020-04-27 2020-04-27 2020-04-27 Improvement, Dissemination Quotations wagon and Use of Core Social and Economic Statistics Regional component: SL-MOFED-168262-GO-RFQ Harmonization, Data / Procurement of ICT Pending Collection, Quality Request for Single Stage - One equipment including IDA / D5840 Post Limited 0.00 Implementati 2020-04-29 2020-06-24 2020-12-21 Improvement, Dissemination Quotations Envelope laptops,photocopier and on and Use of Core Social and external drives Economic Statistics SL-MOFED-205719-GO-RFQ Pending Project Management and Request for Single Stage - One / Procurement of one vehicle IDA / D5840 Post Open - National 0.00 Implementati 2020-11-28 2021-01-23 2021-07-22 Monitoring and Evaluation Quotations Envelope for Project Coordination on SL-MOFED-205748-GO-RFB Country-Specific Component: Pending / Procurement of Android Improving and modernizing Single Stage - One IDA / D5840 Prior Request for Bids Open - International 0.00 Implementati 2020-11-30 2020-12-05 2021-01-16 2021-02-15 2021-03-22 2021-09-18 Tablets for Cartographic physical and statistical Envelope on mapping for Census operation infrastructure SL-MOFED-205750-GO-RFB / procurement of servers Pending Hardware (High Availability) Project Management and Single Stage - One IDA / D5840 Post Request for Bids Open - National 0.00 Implementati 2020-12-16 2020-12-21 2021-02-01 2021-03-03 2021-04-07 2021-10-04 Windows Servers OS Monitoring and Evaluation Envelope on Microsoft, Client Antivirus and Software SL-MOFED-205730-GO-RFB / Procurement of laptop Country-Specific Component: Pending computers for census Improving and modernizing Single Stage - One IDA / D5840 Post Request for Bids Open - International 0.00 Implementati 2020-11-30 2020-12-05 2021-01-16 2021-02-15 2021-03-22 2021-09-18 including printers with physical and statistical Envelope on scanners for PCU Data infrastructure Science Team SL-MOFED-205734-GO-RFQ / Procurement of plotters, printers, machine for printing Country-Specific Component: of IEC materials, book binder& Pending Improving and modernizing Request for Single Stage - One embroidery machines with IDA / D5840 Post Open - National 0.00 Implementati 2020-12-20 2021-02-14 2021-08-13 physical and statistical Quotations Envelope different sizes of flex on infrastructure banners& specific details to be provided before the procurement SL-MOFED-205740-GO-RFB / Procurement of Network Country-Specific Component: Pending Infrastructural core Improving and modernizing Single Stage - One IDA / D5840 Post Request for Bids Open - National 0.00 Implementati 2020-11-25 2020-11-30 2021-01-11 2021-02-10 2021-03-17 2021-09-13 equipment(Network hierarchy physical and statistical Envelope on design and HQ Structure infrastructure Cabling Country-Specific Component: SL-MOFED-205747-GO-RFB Pending Improving and modernizing / Procurement of cartographic IDA / D5840 Post Request for Bids 0.00 Implementati 2020-12-08 2020-12-13 2021-01-24 2021-02-23 2021-03-30 2021-09-26 physical and statistical imagery nation wide on infrastructure SL-MOFED-205736-GO-RFQ Country-Specific Component: / Procurement of Data Pending Improving and modernizing Request for Single Stage - One Collection Application IDA / D5840 Post Open - National 0.00 Implementati 2020-12-23 2021-02-17 2021-08-16 physical and statistical Quotations Envelope (Enumeration pad) with on infrastructure wireless network NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-205746-NC-RFB / Procurement of mobile Country-Specific Component: network and Internet Services Pending Improving and modernizing Single Stage - One to support Mid-Term Census IDA / D5840 Post Request for Bids Open - National 0.00 Implementati 2020-12-07 2020-12-12 2021-01-23 2021-02-22 2021-03-29 2021-09-25 physical and statistical Envelope and Installation of high speed on infrastructure Internet Services for six months Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-205744-CS-CQS Country-Specific Component: / Recruitment of a consultant Consultant Improving and modernizing Pending to support CAP1, Tablets, IDA / D5840 Post Qualification Open - National 0.00 2020-12-14 2021-01-04 2021-02-17 2021-03-19 2021-04-23 2021-10-20 physical and statistical Implementation Provisioning and Data Selection infrastructure Analysis INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-167863-CS-INDV Individual / Hiring a consultant to Project Management and Pending IDA / D5840 Post Consultant Limited 0.00 2020-04-09 2020-04-14 2020-05-05 2020-06-09 2020-12-06 develop the Project Monitoring and Evaluation Implementation Selection Implementation Manual Page 2