PROCUREMENT PLAN (Textual Part) Project information: Timor-Leste Basic Education Strengthening and Transformation Project (P166744) Project Implementation agency: Ministry of Education, Youth and Sport (MOEYS) Date of the Procurement Plan: February 26, 2020. Period covered by this Procurement Plan: July 1, 2020 to December 31, 2021 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, the procedures applicable to the procurement of Goods, Works, Non-Consulting services and Consulting Services under the contracts awarded on the basis of National Open Competitive Procurement shall be those procurement methods set forth in the Timor Leste Procurement Legal Regime Decree Law 10/2005, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When the Borrower uses its own national open competitive procurement arrangements as set forth Timor Leste Procurement Legal Regime Decree Law 10/2005, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The procurement is open to eligible firms from any country; 2. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 3. Right for the Bank to review procurement documentation and activities; 4. Maintenance of records of the Procurement process; 5. Procurement Documents acceptable to the Bank shall be used; 6. Bids shall be evaluated using only post-qualification for procurement of goods, works and non-consulting services. 7. Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health safety ("ESHS") risks impacts. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: is not applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable for those contracts identified in the Procurement Plan tables PROCUREMENT Timor-Leste : Basic Education Strengthening and Transformation Project PLAN General Information Country: Timor-Leste Bank’s Approval Date of the Original Procurement Plan: 2020-10-28 2020-10-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P166744 GPN Date: Project Name: Basic Education Strengthening and Transformation Project Loan / Credit No: IDA / 65510, TF / B2130 Executing Agency(ies): Ministry of Education Youth and Sport WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned 001/BEST/TL / 3 packages of new classrooms Component 1: Developing Pending construction (each package Single Stage - One IDA / 65510 21st Century Learning Prior Request for Bids Open - National 1,100,000.00 0.00 Implementat 2021-07-01 2021-07-06 2021-08-17 2021-09-16 2022-02-04 2022-08-03 covers different Envelope Spaces ion municipalities) - 3 schools in 3 different municipalities GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 003/BEST/TL / Provision & Component 4: Data Driven Pending Installation of hardware, Planning, Budgeting, Request for Single Stage - One TF / B2130 Post Open - National 80,000.00 0.00 Implementati 2020-11-06 2022-02-04 2022-08-03 including servers, software Financing and Quotations Envelope on at MoEYS for EMIS Implementation 004/BEST/TL / Four-wheel Component 1: Developing Pending Request for Single Stage - One drive vehicles for the use of IDA / 65510 21st Century Learning Post Open - National 100,000.00 0.00 Implementati 2020-10-28 2020-12-23 2021-06-21 Quotations Envelope PIMU Spaces on 033/BEST/TL / Office electronic- equipment Component 5: Project Pending Request for Single Stage - One (computer, printer potocopier TF / B2130 Management and Post Open - National 20,000.00 0.00 Implementati 2020-10-09 2020-12-04 2021-06-02 Quotations Envelope machine, scanner, camera Implementation on etc) 031/BEST/TL / Furniture and Fixtures for PIMU Component 5: Project Pending Request for including Air conditions, TF / B2130 Management and Post 20,000.00 0.00 Implementati 2020-10-10 2020-12-05 2021-06-03 Quotations telephones, desks and chairs Implementation on and office racks 030/BEST/TL / Purchasing and distribution of set of Component 3: Improving Pending age/grade appropriate Single Stage - One TF / B2130 Teaching-Learning Material Post Request for Bids Open - National 741,000.00 0.00 Implementati 2021-01-19 2021-01-24 2021-03-07 2021-04-06 2021-06-18 2021-12-15 children's books for Cycle 1 Envelope and Assessment on and 2 and fabrication of book corners 002/BEST/TL / Provision and Installation of relevant Component 4: Data Driven Pending hardware and internet Planning, Budgeting, Single Stage - One TF / B2130 Post Request for Bids Open - National 120,000.00 0.00 Implementati 2021-08-03 2021-08-08 2021-09-19 2021-10-19 2022-06-05 2022-12-02 connectivity in selected Financing and Envelope on municipal offices and Implementation selected central schools Page 1 NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 036/BEST/TL / Online system and Component 1: Developing Consultant Pending training/orientation of school IDA / 65510 21st Century Learning Post Qualification Open - National 45,000.00 0.00 2021-02-01 2021-02-22 2021-04-07 2021-05-07 2021-06-11 2021-12-08 Implementation infrastructure management Spaces Selection or module linked to EMIS 034/BEST/TL / Implementation of school Component 1: Developing Consultant Open - Pending census including school IDA / 65510 21st Century Learning Prior Qualification 450,000.00 0.00 2021-01-19 2021-02-09 2021-03-25 2021-04-24 2021-05-29 2021-11-25 International Implementation infrastructure and EMIS Spaces Selection census 006/BEST/TL / Consultant Firm (Experts) for Quality Component 1: Developing Consultant assurance of new Pending IDA / 65510 21st Century Learning Prior Qualification Open - National 175,000.00 0.00 2021-07-01 2021-07-22 2021-09-04 2021-10-04 2021-11-08 2022-05-07 construction and Implementation Spaces Selection rehabilitation of school infrastructures 009/BEST/TL / A Firm to design the implementation, Component 3: Improving Consultant analysis and reporting of Open - Pending TF / B2130 Teaching-Learning Material Prior Qualification 400,000.00 0.00 2021-01-31 2021-02-21 2021-04-06 2021-05-06 2021-06-10 2021-12-07 EGRA and EGMA and basic International Implementation and Assessment Selection capacity building (grades 1,2, 3) 005/BEST/TL / A Firm for system core development for the integrated for Component 4: Data Driven Sistema de Gestao Escolar, Planning, Budgeting, Quality And Cost- Open - Pending TF / B2130 Prior 500,000.00 0.00 2021-06-01 2021-06-22 2021-08-05 2021-09-02 2021-10-02 2021-11-06 2022-02-01 2022-12-29 PMIS and EMIS and other Financing and Based Selection International Implementation data base system, software Implementation development/modification/testi ng/production INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 021/BEST/TL / Component 5: Project Individual Infrastructure Development Pending IDA / 65510 Management and Post Consultant Open 135,000.00 0.00 2020-10-09 2020-11-27 2020-12-18 2021-01-22 2023-07-21 Specialist of 21st Century Implementation Implementation Selection School standards 025/BEST/TL / Architect to Component 1: Developing Individual Pending produce standardized designs IDA / 65510 21st Century Learning Post Consultant Open 30,000.00 0.00 2020-12-02 2021-01-20 2021-02-10 2021-03-17 2021-09-13 Implementation and infrastructure standards Spaces Selection Page 2 010/BEST/TL / Specialist support for the develoment and finalization of the Component 1: Developing Individual Pending prioritization methodology , IDA / 65510 21st Century Learning Post Consultant Open 20,000.00 0.00 2020-10-30 2020-12-18 2021-01-08 2021-02-12 2021-08-11 Implementation preparation of prioritazation Spaces Selection plan including priority list for school construction 014/BEST/TL / Quality assurance consultant for Component 4: Data Driven Individual reviewing designing and Planning, Budgeting, Pending TF / B2130 Post Consultant Open 15,000.00 0.00 2021-11-01 2021-12-20 2022-01-10 2022-02-14 2022-08-13 development of system for Financing and Implementation Selection infrastructure component in Implementation EMIS (in 2020 and 2021) 035/BEST/TL / Consultant for implementation of a Component 1: Developing Individual school infrastucture survey Pending IDA / 65510 21st Century Learning Post Consultant Limited 18,000.00 0.00 2021-02-01 2021-02-06 2021-02-27 2021-04-03 2021-09-30 of a small purposive sample Implementation Spaces Selection of school to test the prioritazation guidelines 037/BEST/TL / Technical Individual expert in education Component 2: Improving Pending TF / B2130 Post Consultant Open 205,200.00 0.00 2020-10-23 2020-12-11 2021-01-01 2021-02-05 2023-02-20 (curriculum, training, school Teacher Effectiveness Implementation Selection management) 022/BEST/TL / TA for enhancing the reporting and dashboard facilities of the classroom observation module Individual Component 2: Improving Pending to generate and display TF / B2130 Post Consultant Open 20,000.00 0.00 2021-08-02 2021-09-20 2021-10-11 2021-11-15 2022-05-14 Teacher Effectiveness Implementation aggregate data on results of Selection classroom observations by indicator, school, cluster and municipal office 015/BEST/TL / Review and Individual Component 2: Improving Pending Upgrade training materials TF / B2130 Post Consultant Open 20,000.00 0.00 2020-12-15 2021-02-02 2021-02-23 2021-03-30 2021-09-26 Teacher Effectiveness Implementation for school leaders training Selection 016/BEST/TL / Upgrading/Develop teacher Individual Component 2: Improving Pending training TF / B2130 Post Consultant Open 20,000.00 0.00 2021-01-01 2021-02-19 2021-03-12 2021-04-16 2021-10-13 Teacher Effectiveness Implementation monitoring/observation tool Selection for INFORDEPE 017/BEST/TL / Training Individual Component 2: Improving Pending observation/evaluation report TF / B2130 Post Consultant Open 20,000.00 0.00 2021-04-01 2021-05-20 2021-06-10 2021-07-15 2022-01-11 Teacher Effectiveness Implementation on teachers training quality Selection 011/BEST/TL / Curriculum specialist for reviewing and Component 3: Improving Individual Pending quality checks for 3rd cycle TF / B2130 Teaching-Learning Material Post Consultant Limited 25,000.00 0.00 2021-01-29 2021-02-03 2021-02-24 2021-03-31 2021-09-27 Implementation books (language and social and Assessment Selection sciences) 018/BEST/TL / Curriculum Component 3: Improving Individual specialist for reviewing and Pending TF / B2130 Teaching-Learning Material Post Consultant Open 15,000.00 0.00 2021-01-29 2021-03-19 2021-04-09 2021-05-14 2021-11-10 quality assurance for 3rd Implementation and Assessment Selection cycle TLM (natural sciences) 027/BEST/TL / Curriculum Component 3: Improving Individual specialist for revision and Pending TF / B2130 Teaching-Learning Material Post Consultant Open 15,000.00 0.00 2021-01-29 2021-03-19 2021-04-09 2021-05-14 2021-11-10 quality assurance for 3rd Implementation and Assessment Selection cycle TLM (mathematics) Page 3 007BEST/TL / A consultant Component 3: Improving Individual to develop Physical Pending TF / B2130 Teaching-Learning Material Post Consultant Open 38,400.00 0.00 2020-11-13 2021-01-01 2021-01-22 2021-02-26 2022-02-25 Education Book and Manual Implementation and Assessment Selection for Grade 7 (Third Cycle) Component 5: Project Individual 020/BEST/TL / Financial Pending TF / B2130 Management and Post Consultant Open 151,200.00 0.00 2020-10-04 2020-11-22 2020-12-13 2021-01-17 2023-01-17 Management Specialist Implementation Implementation Selection Component 5: Project Individual 023/BEST/TL / Procurement Pending TF / B2130 Management and Post Consultant Open 151,200.00 0.00 2020-10-02 2020-11-20 2020-12-11 2021-01-15 2023-01-15 Specialist Implementation Implementation Selection 013/BEST/TL / Component 5: Project Individual Pending Environmental and Social TF / B2130 Management and Post Consultant Open 124,200.00 0.00 2020-12-01 2021-01-19 2021-02-09 2021-03-16 2023-03-16 Implementation safeguard specialist Implementation Selection Component 5: Project Individual 024/BEST/TL / M&E Pending TF / B2130 Management and Post Consultant Open 108,000.00 0.00 2020-12-01 2021-01-19 2021-02-09 2021-03-16 2023-03-16 Specialist for PIMU Implementation Implementation Selection Component 5: Project Individual 012/BEST/TL / ICT Pending TF / B2130 Management and Post Consultant Open 118,000.00 0.00 2020-10-29 2020-12-17 2021-01-07 2021-02-11 2023-02-10 specialist for PIMU Implementation Implementation Selection 032/BEST/TL / Component 5: Project Individual Pending Administration assistant to TF / B2130 Management and Post Consultant Open 67,500.00 0.00 2020-11-01 2020-12-20 2021-01-10 2021-02-14 2023-02-14 Implementation PIMU Implementation Selection 028/BEST/TL / Independent Individual Component 2: Improving Pending verification of DLI TF / B2130 Post Consultant Open 15,000.00 0.00 2021-06-30 2021-08-18 2021-09-08 2021-10-13 2022-04-11 Teacher Effectiveness Implementation achievements Selection 008/BEST/TL / A consultant to design a Paper based template for supporting the acquisition, packaging, and Component 3: Improving Individual distribution of TLM, Pending TF / B2130 Teaching-Learning Material Post Consultant Open 4,500.00 0.00 2021-02-01 2021-03-22 2021-04-12 2021-05-17 2021-08-31 estimate the number of Implementation and Assessment Selection books to be printed each year, and provide the schools with updates on the status on their TLM needs; 038/BEST/TL / A consultant Component 3: Improving Individual Pending to develop Art Book and TF / B2130 Teaching-Learning Material Post Consultant Open 38,400.00 0.00 2020-11-13 2021-01-01 2021-01-22 2021-02-26 2022-02-25 Implementation Manual for Grade 7th and Assessment Selection Page 4