PROCUREMENT PLAN General 1. Project information Region : Bhutan Borrower : Government of Bhutan Project Name and Brief : Strengthening Regional Cooperation for Wildlife Protection in Asia Project The objective of the Project is to assist the Recipient in building and/or enhancing shared capacity, institutions, knowledge and incentives to tackle illegal wildlife trade and other selected regional conservation threats to habitats in border areas. . Project I.D. : P126193 Credit No. : 4983-BT Project Implementing Agency (PIA): Department of Forests and Park services, Ministry of Agriculture and Forests, RGoB 2. Bank’s approval Date of the procurement Plan: ----------------------------- 3. Date of General Procurement Notice: Not done yet 4. Period covered by this procurement plan: The procurement period of project covered from year July 1, 2013 to 30 June, 2014., II. Goods, Works and Non-consulting services 1. a) Procurement Methods and Thresholds Category Method of Procurement Threshold (USD Equivalent) Goods and ICB >200,000 Non- LIB wherever agreed by Bank consultant NCB Up to 200,000 services Shopping Up to 50,000 DC As per para 3.7 of Guidelines Works ICB >1,500,000 NCB Up to 1,500,000 Shopping Up to 50,000 DC As per para 3.7 of Guidelines b. Prior Review Threshold: Works: All contracts more than USD 2 million equivalent Goods: All contracts more than USD 200,000 equivalent 1 Non-Consultant Services: All contracts more than USD 200,000 equivalent The justifications for all contracts to be issued using LIB or direct contracting shall be subject to prior review. For prior review contracts, the amendments for increasing the cost or extension of time beyond 15% of original value shall also be subject to Bank’s prior review. 2. Pre-qualification: Not Applicable 3. Proposed Procedures for CDD Components: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: --: -- All the contracts issued under the project will follow the World Bank’s “Guidelines: Procurement of goods, works and non- consulting services under IBRD loans and IDA credits & grants by World Bank borrowers� dated January 2011. 5. Any Other Special Procurement Arrangements: The evaluation committees will have external experts, as and when required, apart from in-house experts. 6. Procurement Packages with Methods and Time Schedule (WCD) Amount in US$ Assumed US $1 rate= Nu.60 1 2 3 4 7 8 9 Estimated Review Expected Ref. Contract Procurement Cost by Bank Bid-Opening Comments No. (Description) Method (Prior/ Post) Date Electric fence (offset flexible 1 elephant proof 150,000 NCB Post On-going solar electric fence) Locally fabricated electric fence(Cost January, 15th, 2 60,000 NCB Post effective electric 2013 fence for other mammals) Construction of regional center(Wildlife March 15th, 3 100,000 NCB Post rescue clinic 2014 center for eastern region) 4 Construction of March 15th regional 100,000 NCB Post 2014 center(Wildlife 2 rescue clinic center for Southern region) Radio collar (GPS Collar for post January, 15th, 5 rescue of wild 132,000 NCB Post 2014 animals) Lab Equipment’s 6 ( for the rescue 200,000 NCB Post Feb 15th, 2014 center) Justificatio n submitted Camera traps and Direct to world 7 accessories (Tiger 68,200 Post Jan10th, 2014 Purchase bank for Survey) final approval External Drive and Laptop (Tiger 8 10,000 Shopping Post Jan 20th, 2014 Survey Data Management) GPS, Compass, 9 20,000 Shopping Post Jan 20th, 2014 Digital Camera Stationeries 10 2600 Shopping Post Jan15th, 2014 (Tiger Survey) Field Gear for 11 Tiger Survey 33,500 Shopping Post Jan25th, 2014 Team Utensil, First Aids 12 & Zaim (Tiger 1000 Shopping Post Jan20th, 2014 Survey) Scat collection 13 and storage kits 5000 Shopping Post Jan20th, 2014 (Tiger Survey) Hiring of vehicle for nation-wide 14 20,000 Shopping Post Jan25th, 2014 tiger survey (2 pick-up) Printing and publishing tiger 15 7000 Shopping Post Jan 30th, 2014 survey protocol booklet Printing and 16 publishing of tiger 7000 Shopping Post Dec 1st 2014 survey report Purchase of 17 5000 shopping Post Feb, 25 2014 Equipments for 3 Elephant collaring operation Hiring of Kunki 18 6000 Shopping Post June 10 2014 Elephant 9,27,300 TOTAL 6. Procurement Packages with Methods and Time Schedule (NRED) 1 2 3 4 7 8 9 Review Estimated Procureme Expected Contract by Bank Ref.No. Cost nt Bid-Opening Comments (Description) (Prior/ Method Date Post) Printing/preparation of education and December, awareness materials for 3500 Shopping Post 1 31, 2013 Dremetsi-Aja-Phuning ecotrail, BWS Printing/publication of education and December, 1.2 awareness materials 3500 Shopping Post 31, 2013 covering different Ecozones, NRED Purchasing of extension November 2 4700 Shopping Post kits for project 25, 2013 Transportation- hiring of vehicle during field November 3.1 1250 Shopping Post visits for Dremetsi-Aja- 30, 2013 Phuning ecotrail, BWS Transportation- hiring of vehicle during field December 3.2 2500 Shopping Post visits for different 30, 2013 Ecozones, NRED Survey/census for January 30, 4.1 Dremetsi-Aja-Phuning 1700 DC Post 2014 ecotrail, BWS Survey/census for December 4.2 different Ecozones, 5000 DC Post 30, 2013 NRED Support to historical January 30, 5 10,000 Shopping Post and cultural sites 2014 Construction of guest Direct January 30, 6 16552.647 Post house at Aja Menchu Contracting 2014 4 (DC) Toilet construction including water December 7 4383.11 DC Post connection at Aja 30, 2013 Menchu and Phuning Construction of January 30, 8 kitchen/office space for 9350 DC Post 2014 community at Aja December 9 Gazebo at Aja 5350 DC Post 30, 2013 Construction of bath January 30, 10 tub and heating tub at 6000 DC Post 2014 Aja menchu Renovation of guest January 15, 11 12670 DC Post house at Phuning 2014 Maintenance of guest December 12 6670 DC Post house at Aja and Yarab 30, 2013 Construction of Environmental centre at Royal Botanical Park, Contract 13 72500 NCB Post Ongoing Lampelri (ecotourism awarded under different ecoregions, NRED) Documentation of cultural 6083 Shopping Post February 25, BWS and historical sites for 2014 14 Dremetsi-Aja-Phuning Ecotrail Documentation of cultural 5000 Shopping Post January 30, NRED and historical sites 2014 15 covering different ecological zones Total 176708.80 Procurement Packages with Methods and Time Schedule (FPED) 1 2 3 4 7 8 9 Estimated Review Expected Ref. Contract Procurement Cost by Bank Bid-Opening Comments No. (Description) Method (Prior/ Post) Date Communication 1 equipment’s and 8000 Shopping Post Feb 25th,2014 cameras Enhancement of March Justification 2 2500 Single source Prior database 15th,2014 required 5 Awareness March, 3 3000 Shopping Post billboards 15th,2014 TOTAL 13,500 III. Selection of Consultants 1. a) Procurement Methods and Thresholds: Category Method of Procurement Threshold (USD Equivalent) Consultants’ CQS/LCS Up to 100,000 Services SSS As per para 3.8-3.11 of Guidelines Individuals As per Section V of Guidelines Selection of Particular As per para 3.15-3.21 of Guidelines Types of Consultants QCBS/QBS/FBS for all cases b) Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in legal agreement: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) >$100,000 2. Competitive Methods (Individuals) >$40,000 The justifications for all contracts to be issued on single-source basis shall be subject to prior review. In case of selection of individuals, the qualifications, experience, terms of reference and terms of employment shall be subject to prior review. For prior review contracts, the amendments for increasing the cost or extension of time beyond 15% of original value shall also be subject to Bank’s prior review. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of the World Bank Consultant Guidelines. 3. Any Other Special Selection Arrangements: The evaluation committees will have external experts, as and when required, apart from in-house experts. 4. Consultancy Assignments with Selection Methods and Time Schedule (WCD) Amount in US$ 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Review Expected No. Cost Method by Bank Proposals Comme (Prior / Post) Submission Date nts 6 Consultancy Assignments with Selection Methods and Time Schedule (NRED) Amount in US$ 1 2 3 4 5 6 7 Ref. Description of Assignment Estimate Selection Review Expected No. d Method by Bank Proposals Comments Cost (Prior / Post) Submission Date 5. Consultancy Assignments with Selection Methods and Time Schedule (FPED) Amount in US$ 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Review Expected No. Cost Method by Bank Proposals Comments (Prior / Post) Submission Date IV. Implementing Agency Capacity Building Activities with Time Schedule 1. In this section the agreed Capacity Building Activities are listed with time schedule (WCD) Amount in US$ Estimated Costs S. Expected outcome / Estimated Total Estimated Start Date Comments No. Activity Description Cost per Cost Duration Head 1 Strengthening in wildlife 20,000 1 week Feb 20, 2014 Conservation (Prevention and crime patrolling training – Training of Trainers) 2 Training to rescue team to deliver 15,000 1 week Training of Trainers Total 35,000 7 In this section the agreed Capacity Building Activities are listed with time schedule (NRED) Amount in US$ Estimated Costs S. Expected outcome / Estimated Total Cost Estimated Start Date Comments No. Activity Description Cost per Duration Head In this section the agreed Capacity Building Activities are listed with time schedule (FPED) Amount in US$ Estimated Costs S. Expected outcome / Estimated Total Estimated Start Date Comments No. Activity Description Cost per Cost Duration Head Total= US $ 1,152,508.80 Other activities (Expenses) besides Procurement Plan In this section the agreed other Activities are listed with time schedule with time schedule (WCD) Amount in US $ Sl/ Expected outcome/ Activity Estimated Costs Estimated Start Date Comments No Deccription Estimated Total Duration Cost per Cost Head 1 Training tiger survey team on 20,000 2 weeks Jan 30 2014 camera trap handling and prey sign survey 2 Training Tiger survey team on 10,000 2 weeks Feb 15, data storage and management 2014 3 Meeting of Tiger survey core- 4,000 1 week Jan 10 2014 group finalizing of Tiger Survey Protocol and work plan 4 Meeting with relevant stake 3,000 3 days Jan 30, 8 holder(Tiger survey) 2014 5 Training of Tiger survey team on 5,000 2 weeks Jan 30, scat collection, storage and DNA 2014 extraction 6 Training on data analysis for tiger 10,000 2 weeks August 15, survey core group 2014 7 Personal emolument 209906.7 10 months Feb1st 2014-Nov 30th 2013 8 Camp shifting 58,597 10 months Feb1st 2014-Nov 30th 2013 9 Training workshop of Field staff 15,000 1 week May 25th on Elephant population 2013 estimation. 10 Survey of Elephant population 20,000 1 month Oct 10, survey 2014 Total 3,55,504 In this section the agreed other Activities are listed with time schedule with time schedule NRED) Amount in US $ Estimated Costs S. Expected outcome / Estimated Total Cost Estimated Start Date Comments No. Activity Description Cost per Duration Head 1 Community appraisal meeting 1670 2 days/ January15th, Dremetsi- community 2014 Aja-Phuning Ecotrail, BWS 2 Community group formation 1670 7 days February, -do- 15, 2014 3 Workshop with different agencies 2083 1-2 days May 20th -do- ,2014 4 In-country study tour for 5000 7-14 days March 20 -do- community based management ,2014 groups 5 Microenterprise training on 4250 7 days Novemner,20 -do- handicrafts, vegetable, livestock, 13 local cooks, guides and book keeping 6 Consultation meetings with 1670 1-2 days November,20 NRED different stakeholders, 13 (Community, dzongkhags, parks, divisions,) 9 TOTAL 16,343.00 In this section the agreed other Activities are listed with time schedule with time schedule (FPED) Amount in US $ Sl/ Expected outcome/ Activity Estimated Costs Estimated Start Date Comments No Description Estimated Total Duration Cost per Cost Head 1 Consultative meeting with the 3000 1 week Feb 15th national enforcement agencies 2014 2 Trans-boundary meeting 8000 1 week May 1st 2014 3 Training program for the field 5000 2 weeks March 10, staffs 2014 Total 16,000 Total: USD $ 387,847 Grand Total= (1,152,508.80+ 387,847) = USD $ 1,540,355.80 10