PROCUREMENT PLAN WEST BENGAL MAJOR IRRIGATION & FLOOD MANAGEMENT PROJECT IRRIGATION & WATERWAYS DEPARTMENT WEST BENGAL 1 2 I. General 1. Project information Country : India Borrower : Government of India Project Name : West Bengal Major Irrigation & Flood management Project Project Identification No (ID) : P162679 -- Project Implementing Agency (PIA): Irrigation & Waterways Department : 2. Bank’s approval Date of the Initial: Procurement Plan 3. Date of General Procurement Notice: January 17,2017 4. Applicable Bank Guideline: For Goods ,Works ,Consultancy and Non-consulting Services :Procurement Regulations for IPF Borrowers , July 2016 Period covered by this procurement plan: 18 months from ------ to --------. 3 II. Goods, Works and Non-Consulting Services Category Method of Threshold (US$ Equivalent)* Prior review Procurement threshold Goods International Contracts more than the equivalent of US$ 3 million and Non- competitive per contract All ICB, LIB and consulting Bidding Framework services Limited As per para 6.12 of the Procurement regulations for Contracts . International IPF Borrowers ,July 2016 . Bidding All other contracts National Contracts more than the equivalent of US$ 100,000 equal to or greater competitive but less than the equivalent of US$ 3 million per than Bidding contract and as per para 6.15 to 6.18 of the US$1.5million equivalent; Procurement regulations for IPF Borrowers ,July 2016 (with NCB conditions) Shopping ** Contracts equivalent of US$ 100,000 or less per contract. Direct Selection Proprietary software; educational journals and other procurement justified as per para 6.8 to 6.10 of the Bank procurement regulation for IPF Borrowers. Force Account As per para 3.9 of Guidelines Community As per para 6.52-6.53 of Bank procurement Driven regulation for IPF Borrowers Development # Framework As per para 6.57 to 6.59 of Bank procurement Agreements@ regulation for IPF Borrowers Guidelines Works International Civil works more or equivalent of US$40,000,000 All ICB contracts Competitive per contract and Force Bidding Account National Civil works more than $10000 and Up to contracts. competitive $40,000,000 per contract (with NCB conditions) Bidding All other contracts Shopping** Civil works Up to $100,000 per contract equal to or greater than US$5 million Direct Selection as per para 6.8 to 6.10 of the Bank procurement equivalent regulation for IPF Borrowers. Community As per para 6.52-6.53 of Bank procurement Driven regulation for IPF Borrowers Development (CDD)# Force Account As per para 6.54 to 6.55 of Bank procurement regulation for IPF Borrowers 4 Category Method of Threshold (US$ Equivalent)* Prior review Procurement threshold Consultan Consultant Contracts Up to $300,000 or less per contract All contracts equal ts’ Qualification to or greater than Services /Least cost US$500,000 selection equivalent for Direct selection As per para 7.13 to 7.15 of Bank procurement firms; and equal to regulation for IPF Borrowers or greater than Individual As per para 7.34 to 7.39 of Bank procurement US$200,000 Contracts regulation for IPF Borrowers equivalent for Quality and cost for All other Contracts individuals Based selection /Quality Based Selection /Fixed Based Selection (i) International >$800,000 shortlist (ii) Shortlist may Up to $800,000 comprise national consultants only * If a transaction comprises several contracts, lots or slices, the aggregate estimated value of all contracts, lots or slices will determine the applicable threshold amount# **State Rate Contracts cannot be used at par with Shopping. If state rate contract exists for an item, the same can be considered as one of the 3 quotations to be sought under shopping procedures. .#Community Driven Development would be based on World Bank “Guidance Note For Management of Procurement Responsibilities In Community-Driven Development Projects dated December 2009 and as included in the Procurement manual. 2. Pre-qualification: Not Applicable 3. Reference to Project Procurement Manual: A Procurement Manual based on World Bank Procurement Regulations for IPF Borrowers, July 2016 shall be prepared. All procurements in the project will be governed by the procedures described in the Manual. In case of any inconsistency between the Procurement Manual and the World Bank Procurement Regulation for IPF Borrower, July 2016 , the provisions of the Regulation shall prevail. 4. Any Other Special Procurement Arrangements (Goods & Works) : 5 A. Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided they are procured in accordance with agreed processes and procedures for the project and have been cleared as part of procurement plan. B. National Competitive Bidding (NCB) method for procurement of goods, works and non- consulting services as per the above value thresholds will be conducted in accordance with paragraph 3.3 and 3.4 of the World Bank Procurement Guidelines and the following provisions: (i) Only the model bidding documents for NCB agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding; (ii) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access ) along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; (iii) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. (iv) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; (v) Extension of bid validity shall not be allowed with reference to contracts subject to prior review without the prior concurrence of the World Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for prior approved packages, all subsequent requests for extension irrespective of the period. (Such concurrence will be considered by the Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); (vi) Re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank. (vii) The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project. (viii) Rate contracts entered into by Directorate General of Supplies and Disposals will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures. (ix) Two or three envelop system will not be used (except when using e- Procurement system assessed and agreed by the Bank). (x) As per 1.1(e) of World Bank Procurement Guidelines, the Association’s right to inspect accounts and records of the bidders, suppliers and contractors will be included in the bidding document. 6 III) Selection of Consultants 1. Methods and Value thresholds for Consultancy Services Consulting Methods Value Review Arrangements Services Threshold*/Regulation Provision Consulting i) Quality and Cost First QCBS Contract Services Based Selection irrespective of value and all (Firms) (QCBS) subsequent contracts valued ii) Quality Based above US$ 500,000 will be Selection (QBS) subject to Prior Review by iii) Selection based the World Bank. All other on a Fixed contracts will be subject to Budget (FBS) post review. iv) Selection Based on Least Cost All Direct selection in Basis (LCS) accordance with para 7.13 to v) (Selection based Contracts estimated to 7.15 of the Bank on Consultant’s cost equivalent of US$ Procurement Regulation for Qualification 300,000 or less per IPF Borrowers. (CQS) contract. vi) Direct Selection In accordance with para 7.13 to 7.15 Individual i) Competitive Procurement to be in All contracts valued above Consultants Selection accordance with para US$ 500,000 will be subject 7.34 to 7.38 of Bank to Prior Review by the World procurement regulation Bank. All other contracts will for IPF Borrowers be subject to post review. ii) Direct Selection # All Direct selection to be as per para 7.39 of Prior approved in Bank procurement procurement plan and in regulation for IPF accordance with para 7.39 of Borrowers the Bank Procurement Regulation for IPF Borrowers. * If a transaction comprises several packages, lots or slices, the aggregate estimated value of contracts will determine the applicable threshold amount. # Irrespective of contract value any hiring of Government or Research Institutes of unique and exceptional nature requires prior no objection of the World Bank on case to case basis. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of Para 2.7 the World Bank Consultant Guidelines. 3. Any Other Special Selection Arrangements (Consulting Services) : 7 (a) Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided procurement is in accordance with agreed processes and procedures for the project. (b) Requests for Expression of Interest (REOI) for assignments expected to cost more than US$ 300,000 shall be advertised in UNDB online in accordance with Para 2.5 of the Consultant Guidelines. (c) With respect to each contract for the employment of individual consultants estimated to cost the equivalent of US $ 30,000 or more, the qualifications, experience, terms of reference and terms of employment of the consultants shall be furnished to the World Bank for its prior review and No Objection. iv) Implementing Agency Capacity Building Activities with Time Schedule S. Expected outcome / Start Date Comments No. Activity Description 1 Training in World Bank online Completed. 12 officials received STEP system June 2017 STEP training 2 Trainings in Bank Procurement at ASCI December 2017 3 Training in New Procurement Framework December 2017 ----------------------------------------------------------------------------------------------------------- 8 PROCUREMENT India : West Bengal Major Irrigation and Flood Management Project PLAN General Information Country: India Banks Approval Date of the Original Procurement Plan: 2017-08-02 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-04-27 Project ID: P162679 GPN Date: Project Name: West Bengal Major Irrigation and Flood Management Project Loan / Credit No: Executing Agency(ies): Irrigation and Waterways Department WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-IWD-18735-CS-QCBS / Preparation of feasibility study, detailed engineering design and bidding documents for irrigation Quality And Cost- Under rejuvenation and flood Prior Open - International 597,015.00 0.00 2017-06-21 2017-08-07 2017-06-23 2017-08-25 2017-06-27 2017-08-29 2017-06-29 2017-04-05 2017-07-01 2017-09-05 2017-07-05 2017-07-22 2018-10-15 Based Selection Implementation management in the Damodar Command areas and Lower Damodar Sub-basin in the State of West Bengal in India. IN-IWD-18748-CS-QCBS / Environmental and Social Impact Analysis by a separate Quality And Cost- Under Prior Open - International 373,134.00 0.00 2017-06-21 2017-08-09 2017-07-01 2017-08-14 2017-08-05 2017-10-25 2017-09-02 2017-11-24 2017-10-02 2017-12-31 2017-11-06 2017-12-11 2018-07-09 consultancy organisation to Based Selection Implementation supplement the feasibility study report of WBMIFMP. IN-IWD-44796-CS-LCS / Selection of Consultancy firm for "Providing support to the State Project Management Unit Post Least Cost Selection Open - National 183,456.00 0.00 Canceled 2018-01-19 2018-01-19 2018-01-19 2018-02-21 2018-02-01 2018-02-05 2018-03-07 2018-04-03 2018-03-14 2018-04-03 2018-03-28 2018-04-25 2019-02-19 (SPMU) of WBMIFMP during project preparation period" in the State of West Bengal in India. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1