OFFICIAL 0 DOCUMENTS The World Bank 1818 H Street N.W. (2,02) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Washington, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS August 14, 2015 His Excellency Eklil Ahmad Hakimi Minister of Finance Ministry of Finance Kabul, Islamic Republic of Afghanistan Islamic Republic of Afghanistan Re: Afghanistan Reconstruction Trust Fund Grant Agreement (TF093962) Second Education Quality Improvement Project (EQUIP II) Amendment to the Amended and Restated Afghanistan Reconstruction Trust Fund Grant Agreement Excellency: We refer to the Amended and Restated Afghanistan Reconstruction Trust Fund Grant Agreement dated August 15, 2012 (the "Grant Agreement") between the Islamic Republic of Afghanistan (the "Recipient") and the International Development Association (the "Association") in its capacity as the administrator of the Afghanistan Reconstruction Trust Fund (the "ARTF") for the Second Education Quality Improvement Project ("EQUIP-II" or the "Project"), as amended to date. We also refer the letter dated August 2015 from the Ministry of Finance requesting the Association to extend the Closing Date, and the understanding reached between the Recipient and the Association to restructure the Project, inter alia, to amend the Project activities and results framework in order to facilitate implementation. The Association agrees with the said requests and proposes to amend the Grant Agreement as set forth in this letter of amendment (the "Letter of Amendment"). 1. Schedule 1 (Project Description): Part 1 of the Project is amended by adding new sub- components as follows: "(d) Carrying out of an assessment and evaluation of the performance of Quality Enhancement School Grants, including identification of lessons learned, and preparation of a new strategy based on the findings of the assessment. (e) Supporting the improvement of teaching and learning environment, including the carrying out of activities with demonstrable positive effect on schools, through the provision of Model School Grants to approximately seventy (70) schools. (f) Strengthening the capacity of the Social Mobilization Directorate in developing a strategy for social mobilization and conducting a needs assessment of human resources required to carry out its responsibilities and to deliver services." RCA 248423. LJ WUI 64145 U FAX (202) 477-6391 -2- 2. Schedule 1 (Project Description): Part 2(a) of the Project is amended by adding new sub- components as follows: "(iv) Development of a teacher management information system (TMIS) to manage teacher related data and help link professional development and career advancement of teachers; (v) Development of teacher training college (TTC) curriculum, including printing and distribution of subject specialty textbooks, particularly in math and science; and development of textbooks for revised pedagogy courses based on the syllabi linked to the national teacher standards and competencies; (vi) Development of a standardized assessment and evaluation system for the TTCs for individual specialties as well as for overall student learning outcomes; and (vii) Conducting a study on teacher supply and demand projections." 3. Schedule 1 (Project Description): Part 3 of the Project is amended in its entirety as follows: "Part 3: Project Management, Monitoring and Evaluation (a) Evaluation of training needs for capacity building and provision of training for qualified MOE staff in-house or abroad. (b) Development of a comprehensive human resource management information system (HRMIS), including a business process mapping, design documents, software development and feasibility studies; and exploration of linkage with payroll. (c) Development of an infrastructure services management information system to manage the functions of the Infrastructure Service Department. (d) Development of a web based Geo-referencing Information System to function as an on-line education atlas of Afghanistan. (e) Expansion of a contract management database to include information up to the school level. (f) Establishment and expansion of an education management information system (EMIS) and monitoring and evaluation, including third party monitoring of the EMIS data as well as spot checks and audits to enhance monitoring and ensure greater reliability and verification of data. (g) Monitoring the delivery and distribution of textbooks. (h) Carrying out an assessment and comprehensive study of education service delivery at the sub-national level to serve as benchmark for comparison with other countries. -3- (i) Establishment of a gender unit and a working policy to address gender related issues. (j) Development of a learning assessment through the creation of a learning assessment team, including carrying out surveys, workshops, pilot testing, data analysis and preparation of final reports. 4. Schedule 2 (Project Execution): Sections I.A. paragraph 7 is amended and a new paragraph 8 is added below it as follows: "7. With the assistance of PEDs, DEDs and Provincial EQUIP Team personnel, School Shuras shall be formed at the local community level to be responsible for, inter alia: (i) preparation of School Improvement Plans and for the administrative, procurement and financial management of Quality Enhancement School Grants; (ii) participating in the selection of construction designs for Infrastructure Development School Grants; (iii) providing support to district teacher training personnel and NGOs as needed; and (iv) conducting monitoring, evaluation and reporting with NGOs and Third Party Entities and submitting monitoring data and results to DEDs. 8. The Social Mobilization Directorate shall be responsible for mobilizing and strengthening of School Shuras to manage their schools, including: raising awareness and mobilizing communities to promote education and create linkages between the community, school and provincial education authorities; establishing, training and evaluating school management Shuras and ensuring active communication between the center and the provinces; supporting the development and implementation of School Improvement Plans; supporting the implementation of community based school construction projects; and facilitating coordination at the provincial level and monitoring at the community level." 5. Schedule 2 (Project Execution): Sections I.C and I.D.1 related to "Girl Retention Cash Grants" are deleted in their entirety, and the subsequent Sections are rearranged. 6. Schedule 2 (Project Execution): the table in Section IV.A.2 is amended as follows: Percentage of Amount of the Grant Expenditures to be Allocated Financed Category (Expressed in USD) (Inclusive of Taxes) Goods, works, consultants' services, 408,000,000 100% School Grants, training and Incremental Operating Costs* for the Project TOTAL AMOUNT 408,000,000 -4- 7. Schedule 2 (Project Execution): Sections IV.B.1 and IV.B.2 are amended as follows: "1. Notwithstanding the provisions of Part A of this Section, no withdrawal shall be made for payments made prior to the date of this Agreement. 2. The Closing Date is December 31, 2016." 8. The performance indicators agreed with the Association in accordance with Section II.A.1 of Schedule 2 to the Grant Agreement are amended as shown in the Attachment to this Letter of Amendment. 9. Appendix (Definitions): Item number 9, the definition of the term "Girl Retention Cash Grant" is deleted in its entirety, and the subsequent items are renumbered. 10. Appendix (Definitions): The following definitions are revised to read as follows: "21 "Provincial EQUIP Team" means the team of officers located in a PED to assist in the implementation of the Project, which team shall consist of an EQUIP officer, engineers and a financial management officer. 23. "School Grants" means, collectively, Quality Enhancement School Grants, Infrastructure Development School Grants, and Model School Grants." 11. Appendix (Definitions): Two new definitions of the terms "Model School Grants" and "Social Mobilization Directorate" are added at the end of the Appendix as follows: "29. "Model School Grant" means a grant made, or proposed to be made by MOE to target schools to be identified in accordance with the criteria specified in the Project Implementation Manual. 30. "Social Mobilization Directorate" means MOE's Social Mobilization Directorate established by the Presidential Decree Number 586, and responsible for managing social mobilization functions and staff capacity building." Unless the context otherwise required, and except where otherwise defined in this Letter of Amendment, all capitalized terms contained herein shall have the meaning given to them in the Grant Agreement. All terms and conditions of the Grant Agreement that have not been amended pursuant to this Letter of Amendment shall remain unchanged and in full force and effect. -5- Please confirm your agreement to the foregoing by signing the form of confirmation set forth below and returning one fully executed original of this Letter of Amendment to us and retaining one original for your records. Upon receipt by the World Bank of the countersigned copy, this Letter of Amendment shall become effective as of the date of the countersignature (except for the provision related to the extension of the Closing Date under paragraph 7, sub- paragraph 2, which becomes effective upon dispatch of this Letter of Amendment). Sincerely, INTERNATIONAL DEVELOPMENT ASSOCIATION (acting as Administrator of the Afghanistan Reconstruction Trust Fund) Robert S Country Director, fghanistan South Asia Region CONFIRMED and AGREED: ISLAMIC REPUBLIC OF AFGHANISTAN By: Name: Title: Date: Attachment to Letter of Amendment Revised Results Framework and Monitoring AFGHANISTAN: EQUIP II ?roject Development Objective (PDO): The objective of the Project is to assist the Recipient in increasing equitable access to quality basic education, especially for girls. Cumulative Baseline Progress Target Values Data Source/ Responsibility for PDO Level Results Indicators UOM (2008) To Date December Frequency Methodology Data CollectionComments (2014) 2016 Equitable access: 1.9 3.3 3.8 1. Enrollment girls This number includes the permanently Grds130.88 1.4 1.6 Dept of Statistics absent students and is therefore over Grades 1-3 0 Number Annual EMIS estimated Grades 4-6 0.69 1.0 1.1 MOE Grades 7-9 0.28 0.58 0.7 This number is in million. Grades 10-12 0.08 0.33 0.4 2. Enrollment boys 2.1 5.2 5.2 This number includes the permanently Grades 1-3 1.28 2.0 2.0 Dept of Statistics absent students and is therefore over Grades 4-6 W Number 1.24 1.57 1.5 Annual EMIS MOE estimated Grades 7-9 0.65 1.01 1.0 This number is in million Grades 10-12 0.22 0.60 0.7 3. Ratio of Girls to Boys Grades 1-3 69 70 79 Grades 4-6 [I] % 56 66 69 Annual EMIS Dept of Statistics MOE Grades 7-9 45 57 62 Grades 10-12 37 55 57 RCA 248423 LJ WUI 64145 1J FAX (202) 477-6391 -7- Cumulative Baseline Progress Target Values Data Source/ Responsibility for PDO Level Results Indicators UOM (2008) To Date December Frequency Methodology Data CollectionComments (2014) 2016 Quality: 4. Students completing the last grade 9f a stage Grade 3 0 Number 0.51 0.79 0.78 Annual EMIS Dept of Statistics MOE Grade 6 0.40 0.51 0.50 Grade 9 0.11 0.31 0.34 Grade 12 0.06 0.24 0.20 Yes National 3 times Learning assessment during the Learning Assessment Unit 5. Learning Assessment 2 Yes/No No Yes results project Assessment AE finalized for period grade 6 6. Beneficiaries Project beneficiaries Number 0 8.5 9.0 Annual EMIS Dept of Statistics Number of students enrolled in general MOE education Of which female (beneficiaries) Z % 0 39.20 42.00 -8- Intermediate Results and Indicators Baseline Target Values Unit of Original Progress De b Data Source/ Responsibility for Intermediate Results Indicators . Measur Project To Date ecmber Frequency Methodology Data CollectionComments ement Start (2014) 2016 U (2008) k. School Grants 1. Schools established l Number 326 868 1820 Annual ISD/IRD ISD Baseline refers to results under EQUIPI reports Z. Additional classrooms built or Z Number 2074 7883 9148 Annual ISD/IRD/ ISD Average of 6 classrooms per school ehabilitated as a result of the project reports Dept of Statistics, 3. Student-Classroom Ratio Number 74 69.7 70 Annual EMIS MOE 1. Proportion of schools with Latrines/toilets/urinals % 49 67 70 Annual ISD report ISD Drinking water facilities % 50 74 80 Science Labs (secondary) % 0 33 33 5. Proportion of schools receiving % 0 0 90 Once Survey Third party textbooks as planned _monitoring Teacher/Principal Education 6. Additional qualified primary teachers resulting from project 0 Number 0 32,437 30,000 Annual Report TED Indicator refers to TTC graduates interventions 7.Proportion of teachers with E % 28 44 48 Annual Report TED Number of qualified (grade 14 and higher) professional qualfcations teachers per I teacher 8. Proportion offemale teachers I % 30 33 47 Annual Report TED 9.. Teachers who have received L Number -9- Intermediate Results and Indicalors Baseline Target Values Unit of Original Progress De b Data Source/ Responsibility for Intermediate Results Indicators , Measur Project To Date ember Frequency Methodology Data CollectionComments ement Start (2014) 2016 (2008) INSET I training Number 0 100,803 100,000 Annual Report TED INSET H Training Number 0 86,771 100,000 Annual Report TED INSET III Training Number 0 115,814 100,000 Annual Report TED INSET IV Training Number 0 154,699 100,000 Annual Report TED INSET V Training Number 0 154,811 100,000 Annual Report TED 10. Principals and school administrators completing Number 0 14,000 14,000 Annual Report TED management training program 11. Female scholarships recipients in Number 0 11,436 9500 Annual Report Teacher training TTCs colleges/TED Project Management / M&E Yes 12. 5% sample check of School EMIS E Yes/No No 15% Yes Twice Audit Audit firm carried out sample check 13. Proportion of schools receiving a 0 % 26 99 100 Annual Report SM unit Baseline reflects achievements under Quality Enhancement Grant EQUIP I All projects not just school buildings 14. Schools receiving Infrastructure L Number 658 1282 2029 Annual Report ISD Baseline reflects achievements under Enhancement Grant EQUIP I 15. Schools with School Shuras L Number 0 14,932 13,969 Annual Report SM unit established 16. Schools with School Yes/No No No Yes During the Survey pilot SM unit Information/Report Card piloted last year S p S -10- Intermediate Results and Indicators Baseline Target Values Unit of Original Progress De b Data Source/ Responsibility for Intermediate Results Indicators , Measur Project To Date ecmber Frequency Methodology Data CollectionComments o ement Start (2014) 2016 U (2008) LII umbr 0 3 hreetims SuveyIndependent 17.Spot checks conducted in schools m in Number 0 0 3 Three times Survey mnitorng RCA 248423. W WUI 64145 U FAX (202) 477-6391