The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Somalia Capacity Injection (P149971) AFRICA | Somalia | Governance Global Practice | Recipient Executed Activities | Investment Project Financing | FY 2016 | Seq No: 7 | ARCHIVED on 27-Dec-2019 | ISR37893 | Implementing Agencies: Ministry of Finance, Office of the Prime Minister, Puntland State Government - Office of the President Key Dates Key Project Dates Bank Approval Date: 11-Aug-2015 Effectiveness Date: 13-Oct-2015 Planned Mid Term Review Date: 10-Oct-2017 Actual Mid-Term Review Date: 10-Dec-2017 Original Closing Date: 30-Jun-2020 Revised Closing Date: 31-Dec-2021 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) The project development objective is to strengthen the staffing and institutional capacity of selected line ministries and central agencies to perform core government functions. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Components Table Name Developing Civil Service Capacity for Key Cross-Cutting Government Functions:(Cost $13.00 M) Establishing Management Frameworks and Structures to Support Capacity Development:(Cost $12.25 M) Strengthening Policy Management Capabilities:(Cost $6.75 M) Project Management:(Cost $6.00 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Moderately Satisfactory Moderately Satisfactory Overall Implementation Progress (IP) Satisfactory Satisfactory Overall Risk Rating High High Implementation Status and Key Decisions Component 1: Developing capacity for key cross-cutting Government functions Sub-component 1.1: Supporting harmonized and Government-led capacity injection in priority institutions Contracts for CIM staff in the Federal Government of Somalia (FGS) and Puntland State of Somalia (PSS) will be renewed to run from January to December 2020 subject to confirmation of available funds for CIM staff salaries and allowances for 2020 under the RCRF. Sub-Component 1.2: Providing specialized training and coaching support for new recruits and their teams 12/27/2019 Page 1 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) FGS: The Somalia National University School of Management and Public Administration-SOMPA is in the process of contracting the Kenya School of Government as the partner to build their capacity to deliver training on a continuous basis to civil servants. Its capacity will be built in the areas of curriculum development, preparation of training materials/modules and implementing a training-of-trainers program to increase the number of Somali local trainers. PSS: The capacity of the Puntland State University Institute of Public Administration and Management-IPAM, will be built to undertake training of civil servants locally and on a continuous basis. The Ministry of Labour, Youth and Sports (MoLYS) is developing an Establishment Bill for IPAM; the implementation will start once the Bill is enacted. Component 2: Strengthening the policies and procedures for civil service management Sub-component 2.1: Supporting priority ministries in re-organization and change management FGS has completed the organizational reviews for all 48 MDAs. An inter-agency government team has been formed to incorporate additional technical comments in the organizational review reports. PSS has completed organizational and modernization assessments for all the 43 MDAs and Government organizational ordinance has been developed to provide more clarity on mandates, vision, mission, functions, accountabilities, structures, staff complement and establishment ceilings for these MDAs. Sub-component 2.2: Strengthening basic Policies for civil service management PSS has now rolled out the approved Administrative rules, procedures and regulations that have were developed from the HR policies. In FGS, an inter-agency government team has been constituted, led by the Ministry of Labour and Social Affairs-MOLSA, to prepare administrative rules, procedures and regulations for the HR policies that have been developed. Public Sector Pension Policy: FGS: A draft Pension Policy and Pension Bill to establish a Public Sector Pension Fund for Somalia has been validated. The Bank will work with FGS to review the Bill and support development of by-laws and regulatory documents. PSS: A Public Sector Pension Policy and Bill has been developed and approved by the Puntland State Parliament on December 4, 2019. The pension scheme options and costing are being developed based on the HR audit data. Pay and Grading: FGS: Procurement of a consultant to develop the Civil Service Pay and grading Policy and pay structures in is ongoing. PSS: the Pay and Grading assignment has started. The exercise will also look into aligning donor-financed staff salaries and civil service salaries. Sub-component 2.3: Civil service work force management Human Resource Audit: FGS: The HR Audit report has been endorsed by cabinet. This has now paved way for commencement of payroll cleaning, development of personnel records for staff and unique identifier numbers, and introduction of payroll controls and audits. PSS: Payroll cleaning is complete and payroll system controls have been introduced. The cleaned payroll lists have been rolled out to the MDAs. The development of a Human Resource Management Information System (HRMIS) which should ultimately be able to exchange information with IFMIS is being prioritized. Public Sector Reform Strategy: FGS is currently developing a National Public Sector Reform Strategy for FGS and the federal member states to provide the framework for long-term capacity development programming and systematic implementation of interventions by both Government and Development Partners . Sub-component 2.4: Strengthening the ethical foundation of the civil service Both FGS and PSS have completed and validated the code of conduct for their respective civil services. The documents have also been translated into Somali language for wider comprehension. In FGS, the code will form part of the civil service procedures and regulations that will be developed for Cabinet approval later this year. In Puntland, procedures and regulations for this policy have been approved by cabinet and will be rolled out to civil servants. An abridged version (pocket size version) will be made available to all civil servants. Component 3: Strengthening policy management, coordination and monitoring capabilities at the center of Government Sub-Component 3.1: Strengthening capacity for aid coordination, and monitoring and evaluation of the Somali Compact The results framework target of ‘Annual publication of aid data' has been fully achieved. This responsibility has now been moved from the Aid Coordination Unit-ACU to the Ministry of Planning. Sub-Component 3.2: Developing basic policy management capabilities Policy Coordination and Oversight: FGS and PSS: FGS is in the process of procuring TA for the development of a Cabinet Manual to guide policy processing and Cabinet decision- making, PSS has completed the development of a Cabinet Rules and Procedures Manual (Cabinet Manual). 12/27/2019 Page 2 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) PSS has revised its policy procedures as well as the cabinet handbook. already trained cabinet secretariat and cabinet members on the revised policy procedures manual and the revised cabinet handbook. PSS has initiated procurement of TA to develop a cabinet management information system. Line Ministries’ Policy Capacity FGS and PSS: Policy planning and research units have been established in both FGS and PSS. MDAs in Puntland are submitting progress reports on high priority Government initiatives. This has been facilitated by the guidelines to support the work of the delivery units in Puntland’s Office of the President, and policy planning and M&E units in the MDAs. The delay in FGS is partly due to the absence of guidelines for policy development and cabinet processes. Component 3.3: Strengthening leadership for change and delivery Public Administration Forum: Both FGS and PSS have conducted annual public administration fora and invited Federal Member States to share experiences and knowledge on public sector reform, discuss progress of public administration transformation in Somalia and chart a way forward to deepen reforms. Executive Leadership Program: FGS and PSS: This has been included in the training programs to be delivered through the twinning program with external institutions. High Level Retreat: FGS: The project supported a high level retreat between FGS’ Office of the Prime Minister and Cabinets of the Federal Member States. The retreat aimed to strengthen leadership and change through consultative planning on policy implementation and review of performance and delivery of priority programs. PSS: The project supported a high level retreat that brought together high-level government decision-makers such as Ministers, Director Generals, and other senior officials of the PSS executive branch. The retreat offered a platform for debate and discussions on key strategic priorities for State Government. Project management and coordination: Both FGS and PSG continue to submit high quality quarterly progress reports on the project. The project closing date has been extended to December 30, 2021. Procurement: The Bank has continued to emphasize the importance of procurement planning for the effective implementation of the procurement process, and will continue to provide procurement training to build the capacity of the staff including hand holding of PIU procurement staff. Financial Management: The quarterly Interim Unaudited Financial Reports (IFRs) for both FGS and Puntland are submitted on time in line with the provisions of the grant agreement. Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance Substantial Substantial Substantial Macroeconomic High High High Sector Strategies and Policies Substantial Substantial Substantial Technical Design of Project or Program Moderate Moderate Moderate Institutional Capacity for Implementation and Sustainability High High High Fiduciary High High High Environment and Social Moderate Moderate Moderate Stakeholders Moderate Moderate Moderate 12/27/2019 Page 3 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Other High High High Overall High High High Results PDO Indicators by Objectives / Outcomes Strengthen staffing and institutional capacity of selected line ministries and central agencies IN00723996 ►PUNTLAND: Staff appointed to key positions by CIM through approved procedures (disaggregarated by gender and professional categories (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 109.00 110.00 110.00 Date 14-Aug-2015 12-Jun-2019 21-Nov-2019 31-Dec-2021 IN00723997 Disaggregated by Gender (Female) (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 31.00 31.00 20.00 IN00723998 ►FGS: Proportion of injected staff remaining in service more than 12 months (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 70.00 94.00 70.00 Date 11-Aug-2015 12-Jun-2019 21-Nov-2019 31-Dec-2021 IN00723999 ►FGS: Change management plans developed and at least partially implemented (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 10.00 10.00 7.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724000 ►PUNTLAND: Proportion of injected staff remaining in service more than 12 months (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 90.00 99.00 70.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724001 ►FGS: Staff appointed to key positions by CIM through approved procedure (disaggregated by gender and professional categories) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 109.00 110.00 210.00 12/27/2019 Page 4 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Date 11-Aug-2015 12-Jun-2019 21-Nov-2019 31-Dec-2021 IN00724002 Disaggregated by Gender (Female) (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 28.00 28.00 20.00 IN00724003 ►FGS: Ministries / agencies with operational HR and FM functions (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 10.00 7.00 7.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724004 ►PUNTLAND: Change management plans developed and at least partially implemented (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 9.00 9.00 7.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724005 ►PUNTLAND: Ministries / agencies with operational HR and FM functions (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 9.00 9.00 7.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 Intermediate Results Indicators by Components Developing capacity for key cross-cutting Government functions IN00724006 ►FGS: Guidelines for recruitment and performance appraisal developed and approved by Steering Committee (Component 1) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724007 ►PUNTLAND: Guidelines for recruitment and performance appraisal developed and approved by Steering Committee (Component 1) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724008 12/27/2019 Page 5 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) ►FGS:Proportion of injected staff with salaries compliant with harmonized pay scale (Component 1) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 90.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724009 ►PUNTLAND: Proportion of injected staff with salaries compliant with harmonized pay scale (Component 1) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 90.00 Date 11-Aug-2015 29-May-2019 27-Nov-2019 31-Dec-2021 IN00724010 ►PUNTLAND: The number of staff who state that they have used the training that they received on the job (Component 1) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 136.00 136.00 80.00 Date 11-Aug-2015 29-May-2019 27-Nov-2019 31-Dec-2021 IN00724011 ►FGS: The number of staff who have achieved improvements in skill/knowledge compared to a pre-training baseline (measured by test results)-(Component 1) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 150.00 150.00 150.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724012 ►FGS: The number of staff who state that they have used the training that they received on the job (Component 1) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 146.00 146.00 120.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724013 ►FGS: Percentage of senior staff in supported institutions with job descriptions (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 10.00 100.00 100.00 90.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724014 ►PUNTLAND: The number of staff who have achieved improvements in skill/knowledge compared to a pre-training baseline (measured by test results)-(Component 1) (Amount(USD), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 180.00 180.00 100.00 Date 11-Aug-2015 29-May-2019 27-Nov-2019 31-Dec-2021 12/27/2019 Page 6 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) IN00724015 ►PUNTLAND: Percentage of senior staff in supported institutions with job descriptions (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 10.00 100.00 100.00 90.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724016 ►PUNTLAND: Civil Service Pay Policy and phased plan for implementation developed and submitted for Cabinet approval- (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes No Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724017 ►FGS: Pension Policy and phased plan for implementation developed and submitted for Cabinet approval (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724018 ►FGS: Civil Service Pay Policy and phased plan for implementation developed and submitted for Cabinet approval- (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724019 ►FGS: Civil Servants with complete electronic personal records (participating ministries)- (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 80.00 90.00 95.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724020 ►PUNTLAND: Pension Policy and phased plan for implementation developed and submitted for Cabinet approval (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724021 ►PUNTLAND: Civil Servants with complete electronic personal records (participating ministries)- (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 95.00 12/27/2019 Page 7 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724022 ►FGS: Participants in Executive Leadership Program (disaggregated by gender)- (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 50.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724023 Disaggregated by Gender (Female) (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 10.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724024 ►PUNTLAND: Development and approval of guidelines by the OOP for policy submissions to the Cabinet (Component 3) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724025 ►Annual publishing of aid data by ACU (Component 3) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724026 ►PUNTLAND: Participants in Executive Leadershio Program (disaggregated by gender)- (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 50.00 Date 11-Aug-2015 29-May-2019 27-Nov-2019 31-Dec-2021 IN00724027 Disaggregated by Gender (Female) (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 10.00 Date 11-Aug-2015 28-Nov-2018 27-Nov-2019 31-Dec-2021 IN00724028 ►FGS: Government priority initiatives for which OPM has received bi-annual progress reports by line ministries and provided feedback (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 35.00 8.00 12/27/2019 Page 8 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724029 ►PUNTLAND: Government priority initiatives for which OOP have received bi-annual progress reports by line ministries and provided feedback (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 2.00 3.00 8.00 Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 IN00724030 ►FGS: Development and approval of guidelines by the OPM for policy submissions to the Cabinet (Component 3) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 29-May-2019 21-Nov-2019 31-Dec-2021 Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P149971 TF-A0415 Effective USD 10.00 10.00 0.00 9.75 0.25 97% P149971 TF-A5472 Effective USD 10.25 10.25 0.00 9.95 0.30 97% P149971 TF-B0692 Effective USD 6.00 6.00 0.00 1.56 4.44 26% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P149971 TF-A0415 Effective 11-Aug-2015 02-Sep-2015 13-Oct-2015 30-Jun-2020 31-Dec-2021 P149971 TF-A5472 Effective 22-Jul-2017 24-Aug-2017 24-Aug-2017 30-Jun-2020 31-Dec-2021 P149971 TF-B0692 Effective 27-Jun-2019 14-Jul-2019 14-Jul-2019 30-Jun-2020 31-Dec-2021 Cumulative Disbursements 12/27/2019 Page 9 of 10 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Restructuring History Level 2 Approved on 25-Jun-2018 ,Level 2 Approved on 17-Jul-2019 ,Level 2 Approved on 10-Nov-2019 Related Project(s) There are no related projects. 12/27/2019 Page 10 of 10