4 * * * t -r World Bank Funded Project ("Smallholder Agriculture Transformation and Agribusiness Revitalization Project" (STAR-P') IMPLEMENTED BY PROGRAM MANAGEMENT UNIT (PMU) OF THE MINISTRY OF AGRICULTURE (MOA) REPUBLIC OF LIBERIA REPORT AND FINANCIAL STATEMENTS FOR THE EIGHT (8) MONTHS ENDED JUNE 30, 2018 CONTENT: Page: 1. Statement of Responsibilities 2. Independent Auditor's Report 4. Statement of Receipts and Payments ( by Component) 5. Statement of Receipts and Payments ( by Category) 6. Statement of Special Account Activities 7. Special Account Reconciliation 8. Withdrawal Application Statement 9. Allocation and Use of Funds 10. Non-Current Assets Schedule 11. Notes to the Financial Statements APPENDIX 1: Listing of Non-Current Assets Schedule WorldBankFundedProject-"STAR-P"June201S IDA Credit No.: P160945, PPA#V1230 Statement of Responsibilities of the Project Coordinator And Project Accountant 1. The National Project Coordinator has general powers to ensure that the PIU (acting as the National Coordination Unit), oversees, plan, organize and coordinate project components and operations according to standard project documents and procedures, such as the Development Credit/Loan Agreement (DC/LA) and General orders and Financial instructions of the Government of Liberia. The project Coordinator is to: a. Ensure that all procurement and financial management activities are in accordance with the World Bank's guidelines and procedures; b. Ensure that a sound and proper accounting system and procedures are in place for execution of the project; c. Provide quarterly reports to the Project Steering Committee indicating an overview of the progress attained and proposing possible means of improving implementation where necessary; d. Develop and maintain in collaboration with other project staff to monitor project progress and performance indicators, e. Consolidate Annual Work Plan Budgets (AWPB) and cash - flow projections; f. Recruit, manage and evaluate support personnel and coordinate all training activities of the project staff. 2. The main duties and responsibilities of the Project Accountant are, but not limited to: a. Maintenance of up to date accounting and financial records in accordance with the project's accounting system, including journals, ledgers, fixed asset registers, etc.; b Have safe custody of petty cash and documents and inspection of daily petty cash disbursement documents; c. Reconcile accounts and prepare financial statements. Ensure timely closure of accounts at the end of the month and prepare a reconciliation statement and submit that updated account to the management. d- Verify the eligibility and accuracy of all payments. Ensure compliance with donor requirements in the processing of funds for project activities (including advances and payments to service providers) as well as timely processing and payment to intended beneficiaries) e. Prepare for, coordinate and supervise all financial and administrative audits in a timely manner; f. Coordinate with various departments/units of STAR-P to prepare the periodic financial report at the standard format made by donor(s) and submit to the PIU Coordinator 3. In summary, the Project Coordinator is also responsible to put in place appropriate mechanism for safeguarding the assets of the program; and take reasonable steps for prevention of fraud and other forms of irregularities, and for prompt detection of these if they should nonetheless occur. 4. The Project Coordinator is additionally responsible to annually hire competent auditors to examine the books of the program. Such hiring shall however be approved by the World Bank. The Project Coordinator shal cause to be printed a copy of the auditor's report, together with the relevant financial statements accompanying such report. The above statement of responsibilities with respect to the financial statements of STAR-P shall be read in conjunction with the statement of the auditor's responsibilities set out in the opinion that immediately follows. This statement is being provided necessarily, for the benefit of the World Bank and other users of the accompanying financial statements, distinguishing the respective responsibilities of the Project Coordinator, Accounts Officer and those of the auditors In relation to the financial statements of the program. Mr. J. Cyru Saygbe, Sr. PROJECT C ORDINATOR PKF Liberia PKF Accountants & INDEPENDENT AUDITOR'S REPORT business advisers To: Smaliholder Agriculture Transformation and Agribusiness Revitalization Project The Program Management Unit (PMU) Ministry of Agriculture (MOA) Report on the audit of the Financial Statements Opinion We have audited the financial statements of the Project "Smallholder Agriculture Transformation and Agribusiness Revitalization Project" implemented by the Ministry of Agriculture (MOA) through its Program Management Unit (PMU), which comprises the Statement of Cash Receipts and Payments for the Eight (8) months ended June 30, 2018 and notes to the financial statements, including a summary of significant accounting policies and other explanatory notes. In our opinion, the accompanying financial statements present fairly in all material respects, the results of operations of the Project "Smallholder Agriculture Transformation and Agribusiness Revitalization Project" implemented by the Ministry of Agriculture (MOA) through its Program Management Unit (PMU) for the Eight (8) months ended June 30, 2018 in accordance with International Public Sector Accounting Standards (IPSAS) -Cash Basis. Basis for Opinion We conducted our audit in accordance with International Standards on Auditing (ISAs). Our responsibilities under those standards are further described in the Auditor's responsibilities for the Audit of the Financial Statements section of our report. We are independent of Project "Smaliholder Agriculture Transformation and Agribusiness Revitalization Project" implemented by the Ministry of Agriculture (MOA) through its Program Management Unit (PMU) and have fulfilled our other responsibilities under those ethical requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with International Public Sector Accounting Standards (IPSAS), and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statement, management is responsible for assessing the Project's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Project or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Project's reporting process. Tel +231-886-513 986 - 231-886-510 603 - 231-86 835-784 - Email pkfiberia@pkf.com.lr - pkflibera@yahoo.cOn PKF Liberia*Randall Street* Lara Building aFourth Floor* Suite 41* PO. Box 10-3635*1000 Monrovia 10' Liberia Contact Persons. Nim'ne F Mombo Sr Managing Partner Prof, D Ansu Sonih Sr. Partner & Steven D, Seirnavula, Partner PKF-Liben is a menter firm of the PKF International Limitec netdork of legaly independent frms and does not accept any responsibility or liability for the actions or inactions on the part of any other indiu member firm or rrms PKF 3 Auditor's Responsibilities for the Audit of the Financial Statements The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these consolidated financial statements. Inconvenience As part of an audit in accordance with ISAs, we exercise professional judgment and maintain professional skepticism throughout the planning and performance of the audit. We also: * Identified and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. * Obtained an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. * Evaluated the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. * Evaluated the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. * Obtained sufficient appropriate audit evidence regarding the financial information of the entity and business activities within the Project to express an opinion on the financial statements, We are responsible for the direction, supervision and performance of the entity audit. We remain solely responsible for our audit opinion. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. The engagement partner responsible for the audit resulting in this independent auditor's report is Steven D. Seimavula. PKF-ib nria Accountants &business advisers Monrovia, Liberia Date: 2\ 4 WORLD BANK FUNDED PROJECT IDA Credit No.: P1 60945, PPA#V1230 Mnistry of Agriculture (MOA) Program Management Unit (PMU) Smallholder Agriculture Transformation and Agribusiness Revitalization Project Statement of Cash Receipts and Payments (by Component) For the Eight (8) Months ended June 30, 2018 Budget Actual Variance Note US$ US$ US$ Receipts: Credit - IDA 3 715,225 596,979 118,246 715225 596,979 118,246 Project Expenditures ( by Component) institutional Capacity Building and strengthening the enabling environment for farmers, state and non-state actors 5 30,000 27,534 2,466 Project Management, Monitoring and Evaluation Citizens Engagement and Contingency Emergency Response 6 685,225 402,064 283,161 Total Expenditures ( by Component) 715,225 429,598 285,627 Excess of Receipts over Payments _ .167,381 167,381 Henry H. Sete J. Cyrus Say be, Sr. Project Accountant Project Coor inator Date 1-/I / 1 $4 Date.jI 24j The notes on pages 11 to 14 form an integral part of the Statement of Cash Receipts and Payments 5 WORLD BANK FUNDED PROJECT IDA Credit No.: P1 60945, PPA#V1230 Ministry of Agriculture (MOA) Program Management Unit (PMU) r gr Transformation and Agribusiness Revitalization Project Statement Of Cash Receipts and Payments (bY Category) For the Eight (8) Months ended June 30, 2018 Budget Actual Variance Receipts: Note US$ US$ US$ Credit - IDA 3 715,225 596,979 118246 715225 596,979 118,246 Project Expenditures (by Category) Operational Costs 7 274,900 214,609 60,291 Trnain S8 124,000 52,572 71,428 Goods 9 289,000 140,498 148,502 10 27,325 21,919 5,406 Total Expenditures ( By Category) 7,225 2959 5,6 Excess of Receipts over Payments _ 167,38 L85,321 The,381 n p167,381 The notes on pages 11 to 14 form an integral part of the Statement of Cash Receijpts and Payments 6 WORLD BANK FUNDED PROJECT IDA Credit No.: P160945, PPA#V1230 Ministry of Agriculture (MOA) Program Management Unit (PMUj SmallholderAgricujtUre Transformation and Agribusinss Revitalization Projct STATEMENT OF SPECIAL ACCOUNT ACTIVITIES For the Eight (8) Months Ended June 30, 2018 Account Nos: 0111134719056501 Bank: Ecobank Liberia Limited Address: Randall & Ashmun Streets, Monrovia AMOUNT Opening Balance US$ US$ Add: MOA/STAR-P/IDA/01/17 300,000 Date of Receipt IDA Replenishments: 6/19/2018 MOA/STAR-P/IDA/02/18 296,979 96,979 Total 596,979 Bank interest Deduct: Payment from operating accounts 421,233 Bank charges 4,629 Closing balance as at June 30, 2018 (as per bank statement) 171,117 The notes on pages 11 to 14 form an integral part of the Statement of Cash Receipts and Payments IDA Credit No.: P160945, PPA#VI230 ALLOLDER AGRICULTURE TRANSFORMATION AND AGRIBUSINESS REVITALITION PROJECT SPECIAL ACCOUNT RECONCILIATION STATEM ENT FOR THE EIGHT (8) MONTHS ENDED JUNE 30, 2018 Program title SMALLHOLDER AGRICULTURE TRANSFORMATION AND AGRIBUSINESS REVITALIZATION F IDA Credit No. P160945, PPA#V1 230 IDA US$ 1 Total advanced by World Bank US$ 2 Less total amount recovered by World Bank 3 3 Equals present outstanding amount advanced 300,000 To the Special Account(Number 1 Less Number 2) 4 Balance of Special Account per attached Bank Statement as of 30th June 2018 171117 5 Plus Balance of the Program account(s) Plus balance of sub-accounts Plus Cash on hand Sub-total 6 Total of Bank barances,PA sub-account & 171,117 Cash on hand balance(4+5) 7 Plus: Total amount withdrawn from the Special account/PA and not yet claimed(=34-5-8-1 1) 128,883 8 Plus: amount claimed in previous applications not yet credited at June 30, 2018 of Bank statement and claimed after June 30, 2018 of Bank Statement Alcto N Date Amount Sub-total of previous applications not yet credited 9 Minus: Interest earned 10 Total advance accounted for (No. 4 through 9) 300,000 11 Explanation of any difference between the total appearing on line 3 and 10 Date: /- ( / Signature: Henry H. Sele Project Accountant 8 IDA Credit No.: P1 60945 , PPA#V1230 SMALLHOLDER AGRICULTURE TRANSFORMATION AND AGRIBUSINESS REVITALIZATION PROJECT WITHDRAWAL APPLICATION STATEMENT FOR THE MONTHS ENDED JUNE 30, 2018 by Category of Expenditures Category USD Rejected Net discription Total Equivalent from IDA Reimbursed Cat. No 1 WA No, MOA/STAR-P/PMU/01/17 300,000 300,000 300,000 - 300,000 MOA/STAR-P/PMU/02/18 296,979 296,979 296,979 - 296,979 Total 596,979 596,979 596,979 - 596,979 WA Pending for submission: WA No: -- - - - Total 596,979 596,979 598,979 - 596,979 �, � � � и ti' � � '� � � , �, �, �-- -- т- ai ° �' _ � � v � о � � ш ° а и ш � � с � � � � � � � � и� � ° � � а Е ® � �3 � � �t �С � � � c��7S � .. � .. _ " � � � tL7 � � ° J � � ц% цу ц7 С} �- � в' ci �t.d � LC � S} � � � t11 � � � � ы � � 1 � � � Q � С3 i3. � �С � � ш ¢ '�"� � � г � ш �.�п �°п' ° и Q � U5 '� �' " � � � � � .� .� �� � � �7 � Q. � � . rn �, � � ° `� гs � ° �s � о ® � � � � и � st � � г � о � " � ш ,., ��-й� �� д ���� �� о � � � � � � ш Q а � � � с�[}©� "� т s�; � С .��.��F- � °5� д_ a z � � � �.JQ� �,ё � j и�ь тs ш � `�" т � � � � _ � � � о Е �