Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan [Original: 26 August 2016]: Revision 1 of Updated Procurement Plan, March 2016] 2. Date of General Procurement Notice: 10 July 2016 3. Period covered by this procurement plan: The procurement period of project covered from year June 2016 to December 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 2. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project ZW-Public Financial Management Enhancement Project (P152932) issued by MOFED of PIU>PIM for Zimbabwe 3. Any Other Special Procurement Arrangements: No packages will be financed under retroactive financing 4. Summary of the Procurement Packages planned during the first 18 months after project effectiveness [List the Packages which require Bank’s prior review first and then the other packages] July 9, 2010 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preferenc by Bank US$ e (Prior / (yes/no) Post) Summary of the NIL NIL No NIL No major works ICB (Works) Summary of the 6 No Prior ICB (Goods) 7,292,082.00 Summary of the NIL NIL No NIL No major works NCB (Works) Summary of the NIL NIL No NIL NCB (Goods) Summary of the NIL NIL No NIL ICB (Non- Consultant Services) Summary of the 235,000.00 5 No Prior SHOPPING (Goods) Summary of the 500,000.00 1 No Prior Direct DC (Goods) Contracting III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) July 9, 2010 Summary of 15,000.00 1 Prior Least Cost Selection number of contracts that will be let under LCS Summary of 98,000.00 1 Prior Consultants Quality number of contracts Selection that will be let under CQS Summary of 675,000.00 12 Prior Individual Consultants number of contracts that will be let under IC July 9, 2010 PROCUREMENT Zimbabwe : Public Financial Mgmt Enhancement Project PLAN General Information Country: Zimbabwe Bank’s Approval Date of the Original Procurement Plan: 2017-08-09 2019-07-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152932 GPN Date: Project Name: Public Financial Mgmt Enhancement Project Loan / Credit No: TF / A1783 Executing Agency(ies): Ministry of Finance and Economic Development WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-MOFED-20866-GO-RFB / 227 Each HP PRODESK 400 200 Each HP Probook 650 Notebook 378 Each Samsung Open - Single Stage - One TF / A1783 Prior Request for Bids 0.00 Canceled 2017-07-18 2017-07-18 2017-07-18 2017-07-18 2017-08-08 2018-02-04 Galaxy Tab S2 International Envelope 1 Each HP Proliant Server 427 Each Kaspersky EndPoint Security AV 427 Each MS Office 2016 Professional (Govt ZW-MOFED-20876-GO-RFQ Pricing) Request for Single Stage - One / Procurement of office TF / A1783 Prior Open - National 0.00 Canceled 2017-07-18 2017-07-18 2017-07-31 Quotations Envelope furniture for PMU ZW-MOFED-45734-GO-RFQ Request for Single Stage - One / Procurement of Office TF / A1783 Prior Open - National 0.00 Canceled 2018-01-29 2018-03-26 2018-09-22 Quotations Envelope furniture ZW-MOFED-45871-GO-RFQ / Upgrade internet access hub and fibre roam increase Request for Single Stage - One TF / A1783 Prior Open - National 0.00 Canceled 2018-01-30 2018-03-27 2018-09-23 internet bandwith and Quotations Envelope monthly rentals for Parliament and budget office ZW-MOFED-45883-GO-RFQ Request for Single Stage - One / Procurement of office TF / A1783 Prior Open - National 0.00 Canceled 2018-01-30 2018-03-27 2018-09-23 Quotations Envelope printers and surge 6 kiosks ZW-MOFED-46139-GO-RFQ / (I) Supply & inst of air-con units for 3 boardrooms+1 training ctr Pending Request for Single Stage - One (ii) Office blinds, 10 floors, TF / A1783 Prior Open - National 0.00 Implementati 2018-01-31 2018-03-28 2018-09-24 Quotations Envelope 15 office per floor, 3 on windows per office (iii) Carpet for training centre for Auditor General Page 1 ZW-MOFED-46141-GO-RFQ Request for Single Stage - One / Procurement of network TF / A1783 Prior Open - National 45,113.27 Completed 2018-01-31 2018-03-28 2018-09-24 Quotations Envelope switches for 6 kioks ZW-MOFED-46146-GO-RFQ Request for Single Stage - One / Office furniture and ICT TF / A1783 Prior Open - National 28,380.00 Signed 2018-01-31 2018-03-28 2018-09-24 Quotations Envelope for PMU ZW-MOFED-46148-GO-RFQ Request for Single Stage - One / Procurement of renovations TF / A1783 Prior Open - National 33,969.80 Completed 2018-01-31 2018-03-28 2018-09-24 Quotations Envelope for 6 kiosks ZW-MOFED-46151-GO-RFQ Request for Single Stage - One / Procurement of office TF / A1783 Prior Open - National 43,800.00 Completed 2018-01-31 2018-03-28 2018-09-24 Quotations Envelope furniture 6 kiosks ZW-MOFED-46155-GO-RFB / Modernisation of IFMS main data center (CCS) + Single Stage - One TF / A1783 Prior Request for Bids Open - National 0.00 Canceled 2018-01-26 2018-01-31 2018-03-14 2018-04-13 2018-05-18 2018-11-14 disaster recovery center Envelope (DRC) & other PFMS ICT needs ZW-MOFED-46157-GO-RFQ Request for Single Stage - One / Procurement of computer TF / A1783 Prior Open - National 45,056.80 Completed 2018-01-31 2018-03-28 2018-09-24 Quotations Envelope work stations ZW-MOFED-46159-GO-RFQ Request for Single Stage - One / Procurement of Office TF / A1783 Prior Open - National 49,994.00 Signed 2018-01-31 2018-03-28 2018-09-24 Quotations Envelope Furniture for OAG ZW-MOFED-46156-GO-DIR / Computer Aided Audit Tools TF / A1783 Prior Direct Selection Direct 208,200.00 Signed 2018-01-26 2018-01-31 2018-03-07 2018-09-03 (CAATs) for internal audit + OAG ZW-MOFED-45732-GO-RFB / Procurement of ICT Under Open - Single Stage - One Equipment (Desktop TF / A1783 Prior Request for Bids 0.00 Implementati 2018-02-12 2018-02-17 2018-03-31 2018-06-04 2018-12-01 International Envelope computers, laptop computers, on server and related software ZW-MOFED-57356-GO-RFQ / Procurement of Office Request for Single Stage - One TF / A1783 Prior Open - National 82,108.00 Signed 2018-04-10 2018-06-05 2018-12-02 Furniture for Accountant Quotations Envelope General ZW-MOFED-57359-GO-RFQ / Procurement of materials Request for Single Stage - One for setting up of Training TF / A1783 Prior Open - National 0.00 Canceled 2018-04-10 2018-06-05 2018-12-02 Quotations Envelope Centres (Chinhoyi ,Bulawayo & Mutare ) ZW-MOFED-57361-GO-RFQ / Acquisition of off-the shelf Electronic Records Request for Single Stage - One TF / A1783 Prior Open - National 0.00 Canceled 2018-04-10 2018-06-05 2018-12-02 Management system and roll Quotations Envelope out including training staff (6 members) ZW-MOFED-45902-GO-RFB Single Stage - One / Procurement of ICT TF / A1783 Prior Request for Bids Open - National 0.00 Canceled 2018-01-25 2018-01-30 2018-03-13 2018-04-12 2018-05-17 2018-11-13 Envelope hardware for PFMS ZW-MOFED-80346-GO-RFQ / Procurement of Request for Single Stage - One TF / A1783 Prior Open - National 5,770.82 Completed 2018-10-20 2018-12-15 2019-06-13 Refurbishment Material for Quotations Envelope Chinhoyi Training Centre Page 2 ZW-MOFED-80347-GO-RFQ / Procurement of Request for Single Stage - One TF / A1783 Prior Open - National 5,096.41 Completed 2018-10-20 2018-12-15 2019-06-13 refurbishment materials for Quotations Envelope Senga Training Centre ZW-MOFED-80351-GO-RFQ / Procurement of APC Request for Open - Single Stage - One TF / A1783 Prior 31,085.00 Completed 2018-10-20 2018-12-15 2019-06-13 ,Printers and IP Phones for Quotations International Envelope the 6 Kiosks ZW-MOFED-80349-GO-RFQ / Procurement of Request for Single Stage - One TF / A1783 Prior Open - National 5,096.41 Completed 2018-10-20 2018-12-15 2019-06-13 refurbishment materials for Quotations Envelope Elangeni Training Centre ZW-MOFED-83732-GO-RFB / Mordenisation of IFMIS Open - Single Stage - One Main Data Centre (CCS) + TF / A1783 Prior Request for Bids 313,531.70 Signed 2018-10-28 2018-11-02 2018-12-14 2019-01-13 2019-02-17 2019-08-16 International Envelope Disasrer Recovery Centre & Other PFMS ICT needs ZW-MOFED-85777-GO-RFQ / Supply, Delivery and Open - Single Stage - One TF / A1783 Prior Request for Bids 1,290,513.75 Signed 2018-11-22 2018-11-27 2019-01-08 2019-02-07 2019-03-14 2019-09-10 installation of Equipment for International Envelope setting up 57 District Kiosks ZW-MOFED-110954-GO-RFB / Improving the computerized Open - Single Stage - One Under TF / A1783 Prior Request for Bids 0.00 2019-05-30 2019-06-04 2019-07-16 2019-08-15 2019-09-19 2020-03-17 environment in 63 Kiosk International Envelope Review rooms (A/C units) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-MOFED-46144-NC-DIR / PFMS WAN connectivity for TF / A1783 Prior Direct Selection Direct 74,200.00 Signed 2018-01-26 2018-01-31 2018-03-07 2018-09-03 kiosks (57) ZW-MOFED-45882-NC-DIR / Rollout of the Business Planning and Consolidation + web portal + training (20 TF / A1783 Prior Direct Selection Direct 846,653.70 Signed 2018-01-25 2018-01-30 2018-03-06 2018-09-02 experts), implementation of the business intelligence (BL) tool for enhanced reporting ZW-MOFED-46158-NC-RFB Pending / Acquistion of Audit Single Stage - One TF / A1783 Prior Request for Bids Open - National 0.00 Implementati 2018-01-26 2018-01-31 2018-03-14 2018-04-13 2018-05-18 2018-11-14 management System and Envelope on rollout CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-MOFED-45864-CS-CQS / Consultant Consultancy for project TF / A1783 Prior Qualification Open - National 0.00 Canceled 2018-01-25 2018-02-15 2018-03-31 2018-04-30 2018-06-04 2018-12-01 management services Selection Page 3 ZW-MOFED-53525-CS-UN / Development of Interface UN Agencies facility through web services TF / A1783 Prior Direct 41,600.00 Signed 2018-04-21 2018-10-18 (Direct) between PFMS system and DMFAS ZW-MOFED-55900-CS-LCS / Least Cost Consultancy Services for an TF / A1783 Prior Open - National 9,000.00 Signed 2018-03-26 2018-04-16 2018-05-30 2018-06-27 2018-07-27 2018-08-31 2018-10-05 2019-04-03 Selection external audit service ZW-MOFED-57363-CS-QCBS / Development of IT application of audit reports Quality And Cost- TF / A1783 Prior Open - National 0.00 Canceled 2018-04-05 2018-04-26 2018-06-09 2018-07-07 2018-08-06 2018-09-10 2018-10-15 2019-10-15 database, testing, roll out Based Selection and end user training and upgrades and maintenance ZW-MOFED-88679-CS-QCBS / Consultancy to conduct Consultant Job evaluation , grading and TF / A1783 Prior Qualification Open - National 0.00 Canceled 2018-12-20 2019-01-10 2019-02-23 2019-03-25 2019-04-29 2019-10-26 career path development for Selection staff of the Auditor General ZW-MOFED-110948-CS-CQS Consultant Open - Under / Consultancy services for IT TF / A1783 Prior Qualification 0.00 2019-04-24 2019-05-15 2019-06-28 2019-07-28 2019-09-01 2020-02-28 International Implementation Audit of PFMS function Selection ZW-MOFED-114213-CS- QCBS / Consultancy to conduct Job evaluation , Quality And Cost- Open - Under TF / A1783 Prior 0.00 2019-05-17 2019-06-07 2019-07-21 2019-08-18 2019-09-17 2019-10-22 2019-11-26 2020-11-25 grading and career path Based Selection International Implementation development for staff of the Auditor General ZW-MOFED-116191-CS-CQS / Consultancy Services to Consultant develop Zimbabwe Public Open - TF / A1783 Prior Qualification 0.00 Under Review 2019-05-31 2019-06-21 2019-08-04 2019-09-03 2019-10-08 2020-04-05 Sector Accounting Policies International Selection and Accounting Procedures Manual INDIVIDUAL CONSULTANTS Page 4