Procurement Plan (For Contracts not yet initiated – to be entered in STEP) I. General 1. Project Information Country: Malawi Project Name: Lower Shire Valley Landscape Project Project ID: P163582 2. Project Implementation Agency: Ministry of Agriculture, Irrigation and Water Development 3. Date of the Procurement Plan: 1st July, 2018 4. Period Covered by this procurement plan: 1st June 2018 to 30th November 2019 II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category (US$ millions) Open Open Request for International National Quotation (RfQ) Works ≥7 ≥ 7.0 <7 ≤ 0.2 Goods, IT, and non- ≥1 ≥1 <1 ≤ 0.2 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥2 ≤ 0.2 ≤ 0.3 Individual Consultants ≥ 0.1 NA. NA. [Overall Project Procurement Risk is SUBSTANTIAL] Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. 1 Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 2 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimated Cost Review by Market Approach Selection Evaluation Procurement Prequalif Domestic Expected Expected date of (US$) Bank (Open-National/ Method (RFP, Options Process: ication Preference date of bid/ Contract (Prior/Post) International RFB, RFQ, DS (BAFO, Rated (Single/Multiple (Yes/ No) (Yes/No) proposal Signature Limited etc.) etc.) Criteria etc.) Stages; One/Two opening Envelopes etc) Goods 1 Vehicles 4No. SUVs 300,000.00 Post Open-National RFB One Envelope No No 11 08 2018 18 Sept 2018 2 Off Road Motor Bikes 15No. 75,000.00 Post Open – National RFB One Envelope No No 10 08 2018 28 Sept 2018 3 Boat and OutBoard 30,000.00 Post Open-National RFB One Envelope No No 24 08 2018 28 Sept 2018 4 Road Grader 200,000.00 Post Open -National RFB One Envelope No No 03 10 2018 6 Nov 2018 5 NRM Equipment for Wildlife 70,000.00 Post Limited RFQ One Envelope No No 26 09 2018 31 Oct 2018 6 Communication Equipment ( Hand 50,000.00 Post Limited RFQ One Envelope No No 05 09 2018 10 Oct 2018 Held Radio and Base Stations)for Lengwe and Mwabvi 7 Office Equipment 95,000.00 Post Limited RFQ One Envelope No No 08 09 2018 13 Oct 2018 8 Community Livelihood investments in 690,000.00 Post Open -National CDD One Envelope No No 24 12 2018 28 Jan 2019 the buffer Zone of New Lengwe, Matandwe and Elephant Marshes Works 1 Constriction of Two ranger Camps in Post Open- National RFB One Envelope No No 3 Sept 2018 15 Oct -2018 New Lengwe 2 Construction of Fence in New Post Open- National RFB One Envelope No No 18 09 2018 30 Oct 2018 Lengwe 3 Fence Maintenance Prior Limited FCA One Envelope No No NA 22 Sept 2018 4 Borehole Drilling and Installation of Prior Limited FCA One Envelope No No NA 20 Sept 2018 Solar powered water pumps for domestic and wildlife in New Lengwe and Mwabvi 5 Improvement of Rpoad Networks and Prior Limited FCA One Envelope No No NA 08 Sept 2018 Trails in Mwabvi 6 Rehabilitation of Tourist campsite and Prior Limited FCA One Envelope No No NA 22 Sept 2018 Office Building 7 Construction of Boat hoiuse and Prior Limited FCA One Envelope No No NA 26 Sept 2018 floating Jetty 3 8 Construction of Park Tourism Prior Limited FCA One Envelope No No NA 2 Sept 2018 Manager and Rangers Houses(3No) 9 Prior Limited FCA One Envelope No No NA 2 Sept 2018 Steel Fencing Replacement 10 Construction of Water purification Prior Limited FCA One Envelope No No NA 22 Aug 2018 plant Non-Consulting Services 1 Vehicle maintenance 350,000.00 Post Limited RFQ One Envelope No No NA. NA. 4 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review by Market Approach Selection Method Shortlisting Expected date of bid/ Expected date of Cost (US$) Bank (Open-National/ (QCBS, FBBS, (Yes/ No) proposal opening Contract Signature (Prior/Post) International LCBS, QBS, Limited etc.) CQS, DS etc.) 1 Consultancy for works supervision on Prior Open- QCBS Yes 31 12 2018 6 May 2018 upgrading/construction of Park infrastructure at International Lengwe,Elephant Marshes and Mwabvi 2 Chief Technical Advisor for natural Resource Prior Direct selection IND Yes NA 23 Jan 19 Management and Biodiversity Conservation(International) 3 Corridor Feasibility Study between Lengwe and Prior Open- QCBS Yes 9 01 2019 15 May 2019 Majete International 4 Forest Monitoring and Surveillance Prior Open- QCBS Yes 27 05 2018 2 Apr 2019 International 5 Protected Areas Management and Nature based Prior Open- IND Yes NA 5 Feb 2019 Tourism Specialist (National) International 6 Forestry Co- Management Specialist Prior Open- IND Yes NA 5 Feb 2019 International 7 Wetland Management and Community Prior Open- IND Yes NA 5 Feb 2019 Fisheries(National) International 8 Natural Resources Management Prior Open- IND Yes NA 5 Feb 2019 Coordinator(National) International 5 PROCUREMENT Malawi : Lower Shire Valley Landscape Project PLAN General Information Country: Malawi Banks Approval Date of the Original Procurement Plan: 2018-08-09 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-08-09 Project ID: P163582 GPN Date: Project Name: Lower Shire Valley Landscape Project Loan / Credit No: TF / A5749 Executing Agency(ies): Lower Shire Valley Landscape Project WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LSVLP-69461-CW-RFB / Land Tenure and Natural Single Stage - One Pending Construction of Two Ranger TF / A5749 Resources Management Post Request for Bids Open - National 350,000.00 0.00 2018-10-18 2018-10-23 2018-12-04 2019-01-03 2019-02-07 2019-08-06 Envelope Implementation Camps in New Lengwe Support MW-LSVLP-69470-CW-RFB / Land Tenure and Natural Single Stage - One Pending Construction of Fence in new TF / A5749 Resources Management Post Request for Bids Open - National 120,000.00 0.00 2018-10-30 2018-11-04 2018-12-16 2019-01-15 2019-02-19 2019-08-18 Envelope Implementation Lengwe Support GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Land Tenure and Natural MW-LSVLP-69451-GO-RFB / Single Stage - One Pending TF / A5749 Resources Management Post Request for Bids Open - National 300,000.00 0.00 2018-09-18 2018-09-23 2018-11-04 2018-12-04 2019-01-08 2019-07-07 Vehicles (4no) 4No. SUVs Envelope Implementation Support Land Tenure and Natural MW-LSVLP-69505-GO-RFB / Single Stage - One Pending TF / A5749 Resources Management Post Request for Bids Open - National 75,000.00 0.00 2018-09-28 2018-10-03 2018-11-14 2018-12-14 2019-01-18 2019-07-17 Off Road Motor Bikes 15No. Envelope Implementation Support Land Tenure and Natural MW-LSVLP-69484-GO-RFB / Single Stage - One Pending TF / A5749 Resources Management Post Request for Bids Open - National 200,000.00 0.00 2018-11-06 2018-11-11 2018-12-23 2019-01-22 2019-02-26 2019-08-25 Road Grader Envelope Implementation Support Land Tenure and Natural MW-LSVLP-69509-GO-RFB / Single Stage - One Pending TF / A5749 Resources Management Post Request for Bids Open - National 30,000.00 0.00 2018-09-18 2018-09-23 2018-11-04 2018-12-04 2019-01-08 2019-07-07 Boat and Outboard Envelope Implementation Support MW-LSVLP-69452-GO-RFQ / Land Tenure and Natural Request for Single Stage - One Pending NRM Equipment for Wildlife TF / A5749 Resources Management Post Open - National 70,000.00 0.00 2018-11-05 2018-12-31 2019-06-29 Quotations Envelope Implementation management Support MW-LSVLP-69455-GO-RFQ / Land Tenure and Natural Communication Equipment Request for Single Stage - One Pending TF / A5749 Resources Management Post Open - National 50,000.00 0.00 2018-08-24 2018-10-19 2019-04-17 (Hand held radio and Base Quotations Envelope Implementation Support stations) for Lengwe and Mwabvi Land Tenure and Natural MW-LSVLP-69490-GO-RFQ / Request for Single Stage - One Pending TF / A5749 Resources Management Post Open - National 95,000.00 0.00 2018-09-23 2018-11-18 2019-05-17 Office Equipment Quotations Envelope Implementation Support NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LSVLP-69511-CS-QCBS / Land Tenure and Natural Quality And Cost- Pending Forest Monitoring and TF / A5749 Resources Management Prior Open - International 300,000.00 0.00 2019-04-02 2019-04-23 2019-06-06 2019-07-04 2019-08-03 2019-09-07 2019-10-12 2020-10-11 Based Selection Implementation Surveillance Support INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LSVLP-69464-CS-INDV / Chief Technical Advisor for Land Tenure and Natural Individual Consultant Pending natural Resource Management TF / A5749 Resources Management Prior Open 300,000.00 0.00 2019-01-23 2019-03-13 2019-04-03 2019-05-08 2019-11-04 Selection Implementation and Biodiversity Support Conservation(International) MW-LSVLP-69512-CS-INDV / Land Tenure and Natural Protected Areas Management Individual Consultant Pending TF / A5749 Resources Management Prior Open 135,000.00 0.00 2019-02-19 2019-04-09 2019-04-30 2019-06-04 2019-12-01 and Nature based Tourism Selection Implementation Support Specialist (National) MW-LSVLP-69504-CS-INDV / Land Tenure and Natural Individual Consultant Pending Forestry Co- Managenment TF / A5749 Resources Management Prior Open 135,000.00 0.00 2019-02-05 2019-03-26 2019-04-16 2019-05-21 2019-11-17 Selection Implementation Specialist Support MW-LSVLP-69474-CS-INDV / Land Tenure and Natural Individual Consultant Pending Wetland Management and TF / A5749 Resources Management Prior Open 216,000.00 0.00 2019-02-05 2019-03-26 2019-04-16 2019-05-21 2019-11-17 Selection Implementation Community Fisheries(National) Support Page 1 MW-LSVLP-69508-CS-INDV / Land Tenure and Natural Individual Consultant Pending Natural Resources Management TF / A5749 Resources Management Prior Open 300,000.00 0.00 2019-02-05 2019-03-26 2019-04-16 2019-05-21 2019-11-17 Selection Implementation Coordinator(National) Support Page 2