Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan 23rd September, 2018 2. Date of General Procurement Notice: ……………… 2018 3. Period covered by this procurement plan: Six months from 1st July 2018 to 31st December, 2018 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold US$ 1. ICB and LIB (Goods & Non-Consultant Above US$ No ICB Level Services) 2,000,000 Contracts 2. NCB (Goods & Non-Consultant - No NCB Level Services) Contracts. 3. Shopping (Goods & Non-Consultant - All Contracts subject to Services) Post Review 4. ICB (Works) - The PAD silent on 5. NCB (Works) - works Contracts for the 6. Shopping (Works) - OMST 2. Prequalification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: 4. Reference to (if any) Project Operational/Procurement Manual: Not applicable 5. Any Other Special Procurement Arrangements: Not applicable 6. Summary of the Procurement Packages planned during the first 06 months after project effectiveness 2 3 4 5 6 7 Description Estimate Package Domestic Review d s Preferenc by Bank Comments Cost e (Prior / US$ (yes/no) Post) million Summary of No No No Post Not planned NCBs for the NCB the first 6 months (Goods) Summary of 364,73 15 No Post Going on the Shopping 5.00 (Goods) Summary of No No No Post Not planned for the first the NCB (Non- 6 months Consultant Services) Summary of No NO No Post the Shopping (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Advertise Internationally Above US$ 1,000,000 Advertise locally - CQS - All Contracts SSS - subject to Post 2. Individual Consultants -IC & SSS - Review 2. Short list comprising entirely of national consultants: Selection based on the CQS to cost less than US$ 300,000 in accordance with the provisions of paragraph 3.7 of the Guideline. 3. Any Other Special Selection Arrangements: Selection of Individual Consultants will be in paragraph 5.2 and 5.3 of the Guideline. 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. Description of Estimated Packages Review Comments No. Assignment Cost by Bank US$ (Prior / million Post) Firms: Summary 162,790.0 01 POST Though within the of QCBS 0 CQS Threshold, scope is complex & innovative Firms: CQS 151,162.7 02 POST 9 Firms: SSS 58,140.00 01 IC-Competitively 34,883.72 01 POST IC-SSS 14,534.88 01 PROCUREMENT Sri Lanka : Accelerating Higher Education Expansion and Development Operation PLAN General Information Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2018-11-05 2019-04-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P159995 GPN Date: Project Name: Accelerating Higher Education Expansion and Development Operation Loan / Credit No: IBRD / 87430, IDA / 60260 Executing Agency(ies): Ministry of Higher Education and Cultural Affairs WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MOHCA-82044-GO-RFQ / Supply & installation of Request for Single Stage - One Photocopy Machines (Colour- IBRD / 87430 Post Limited 8,410.10 Completed 2018-10-21 2018-12-16 2019-06-14 Quotations Envelope 2 ITEMS & 2 Black & White) LK-MOHCA-82092-GO-RFQ / Supply & installation of Printers (2 units of Heavy Request for Single Stage - One Duty Monochromatic, 2 IBRD / 87430 Post Limited 2,545.71 Completed 2018-10-21 2018-11-14 2018-11-28 Quotations Envelope Colour Printers, 3 Monochromatic - AHEAD/OMST/GOODs/NS/03) LK-MOHCA-82110-GO-RFQ / Supply & installation of Multimedia Projectors - AHEAD/OMST/GOODs/NS/04) a. 02 nos. of Short/Ultra Request for Single Stage - One Short throw, Native IBRD / 87430 Post Limited 2,531.65 Completed 2018-11-01 2018-12-01 2018-12-15 Quotations Envelope Resolution = 1920 x 1080 b. 01 no. of Portable Multimedia Projector with Native Resolution = 1920 x 1080 LK-MOHCA-82125-GO-RFQ Request for Single Stage - One / Supply & installation of IBRD / 87430 Post Limited 374.35 Completed 2018-10-23 2018-11-27 2018-12-11 Quotations Envelope Television Screen LK-MOHCA-82643-GO-RFQ / Camtasia Software - AHEAD/OMST/GOODs/NS/09 Request for Single Stage - One IBRD / 87430 Post Limited 273.71 Completed 2018-10-20 2018-10-25 2018-10-26 Camtasia Studio single user Quotations Envelope license (Personal & Professional Edition) LK-MOHCA-82658-GO-RFQ / Fax Machine purchased for Request for Single Stage - One IBRD / 87430 Post Limited 174.87 Completed 2018-10-23 2018-11-23 2018-11-30 the OMST - Quotations Envelope AHEAD/OMST/GOODs/11(i) Page 1 LK-MOHCA-82661-GO-RFQ Under / Pen Drives and Hard Request for Single Stage - One IBRD / 87430 Post Limited 346.85 Implementati 2018-10-25 2018-11-22 2018-12-22 Drives - Quotations Envelope on AHEAD/OMST/GOODs/11(ii) LK-MOHCA-82664-GO-RFQ / Laptop Computers - AHEAD/OMST/GOODs/11(iii) (Processor-Intel Core i5 8th Request for Single Stage - One generation, System Memory - IBRD / 87430 Post Limited 2,358.92 Completed 2018-10-19 2018-11-06 2018-11-13 Quotations Envelope 8 GB Ram, Hard Disk - 1 TB HDD, Display - 14.3" - 15.6" with Windows 10, 3 yrs. com. warranty) LK-MOHCA-82667-GO-RFQ / Supply and Installation of Air Conditioner for the Internal Audit Office - AHEAD/OMST/GOODs/11(iv) Request for Single Stage - One (wall Mounted, Split Inverter IBRD / 87430 Post Limited 732.41 Completed 2018-10-23 2018-11-20 2018-11-27 Quotations Envelope Type, 24,000 BTU with 5 yrs. warranty for the Compressor and one year warranty for the Air Conditioner) LK-MOHCA-82688-GO-RFB Pending / Procurement of Vehicles Single Stage - One IBRD / 87430 Post Request for Bids Open - National 0.00 Implementati 2018-11-15 2018-11-29 2018-12-20 2019-01-03 2019-02-07 2019-06-07 a. 4 Cars in 1500 CC Envelope on b. 1 Van in 12 seats Under LK-MOHCA-82707-GO-RFQ Request for Single Stage - One IBRD / 87430 Post Limited 0.00 Implementati 2018-11-06 2018-12-11 2018-12-25 / Digital Camera Quotations Envelope on LK-MOHCA-82711-GO-RFQ Request for Single Stage - One / Conference Table with IBRD / 87430 Post Limited 10,881.00 Completed 2018-11-12 2018-12-24 2019-01-23 Quotations Envelope Chairs LK-MOHCA-82086-GO-RFQ / Supply & installation of Desktop Computers, Laptops Request for Single Stage - One IBRD / 87430 Post Limited 38,728.87 Completed 2018-10-21 2018-12-16 2019-06-14 with docking stations & Quotations Envelope UPSs ( AHEAD/OMST/GOODs/NS/01) LK-MOHCA-82677-GO-RFQ Pending Request for Single Stage - One / Supply & installation of IBRD / 87430 Post Limited 0.00 Implementati 2018-10-23 2018-11-27 2018-12-11 Quotations Envelope Public Addressing System on LK-MOHCA-82709-GO-RFQ / Supply and Installation of Request for Single Stage - One IBRD / 87430 Post Limited 0.00 Canceled 2018-11-12 2018-12-24 2019-01-23 Intercom System for the Quotations Envelope OMST LK-MOHCA-100400-GO-RFQ Pending Request for Single Stage - One / 02Nos of black and white IBRD / 87430 Post Limited 0.00 Implementati 2019-03-06 2019-05-08 2019-06-07 Quotations Envelope printers on LK-MOHCA-100402-GO-RFQ Under Request for Single Stage - One / 04 Nos of Steel cupboards IBRD / 87430 Post Limited 0.00 Implementati 2019-03-06 2019-05-01 2019-05-31 Quotations Envelope (for OMST use) on LK-MOHCA-100410-GO-RFQ Pending Request for Single Stage - One / Software to develop IBRD / 87430 Post Limited 0.00 Implementati 2019-03-20 2019-05-15 2019-06-29 Quotations Envelope automated accounting system on Page 2 LK-MOHCA-100406-GO-RFQ Request for Single Stage - One / 01 No of GPS (MAP R 64 IDA / 60260 Post Limited 0.00 Canceled 2019-03-13 2019-05-08 2019-06-07 Quotations Envelope SC) for OMST use NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MOHCA-83252-CS-CQS / Consultant Pending Baseline Beneficiary IBRD / 87430 Post Qualification Open - National 0.00 2018-11-15 2018-11-29 2019-01-10 2019-01-24 2019-02-14 2019-07-14 Implementation Satisfaction Survey Selection LK-MOHCA-85097-CS-QCBS / "Consultancy services to identify and protect potentially valuable intellectual property Quality And Cost- Open - Under arising from research IBRD / 87430 Post 0.00 2018-11-07 2018-11-21 2018-12-19 2019-01-30 2019-02-13 2019-02-27 2019-03-20 2022-03-19 Based Selection International Implementation conducted by universities and higher education institutions under AHEAD operation in different jurisdictions" LK-MOHCA-82459-CS-CQS / Consultancy services on Consultant Automated Accountancy IBRD / 87430 Post Qualification Limited 0.00 Canceled 2018-10-25 2018-11-08 2018-12-08 2019-01-12 2019-10-09 System for World Bank Selection Financial Activities of the OMST. LK-MOHCA-100418-CS-CQS Consultant / Consultancy services on Pending IBRD / 87430 Post Qualification Open - National 0.00 2019-02-27 2019-03-13 2019-04-10 2019-04-17 2019-05-22 2019-08-20 develop a website for Implementation Selection knowledge hub INDIVIDUAL CONSULTANTS Page 3