IN: UTTARAKHAND DISASTER RECOVERY PROJECT (UDRP) (P146653) I. General 1. Bank’s approval Date of the procurement Plan: Original: October 4, 2013 2. Date of General Procurement Notice: November 13, 2013 (revised) 3. Period covered by this procurement plan: The procurement period of project covered from Year October 2013 to March 2015 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB (Goods) Above US$ 4 million All 2. NCB (Goods) Above US$ 4 million All 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 15million All 5. Services (non-consultant) Above US$ 4 million All 6. LIB Above US$ 30,000 Procurement Methods and Threshold Category Method of Procurement Threshold (US$ Equivalent) Goods and Non-consultant ICB >3,000,000 services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 500,000 DC As per Para 3.7 of the Bank Guidelines Force Account As per Para 3.9 of Guidelines Framework Agreements As per Para 3.6 of Guidelines Works ICB >40,000,000 NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 1,000,000 Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines Community Participation As per Para 3.19 of Guidelines Page 1 of 4 Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts more than US$ 15.0 million equivalent; • Goods: All contracts more than US$ 4.0 million equivalent; • Non-Consulting Services: All contracts more than US$ 4.0 million equivalent; The above threshold value applies to single/direct contract as well. There is no separate threshold set for single source or direct contract. The PMU will ensure that Bank procurement procedures are followed for all the post review contracts. The above thresholds were revised after the Mid- Term Review (MTR) mission and will be in effect till further modification. In addition, the Bank will carry out an annual ex-post procurement review for those contracts which fall below the prior review threshold mentioned above. All contracts below the specified prior review threshold value shall be subject to Post Procurement Review (PPR). For the avoidance of doubts, the Bank shall be entitled to conduct, at any time, Independent Procurement Reviews (IPR) of all the contracts financed under the Credit. The IA shall prepare a list of contract and submit it to the Bank for conducting PPR. The PPR will be conducted on annual basis. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable. 4. Reference to Project Operational/Procurement Manual: The Project Operations Manual was prepared by the project and agreed by the Bank. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014and “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011 and revised in July 2014. In case of any inconsistency between the Operations Manual and the Bank’s Guidelines, the latter shall prevail. 5. Any Other Special Procurement Arrangements: This is a Disaster Recovery Project and the project preparation was triggered by emergency situation (OP10.00) and therefore, provisions under paragraph 20 of OP 11.00; procurement under emergency situation is applied. Procurement of goods, works and non-consulting services shall be conducted through e- procurement portal http://www.uktenders.gov.in using Bank’s standard bidding documents. International Competitive Bidding (ICB) is the preferred method for procurement of goods, works and non-consulting services. However, it is unlikely that there will be any ICB contract. All National Competitive Bidding (NCB) shall be conducted in accordance with paragraph 3.3 and 3.4 of the Guidelines. In addition, following additional provisions as agreed with GOI task force (as amended form time to time) shall apply: Page 2 of 4 • Only the model bidding documents for NCB as agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; • Invitation to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids. For smaller packages (lesser than US$1 million for Works and US$ 500,000 for Goods), advertisement in state newspapers will be accepted with at least 15 days given for submission of bids; • No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprise from any given State; • Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • For prior review contracts, extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer); • For prior review contracts , re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank; • The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; • Rates contract entered into by Directorate General of Supplies and Disposal (DGS & D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however, for any procurement under the Shopping procedure; • Two or three envelop system will not be used (expect when suing e-procurement system assessed and agreed by the Bank. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders and government e-Marketplace. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness: Available in separate Excel file for the past contrasts and in STEP for the new contract packages. III. Selection of Consultants Page 3 of 4 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above US$ 2 million All contract 2. Single Source (Firms) Above US$ 2 million All contract 3. Individual Above US$ 400,000 All contracts 4. CQS/LCS Up to US$ 300,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: the disaster recovery project activities are spread across the states. Majority of the sites are in remote areas and therefore, it is likely that there will be no contractors to participate in bidding process in remote areas. For those contracts, it is likely that project may have to use force account. Such cases, if any, shall be taken up separately on case by case basis. Further, it is likely that project may use the service of government institutions such as IIT to review the reports prepared by the consultants. Such cases, if required, will be taken up case by case basis. 4. Consultancy Assignments with Selection Methods and Time Schedule: Available on STEP. Page 4 of 4 PROCUREMENT India : Uttarakhand Disaster Recovery Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-08-26 2019-06-19 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P146653 GPN Date: Project Name: Uttarakhand Disaster Recovery Project Loan / Credit No: IDA / 53130, IBRD / 89210 Executing Agency(ies): Project Implementation Unit (Resilient Housing and Public Building) WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual AF/01/BC/PIU/PB/UDRP/2018 / CONSTRUCTION OF BUILDINGS AND OTHER ALLIED SERVICES FOR THE PROJECT OF SDRF Single Stage - Two IDA / 53130 Prior Request for Bids Open - National 0.00 Canceled 2018-01-25 2018-01-30 2018-03-13 2018-06-10 2018-07-15 2020-01-11 BATTALION HEAD Envelope QUARTER CUM TRAINING CENTRE AT JOLLYGRANT DEHRADUN, UTTARAKHAND AF/01A/BC/PIU/PB/UDRP/201 8 / CONSTRUCTION OF BUILDINGS AND OTHER ALLIED SERVICES FOR THE PROJECT OF SDRF Single Stage - Two IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2018-03-26 2018-03-31 2018-05-12 2018-08-05 2018-09-09 2020-03-10 BATTALION HEAD Envelope QUARTER CUM TRAINING CENTRE AT JOLLYGRANT DEHRADUN, UTTARAKHAND 17/BC/PIU/BRIDCUL/PB/2018 / Construction of USDMA Single Stage - Two Building at IT Park IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2018-05-28 2018-06-02 2018-07-14 2018-09-26 2018-10-31 2020-05-03 Envelope Sahastradhara Road Dehradun 18/BC/PIU/BRIDCUL/PB/2018 / Retrofitting and Renovation Single Stage - Two work for different existing IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2018-08-20 2018-08-25 2018-10-04 2018-12-02 2019-01-01 2019-06-30 Envelope public buildings in district Rudraprayag, Uttarakhand AF/01B/BC/PIU/PB/UDRP/201 8 / CONSTRUCTION OF BUILDINGS AND OTHER ALLIED SERVICES FOR Under THE PROJECT OF Single Stage - Two IDA / 53130 Post Request for Bids Open - National 0.00 Implementati 2018-08-25 2018-08-30 2018-10-11 2019-01-08 2019-02-12 2020-08-13 BATTALION HEAD Envelope on QUARTER CUM TRAINING CENTRE AT JOLLY GRANT DEHRADUN UTTARAKHAND 18A/BC/PIU/BRIDCUL/PB/201 8 / Seismic Retrofitting and Renovation work for existing Under Request for Single Stage - One public building of GIC IDA / 53130 Post Open - National 0.00 Implementati 2018-12-15 2019-01-31 2019-05-31 Quotations Envelope Peeradhanpur, Block - on Augustymuni in district Rudraprayag, Uttarakhand Page 1 18B/BC/PIU/BRIDCUL/PB/201 8 / Seismic Retrofitting and Renovation work for existing Under public buildings of GIC Request for Single Stage - One IDA / 53130 Post Open - National 0.00 Implementati 2018-12-15 2019-01-31 2019-06-30 Kotgi and PS Kottalla , Quotations Envelope on Block - Augustymuni in district Rudraprayag, Uttarakhand 18C/BC/PIU/BRIDCUL/PB/201 8 / Seismic Retrofitting and Renovation work for existing public building of GIC Under Request for Single Stage - One Ghimtoli, Block - IDA / 53130 Post Open - National 0.00 Implementati 2018-12-15 2019-01-31 2019-06-30 Quotations Envelope Augustymuni, PS Panjana on and PS Timli Badma, Block - Jakholi in district Rudraprayag, Uttarakhand 17/BC/PIU/UDRP/PB/2018 / Construction of Uttarakhand State Disaster Management Single Stage - Two IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2018-12-24 2018-12-29 2019-02-09 2019-04-24 2019-05-29 2021-05-28 Authority (USDMA) Building Envelope At IT Park, Sahastradhara Road, Dehradun, Uttrakhand AF/02/BC/PIU/PB/UDRP/2019 / Rebidding - Construction of Uttarakhand State Disaster Pending Single Stage - Two Management Authority IBRD / 89210 Post Request for Bids Open - National 0.00 Implementati 2019-05-17 2019-05-20 2019-07-01 2019-09-13 2019-10-18 2021-10-17 Envelope (USDMA) Building at IT on Park, Sahastradhara Road, Dehradun, Uttarakhand GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 01/GP/PIU/BRIDCUL/PB/2017 / This is regarding procurement of furniture in 25 public Buildings in different district of Uttarakhand i.e, Single Stage - Two IDA / 53130 Post Request for Bids Open - National 465,631.51 Signed 2017-10-17 2017-10-22 2017-12-03 2018-03-02 2018-04-06 2021-12-08 Rudhraparyag,Pauri,Chamoli, Envelope Bageshwar and Pithoragarh, which are being constructed under UDRP Project so that the building can be functional. 04/GP/PIU/BRIDCUL/PB/2017 / This is regarding procurement of Computer and Accessories in 10 public Buildings in different Single Stage - Two district of Uttarakhand i.e, IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2017-10-17 2017-10-22 2017-12-03 2018-03-02 2018-04-06 2021-12-08 Envelope Rudhraparyag,Pauri and Chamoli, which are being constructed under UDRP Project so that the building can be functional. Page 2 03/GP/PIU/BRIDCUL/PB/2017 / This is regarding procurement of electronic items in 15 public Buildings in different district of Uttarakhand i.e, Single Stage - Two IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2017-10-17 2017-10-22 2017-12-03 2018-03-02 2018-04-06 2021-12-08 Rudhraparyag,Pauri,Chamoli, Envelope Bageshwar and Pithoragarh, which are being constructed under UDRP Project so that the building can be functional. 02/GP/PIU/BRIDCUL/PB/2017 / This is regarding procurement of medical equipment in 3 public Buildings in different district Single Stage - Two of Uttarakhand i.e, IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2017-10-17 2017-10-22 2017-12-03 2018-03-02 2018-04-06 2021-08-05 Envelope Chamoli,Bageshwar and Pithoragarh, which are being constructed under UDRP Project so that the building can be functional. 02A/GP/PIU/BRIDCUL/PB/201 7 / Procurement of medical equipment in 3 public Under Single Stage - Two Buildings in different IDA / 53130 Post Request for Bids Open - National 72,934.80 Implementati 2018-03-26 2018-03-31 2018-05-12 2018-08-05 2018-09-09 2019-01-07 Envelope districts (Chamoli,Bageshwar on and Pithoragarh)Uttarakhand under UDRP . 03A/GP/PIU/BRIDCUL/PB/201 7 / Procurement of electronic items in 15 public Buildings in different districts Single Stage - Two IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2018-03-26 2018-03-31 2018-05-12 2018-08-05 2018-09-09 2019-01-07 (Rudraparyag,Pauri,Chamoli,B Envelope ageshwar and Pithoragarh) of Uttarakhand under UDRP . 04A/GP/PIU/BRIDCUL/PB/201 7 / Procurement of Computer and Accessories in 10 public Buildings in Single Stage - Two IDA / 53130 Post Request for Bids Open - National 0.00 Canceled 2018-03-26 2018-03-31 2018-05-12 2018-08-05 2018-09-09 2019-01-07 different districts Envelope (Rudraparyag,Pauri and Chamoli) of Uttarakhand under UDRP 04/GP/PIU/BRIDCUL/PB/2018 / PROCUREMENT AND INSTALLATION OF COMPUTER AND ACCESSORIES IN DIFFERENT PUBLIC BUILDINGS OF DISTRICT Request for Single Stage - One IDA / 53130 Post Open - National 0.00 Canceled 2018-07-25 2018-09-20 2018-11-19 RUDRAPRAYAG & Quotations Envelope DISTRICT PAURI UNDER NATIONAL SHOPPING PROCEDURES FOR UTTARAKHAND DISASTER RECOVERY PROJECT (UDRP) Page 3 03/GP/PIU/BRIDCUL/PB/2018 / PROCUREMENT AND INSTALLATION OF ELECTRONICS ITEMS IN DIFFERENT PUBLIC BUILDINGS OF RUDRAPRAYAG, CHAMOLI, Request for Single Stage - One PAURI, PITHORAGARH & IDA / 53130 Post Open - National 0.00 Canceled 2018-07-25 2018-09-20 2018-11-19 Quotations Envelope BAGESHWAR DISTRICTS IN UTTARAKHAND UNDER NATIONAL SHOPPING PROCEDURES FOR UTTARAKHAND DISASTER RECOVERY PROJECT (UDRP) 03A/GP/PIU/UDRP/PB/2019 / Supply & installation of Electronic items (LED TV, Refrigerator, Washing Request for Single Stage - One Machine, Halogen Room IDA / 53130 Post Open - National 0.00 Canceled 2019-05-27 2019-06-12 2019-06-27 Quotations Envelope Heater) in different public buildings of District Rudraprayag, Pauri and Chamoli 03C/GP/PIU/UDRP/PB/2019 / Supply & installation of Request for Single Stage - One Refrigerator and Halogen IDA / 53130 Post Open - National 0.00 Canceled 2019-05-27 2019-06-12 2019-06-27 Quotations Envelope Room Heater at sub centre Balwakot, Distt Pithoragarh 03D/GP/PIU/UDRP/PB/2019 / Supply and installation of Request for Single Stage - One Sanitary pad Incinirator at IDA / 53130 Post Open - National 0.00 Canceled 2019-05-27 2019-06-12 2019-06-27 Quotations Envelope various public buildings of Distt. Rudraprayag & Pauri 03B/GP/PIU/UDRP/PB/2019 / Supply & installation of Request for Single Stage - One Deep Freezer at various IDA / 53130 Post Open - National 0.00 Canceled 2019-05-27 2019-06-12 2019-06-27 Quotations Envelope public buildings of Distt, Pauri and Rudraprayag 04/GP/PIU/UDRP/PB/2019 / Supply and installation of Computer and Accessories Request for Single Stage - One IDA / 53130 Post Open - National 0.00 Canceled 2019-05-28 2019-06-12 2019-06-27 for Public Buildings in Quotations Envelope District Rudraprayag, Chamoli & Pauri 03C/GP/PIU/UDRP/PB/2019- 2 / Re invitation of quotations for Supply & Pending Request for Single Stage - One Installation of Refrigerator IDA / 53130 Post Open - National 0.00 Implementati 2019-06-18 2019-06-24 2019-06-30 Quotations Envelope and Halogen Room Heater on at sub centre Balwakot, Distt Pithoragarh 03B/GP/PIU/UDRP/PB/2019- 2 / Re invitation of quotations for Supply & Pending Installation of Deep freezer Request for Single Stage - One IDA / 53130 Post Open - National 0.00 Implementati 2019-06-18 2019-06-24 2019-06-30 320 - 345 liters for mess Quotations Envelope on purpose in different public buildings of District Rudraprayag and Pauri Page 4 04/GP/PIU/UDRP/PB/2019-2 / Re invitation of quotations for Supply and Installation Pending of Computers and Request for Single Stage - One IDA / 53130 Post Open - National 0.00 Implementati 2019-06-18 2019-06-24 2019-06-30 Accessories at Public Quotations Envelope on Buildings in District Rudraprayag, Chamoli & Pauri 03A/GP/PIU/UDRP/PB/2019- 2 / Re-invitation of quotations for Supply & Installation of Electronic Pending items (LED TV, Refrigerator, Request for Single Stage - One IDA / 53130 Post Open - National 0.00 Implementati 2019-06-18 2019-06-24 2019-06-30 Washing Machine, Halogen Quotations Envelope on Room Heater) in different public buildings of District Rudraprayag, Pauri and Chamoli 03D/GP/PIU/UDRP/PB/2019- 2 / Re invitation of quotations for Supply and Pending Request for Single Stage - One Installation of Sanitary pad IDA / 53130 Post Open - National 0.00 Implementati 2019-06-18 2019-06-24 2019-06-30 Quotations Envelope Incinerator at various public on buildings of Distt. Rudraprayag & Pauri NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 02/USIDCL/Public Building- UDRP/2014 / Design Consultancy for Quality And Cost- Open - IDA / 53130 Prior 33,274.09 Signed Reconstruction of Public Based Selection International Buildings under UDRP (Package-3) IN PIU PB 03 CS QCBS / Consultancy services for Construction of USDMA Building having Task- 1.i.e.DPR/Design stage on Quality And Cost- IDA / 53130 Post Open - National 210,793.05 Signed 2017-01-17 2017-02-07 2017-03-23 2017-04-20 2017-05-20 2017-06-24 2017-07-29 2022-05-28 Lumpsum contract Based Selection amounting US$151470.00 and Task-2 i.e. Supervision stage on Tme Base contarct amounting US$134559.00 AF/01/CSC/PIU/PB/UDRP/201 8 / Providing Construction Supervision consultant for the construction of State Quality And Cost- Open - Disaster Response IDA / 53130 Post 0.00 Canceled 2018-02-01 2018-02-22 2018-05-07 2018-06-04 2018-07-19 2018-09-01 2018-10-06 2020-10-05 Based Selection International Force(SDRF) Battalion Headquarter cum Training center at Jolly grant, Dehradun Uttarakhand Page 5 AF/01A/CSC/PIU/PB/UDRP/20 18 / Providing Construction Supervision consultant for the construction of State Quality And Cost- Open - Under Disaster Response IDA / 53130 Post 0.00 2018-06-25 2018-07-16 2018-09-13 2018-10-11 2018-11-25 2018-12-30 2019-02-03 2021-02-02 Based Selection International Implementation Force(SDRF) Battalion Headquarter cum Training center at Jolly grant, Dehradun Uttarakhand INDIVIDUAL CONSULTANTS Page 6