Page 1 Project Procurement Plan: First 18 Months NAMIBIA Namibian Coast Conservation and Management Project (Grant No. TF 055983) Simplified Procurement Plan I. General 1. Project information: Namibia, Namibian Coast Conservation and Management Project, P070885. Project Implementing Agencies: Ministry of Environment and Tourism (MET) and Ministry of Regional and Local Government, Housing and Rural Development (MRLGHRD) 2. Bank’s approval Date of the procurement Plan: [June 2005]. 3. Date of General Procurement Notice: June, 2005 4. Period covered by this procurement plan: October 2005 to March 2007 II. Goods and Works and Non-Consulting Services 1. Prior Review Threshold : Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Expenditure Category Contract Value (Threshold) US$ Procurement Method Contracts Subject to Prior Review >= 150K ICB All contracts <150K >=100K NCB All contracts <100K >50K NCB First contract only =< 50K Shopping None 1. Works All values Direct Contracting All contracts >= 100K ICB All contracts < 100K NCB First contract only <= 50K Shopping None 2. Goods and NCS (Non Consulting Services) All Values IAPSO and Direct Contracting All contracts 2. Prequalification: There will be no prequalification of bidders. 3. Proposed Procedures for CDD Components (as per paragraph 3.17 of the Guidelines): N/A. 4. Reference to (if any) Project Operational/Procurement Manual: The procurement procedures and Standard Bidding Documents (SBD) to be used for each procurement method, as well as model contracts for works and goods procured, are presented in the Project Implementation Manual which has been approved prior to Grant Agreement signing. Page 2 5. Any Other Special Procurement Arrangements : [including advance procurement and retroactive financing, if applicable] – None. 6. Procurement Packages with Methods and Time Schedule for Goods & Non-Consulting Services (NCS) Contract (Description) Total Cost for 5 years US$ Procurement Method Review by Bank (Prior / Post) Expected Bid-Opening Date Expected Completion Date Works, Goods and Non Consulting Services (NCS) NCS I.1.3 Publish, Print and Disseminate option papers on various policies and legal aspects incl. coastal zone def. 16,000 Shopping Post October 2006 June 2009 NCS I.3.2 Enhance awareness for NACOWP (coastal vision and white paper) through media advertisements 20,000 Shopping Post October 2006 June 2010 NCS II.1.2; II.1.4 Printing & publishing of EIA/SEA; & Communication training materials for stakeholders 70,000 Shopping Post October 2006 March 2011 NCS II.3.2. NACOMA webpage operations and maintenance costs (hosting, server space, etc) 70,000 Shopping Post October 2006 March 2011 NCS II.3.2. Publish, Printing and Dissemination of NACOMA communication and awareness materials (e.g. newsletter, pamphlets, etc) 80,000 Shopping Post October 2006 March 2011 NCS II.3.2 Other awareness raising mechanisms like project launching, meetings, rallies, talk shows, beach cleaning services, School competitions & field trips, etc 60,000 Shopping Post October 2006 March 2011 NCS II.3.3 Publishing, Printing & dissemination of draft coastal regional profiles for Coastal regions 10,000 Shopping Post July 2006 March 2008 NCS II.3.4 Support to local and regional stakeholders for easy access to data delivery mechanisms, e.g. Internet and other networks. 40,000 Shopping Post October 2006 March 2011 NCS III.1.10 Targeted technical support to MET in form of Non consulting Services 20,000 Shopping Post October 2005 March 2011 Goods III.1.11 Targeted Equipment Support to MET coastal offices (Camping equipment, binoculars, computers, 60,000 Shopping Post October 2005 March 2011 Page 3 etc.) Goods IV.1.2 PCO Equipment (fax machine, photocopier, laptop, computers, printer, software, additional furniture) & Goods / Equipment for workshops (workshop equipment (zop box), LCD projector, flip charts, etc) 86,800 Shopping Post October 2005 December 2006 Total 532,800 7. Procurement Packages with Methods and Time Schedule for Operating Costs Contract (Description) Total Cost for 5 years US$ Procurement Method Review by Bank (Prior / Post) Expected Bid-Opening Date Expected Completion Date Operating Cost PCO Operating Costs IV.1.4 Vehicle Services & Maintenance 47,000 Shopping Post October 2005 March 2011 PCO Operating Costs IV.1.4 Stationeries / Small suppliers 15,000 Shopping Post October 2005 March 2011 IV.1.4 Communications 20,000 Shopping Post October 2005 March 2011 IV.1.4 PCO travel 28,000 Shopping Post October 2005 March 2011 IV.1.4 Equipment Insurance 15,000 Shopping Post October 2005 March 2011 IV.1.4 Cleaning Services 8,000 Shopping Post October 2005 March 2011 PCO Operating Costs (Meetings): IV.1.5 SC, ICZMC CZFP, Sub ICZMC Working Groups / SG meetings 70,000 Shopping Post October 2005 March 2011 Total 203,000 8. Procurement Packages with Methods and Time Schedule for Matching Grants Contract (Description) Procurement Method Review by Bank (Prior / Post) Expected Bid-Opening Date Expected Completion Date Matching Grants III.2.3 Matching grants Under $30,000 III.2.3 Matching grants Under $60,000 300,000 400,000 Simplified procurement methods: refer to PIM Simplified procurement methods: refer to PIM Post Post N/A N/A N/A N/A Total 700,000 Page 4 9. Procurement Packages with Methods and Time Schedule for Training & Workshops Contract (Description) Total Cost for 5 years US$ Procurement Method Review by Bank (Prior / Post) Expected Bid-Opening Date Expected Completion Date Training and Workshops I.1.2; I.1.3; I.2.1 Workshops / meetings on review of Existing coastal policies, Laws; review of existing institutional mandates, coastal zone definition, as well as on option papers developed 50,000 Shopping Post July 2006 July 2009 I.3.1; I.3.3 First round workshops for regional visions under NACOWP development process, and Workshops/consultation meetings of expert working groups on NACOWP process 35,000 Shopping Post October 2006 June 2009 II.2.1 Workshops / meetings to identify cost-effective mechanism for coastal and marine biodiversity information 30,000 Shopping Post January 2007 December 2007 II.3.3; III.1.1 Workshop and consultations in Erongo & Kunene regions as well as at national level for SEA study purposes and on development of Kunene coastal regional profile and updating of Erongo’s 45,000 Shopping Post July 2006 March 2008 III.1.2 Workshop in Walvis Bay/Erongo on formal establishment of Walvis Bay Nature Reserve 5,000 Shopping Post October 2005 March 2011 III.1.3 Workshops and consultations on the creation and proclamation of MPA’ in Namibia 5,000 Shopping Post October 2005 December 2008 III.1.4 Workshops and consultations on revisions and or development of management plans of priority areas. 20,000 Shopping Post October 2006 December 2008 IV.1.3 Project Coordination – Staff Training (incl. World Bank Training) 10,000 Shopping Post October 2005 September 2009 Total 200,000 Note: ICB – International Competitive Bidding NCB – National Competitive Bidding DC – Direct Contracting III. Selection of Consultants 1. Prior Review Threshold : Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Page 5 Consultant Services C ategory Contract Value ( Threshold) US$ Selection Method Contracts Subject to Prior R eview >= 100K QCBS All contracts 1. Firms < 100K CQ/LCS None >= 50K Individual Consultant (IC) All contracts < 50K Individual Consultant (IC) None 2. Individuals All Values Single Source Selection (SSS) All contracts 2. Short list comprising entirely of national consultants : Short list of consultants for services, estimated to cost less than $100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: None 4. Consultancy Assignments with Selection Methods and Time Schedule Description of Assignment Total Cost for 5 years US$ Selection Method Review by Bank (Prior / Post) Expected Proposals Submission Date Expected Completion Date Date Component I – Policy, Legal and Institutional Framework for ICAM conducive to Biodiversity Conservation and Sustainable Use I.1.2; I.1.3; I.2.1 Detailed review of existing coastal related policies, laws as well as existing institutional mandates and support targeted amendments and or new developments and; Development of option papers on various policy and institutional mandate 96,000 CQ Post July 2006 June 2009 I.1.1; I.3.1; I.3.3;1.3.4 Appoint the General Facilitator and through him/her: Develop agreed Coastal Zone Vision based on ICZM principles and; Support establishment and function of focused expert working groups to targeted coastal issues and prepare outline of White Paper 93,000 CQ Post October 2005 March 2008 I.3.6; I.3.7 Review annually domestic expenditure budget and spending to reflect adequately coastal management and; Review annually other LM budget allocations and spending for environmental issues on the coast 40,000 IC Post October 2005 September 2010 Component II – Targeted Capacity-Building for ICZM conducive to Biodiversity Conservation and Sustainable Use II.1.1 Review and assess current capacity, short and long terms capacity needs of the target groups in EIA; SEA;M&E 16,000 IC Post July 2006 March 2007 Page 6 II.1.2 Develop an EIA/DEA training program 60,000 CQ Post October 2006 June 2007 II.1.4 Develop an Communication training program 60,000 CQ Post October 2006 June 2007 II.1.7 Development of M$E training program 20,000 CQ Post July 2006 March 2007 II.2.1 Identify an cost-effective mechanism to operationalise integrated and improve assessability and usage of coastal related data 24,000 CQ Post October 2006 December 2007 II.2.3 Carry out an assessment to establish most cost effective mechanism of developing and disseminate annual national coastal biodiversity status report. 40,000 IC Post January 2007 March 2011 II.3.1 Develop a Communication & Awareness Strategy (CAS) for NACOMA 24,000 IC Post July 2006 December 2006 II.3.2 Implementation of CAS action plan items 1 72,000 CQ Post October 2006 March 2011 II.3.2 NACOMA Newsletter and pamphlets design & development 24,000 IC Post October 2006 March 2011 II.3.2 NACOMA Webpage design and setup 20,000 IC Post October 2006 March 2011 II.3.3 Using data/information from SEA, compile 3 compact regional profiles 84,000 CQ Post July 2006 March 2008 Component III – Targeted Investments in Critical Ecosystems for Biodiversity Conservation, Sustainable Use and Mainstreaming III.1.1 Undertake Conduct regional focused SEA’s for the northern Namibian coast that will include a detailed assessment of existing site- specific management activities and tools 95,000 CQ Post July 2006 March 2008 III.1.2 Support formal establishment of targeted new PAs including the Walvis Bay Nature Reserve and other potential reserves 23,000 IC Post October 2005 March 2011 III.1.3 Facilitate agreement on creation of MPAs, boundaries and related management planning 12,000 IC Post October 2005 December 2008 III.1.4 Support the revision and /or development of management plans for agreed upon priority areas 24,000 IC Post October 2006 December 2007 III.1.7 Development of regulations dealing with the protection and /enforcement of PA’s and other designated ecosystems under EMB. 15,000 IC Post October 2006 March 2011 1 This contract will include any other awareness related items (specific NACOMA Pamphlets, video clips, etc) apart from newsletter and web page developments, as will be indicated in the CAS. These items will likely be combined and be carried out by one particular firm. Page 7 III.1.8 In coordination with Component II, identify, agree to, and plan for reliable on-site M&E systems for new management plans 8,000 IC Post January 2007 September 2008 III.1.10 Targeted technical support to MET in form of Consulting Services in priority areas to be identified with MET 2 30,000 IC Post October 2005 March 2011 III.2.1 Provide technical support for development of specific conservation and sustainable use investment proposals at site & landscape levels 3 120,000 IC Post October 2006 March 2011 III.2.2 Carry out technical and fiduciary review/appraisal of targeted investment proposals as per NACOMA EMP guidelines 4 90,000 IC Post October 2006 March 2011 III.2.2 Carry out (when required) technical and fiduciary review/appraisal of targeted investment proposals as per National EIA policy 5 150,000 IC Post October 2006 March 2011 III.2.4 Support for the development of regulations dealing with the enforcement of policies on ICZM implementation under EMB 104,000 IC Prior January 2007 March 2011 III.2.5 Implement NACOMA’s Grievances guidelines and procedures 20,000 SSS Prior October 2005 March 2011 Component IV – Project Coordination and Reporting IV.1.4 PCO Salaries: Project Coordinator (full time) 330,000 IC Prior October 2005 March 2011 IV.1.4 PCO Salaries: Senior Technical Advisor (full time 270,000 IC Prior October 2005 March 2011 IV.1.4 PCO Salaries: Procurement & Accounting Officer (full time) 240,000 IC Prior October 2005 March 2011 IV.1.4 PCO Salaries: Administrative Assistant (full time) 150,000 IC Prior October 2005 March 2011 IV.1.4 PCO Salaries: Monitoring and Evaluation Specialist (part time) 90,000 IC Prior October 2005 March 2011 IV.2.2 Annual External Audit 60,000 CQ Post October 2005 March 2011 Note: QCBS – Quality and Cost Based Selection CQ – Selection Based on Consultant’s Qualification 2 This support will at least be provided in two contracts each costing about US$ 25K. therefore no Prior review is required. 3 This technical support is expected to come in several portions (contracts) for different proposals. One contract will be below US$ 50K, hence no Prior review is required. 4 This contract is comprised of several stand alone contracts (about 3 @ US$ 30K each) on NACOMA EMP implementation for Targeted Investments or other project activities that triggers EMP. This is why no Prior review is required. 5 This contract is comprised of about 5 different stand alone contracts on EIA studies for Targeted Investments or other project activities that may require EIA studies at about US$ 30K each. This is why no Prior review is required. Page 8 SSS – Single Source Selection IC – Individual Consultant IV. Implementing Agency Capacity Building Activities with Time Schedule 1. Capacity Building for PCO Staff with time schedule IV.2.4 Targeted Technical support to PCO on specific Project Implementation aspects e.g. contract admin & management, and the WB external procurement workshops (Placeholder). 20,000 IC Post October 2005 March 2011 Total for all Consultancy Contracts 2,524,000