Procurement 1. Procurement for the project will be carried out in accordance with the World Bank’s “Guidelines: Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants” dated January 2011 (revised July 2014); and “Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers” dated January 2011 (revised 2014); and the provisions stipulated in the Loan Agreement and the POM and GOM. The World Bank Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credit and Grants dated October 15, 2006 and revised on January 2011, would also apply. Procurement arrangements and capacity assessment 2. Considering the complexity of the project and the weak procurement and management capacity at the MoESTD, the risk rating is assessed as “high.” The procurement method and prior review thresholds applicable to the project will be based on the ECA Regional Maximum Procurement Thresholds, effective January 2, 2014 (revised February 10, 2015). Table 1. Procurement Thresholds PROCUREMENT METHOD THRESHOLDS PRIOR REVIEW THRESHOLDS ICB: =/>EUR 900,000 (Goods); =/>EUR 4.5M All (Works) NCB: EUR 265,000 =/> EUR 450,000 CQS: EUR 2,000 paras. 3.8-3.11 of the Consultant Guidelines Direct Contracting – none, in accordance with paras. =/>EUR45,000 3.7 & 3.8 of the Procurement Guidelines 3. All TORs are subject to prior review irrespective of prior/post review status. 4. A detailed Project Operational Manual (POM) and Grants Operational Manual (GOM) is being prepared. The manuals will include procurement and selection methods to be used in the project along with their step–by-step explanation as well as the standard and sample documents to be used for each method, and service standards, responsibilities and accountability of PMU and CFU staff and management for carrying out the activities. 5. Risk Mitigation: The following measures were agreed to mitigate the risks and maintain the implementing team’s capacity. Table 2. Procurement Mitigation Actions Risk Mitigation Delay in project implementation due to challenges • Retroacting financing of key consultant in setting up the CFU and PMU and in selecting positions in the CFU and PMU so that qualified consultants. selection can be launched before or immediately after negotiations. These key consultants will complete/revise the procurement plan and prepare the draft bidding documents and TORs for the initial packages. Limited procurement capacity of the CFU and lack • All TORs for consulting services are subject of knowledge of Bank’s procurement and to the Bank’s prior review. consultant guidelines may delay selection/bidding • The selection process for the 3 CFU process and contract management positions are subject to the Bank’s prior review. • Training will be provided to the procurement specialist especially in regard to the use of System Tracking of Exchanges in Procurement (STEP). • Additional procurement and FM training will be provided to the staff. • Post review of contracts. • CFU staff, especially the procurement expert, will attend procurement training organized by the Bank. • CFU will be provided with full set of the relevant, most recent Bank procurement documents, including but not limited to standard and sample bidding documents, proposal formats, evaluation report documents, etc. Unsatisfactory quality of technical designs/ToRs • All TORs are subject to the Bank’s prior may lead to delays in contract implementation and review. to contract amendments • Bank team will provide MoESTD with sample TORs as needed. • Preparation of draft technical specifications/terms of reference before project effectiveness, at least for the contracts for which the selection process is to take place in the first 12 months of the project implementation; • Technical assistance of Bank technical experts in the review of the TOR/TS and designs. Risk Mitigation The public officials/technical staff who will be • POM and GOM will detail service involved in project procurement through tender standards, responsibilities and committees may not be familiar with the applicable accountability of CFU staff, PMU staff, and procurement procedures, slowing down the technical staff management for carrying out procurement process the activities. • The order for appointment of evaluation committees will specify the timeframe by which the evaluation committee should complete evaluation and recommendation of award. Insufficient technical capacity within MoESTD to • A coordinator for each component will be coordinate and supervise activities may cause financed under the project. contract supervision delays related to • Adequate consulting services and technical implementation and poor quality of goods, works assistance, training, knowledge exchange and services. will be financed by the project to supplement the existing capacity. • Bank staff will provide intensive and close supervision. Procurement Plan 6. The Borrower, at appraisal, prepared a draft procurement plan for the first 18 months of project implementation (see Table 4), which provides the relevant activities to be procured and forms the basis for procurement methods. It does not yet include the Bank’s review requirements and thresholds as these will be determined based on the costs. The procurement plan will be further reviewed and agreed between the Borrower and the Bank during negotiations. The Procurement Plan will then be updated on a regular basis as needed, in agreement with the Bank, to reflect the actual project implementation needs. Table 4. Procurement Plan Reference Description of Activity No. Component 1 - Expanding the suply of preschool services (approximately $34M) 1a Renovation, Repurposing and Expansion of Buildings for Preschools 1b Technical documentation for model kindergardens in form factors 4 to 10 groups 1c Construction or renovation of Innovative ECEC Centers 1d Design S ervices and Author S upervision 1e Construction S upervision Services 1f Furniture and Equipment for Preschools (including toys and playgrounds) 1g Training for local architects and engineers Component 2 - Ensuring the quality of preschool Services (approximately $5M) Sub-combonent 2.1: Supporting the implementation of the preschool curriculum 2.1a TA to Evaluate & reform/harmonize the system and curriculum framework for initial educaion of ECEC teachers 2.1b Teacher training Sub-combonent 2.2: Improving pre- and in-service teacher training 2.2.a TA to improve the content & forms of teacher professional development 2.2.b Harmonization of current legislation on preschool education Sub-combonent 2.3: Improving the monitoring and evaluation of preschools to improve decision-making 2.3.a EMIS+ Module for MoLEVS A MISfor S ubsidies TA Development of in-service training program for implementation of the new curriculum and the development 2.3.b of teaching-learning materials (e.g. guidelines, manuals, etc.) based on the new curriculum 2.3.c TA assessment of the existing quality evaluation instruments and methodology and their improvement 2.3.d TA to develop strategies to expand and regulate the provision of ECEC Component 3 - Supporting young children and families (approximately $9M) Sub-combonent 3.1: Communication campaign 3.1a Preparation of commucation strategy 3.1b TV Broadcast over licensed TV stations 3.1c Radio Broadcast over licensed radio stations Sub-component 3.2: Outreach to vulnerable families 3.2a Grants to at least 30 municipalities Sub-component 3.3: S ubsidies to ensure free preschool participation among the most vulnerable children 3.3a Annual reimbursement of up to $1M Component 4: Project management, technical assistance, and monitoring and evaluation (approximately $2M) Sub-component 4.1: Project management and technical assistance 4.1a Project Director 4.1b Coordinator of Component 1 4.1c Coordinator of Component 2 4.1d Coordinator of Component 3 4.1e Grant Coordinator 4.1f Safeguard S pecialist 4.1g CFU Director 4.1h CFU Procurement S pecialist 4.1i CFU Financial Management S pecialist 4.1j Audit S ervices 4.1k PMU Office Equipment and Furniture 4.1l Operating Expenses Sub-component 4.2: Monitoring and evaluation 4.2a Monitoring & Evaluation S pecialist 4.2b Baseline S urvey 4.2.c Technical audit of various activities under the project 4.2d Technical evaluation of the first phase of the grant program 4.2e Staff Training Procurement of Goods, Works and Non-Consulting Services 7. The following methods may be used for procurement of goods, works and non-consulting services as agreed in the procurement plan: International Competitive Bidding (ICB), National Competitive Bidding (NCB), Shopping (S), and Direct Contracting (DC). 8. Procurement of Works. Civil works include new construction and rehabilitation of pre- schools. Procurement will be conducted for the most part at the municipal level using NCB as defined in the applicable Guidelines. There is no prequalification anticipated under the project. Works may be packaged into lots depending on the availability of designs, location of schools, and procurement capacity of municipalities involved. In such a case, procurement will be conducted by the CFU. At a minimum, the CFU procurement specialist will be a member of the Evaluation Committee (EC) who will ensure that bid evaluation procedures are observed and bid evaluation report prepared and signed by the EC members. 9. Procurement of Goods. Goods to be procured include furniture, equipment and toys for the schools, among others. Selection of Consultants 10. The following methods may be used for the selection of consultants: Quality and Cost-Based Selection (QCBS), Quality-Based Selection (QBS), Least-Cost Selection (LCS), Fixed Budget Selection (FBS), Selection based on Consultants Qualifications (CQS), Individual Consultant Selection (IC), and Single Source Selection (SSS). The World Bank's Standard Request for Proposals will be used. All Terms of Reference, irrespective of prior/post review status, are subject to Bank’s review and no objection. 11. A variety of consulting services are required (e.g. communication campaign, which is anticipated to be launched under QCBS). Other technical assistance activities required are: analysis of and regulatory changes to encourage expansion of preschool services including reforms, analysis and adjustment of Serbia’s ECEC system to improve its economic and organizational efficiency, improve the content and forms of teacher professional development, and harmonization of the current legislation that regulates preschool education Post-review Percentages and Frequency 12. Contracts not subject to Bank’s prior review would be subject to post review by the Bank’s procurement specialist. Post review of contracts will be carried out once per year. At a minimum, one out of five contracts will be randomly selected for post review. General Procurement Notice 13. The General Procurement Notice (GPN) for the Project will be published in the UN Development Business after loan negotiations. PROCUREMENT Serbia : Inclusive Early Childhood Education and Care PLAN General Information Country: Serbia Bank’s Approval Date of the Original Procurement Plan: 2018-09-27 2019-09-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P157117 GPN Date: Project Name: Inclusive Early Childhood Education and Care Loan / Credit No: IBRD / 86930 Executing Agency(ies): Central Fiduciary Unit WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SER-ECEC-8693YF-NCB-W- 19-40 / Reconstruction, Extension Works and Under Expanding the supply of Single Stage - One Construction Works for IBRD / 86930 Post Request for Bids Open - National 0.00 Implementati 2019-04-12 2019-04-17 2019-05-27 2019-06-19 2019-07-24 2020-08-17 preschool spaces Envelope Preschool Facilities in on Doljevac, Žitorađa and Sremska Mitrovica GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SER-ECEC-8693-YF-SSS-CS- 18-28 / DEVELOPMENT AND IMPLEMENTATION OF THE CAPACITY Strengthening the quality of UN Agencies BUILDING PROGRAMME IBRD / 86930 Prior Direct 3,865,726.44 Signed 2019-02-06 2022-12-30 preschool services (Direct) FOR PRE-SCHOOL EDUCATION CURRICULUM IMPLEMENTATION IN SERBIA SER-ECEC-8693YF-QCBS- Supporting young children Quality And Cost- Open - CS-19-36 / Public Awareness IBRD / 86930 Prior 2,310,405.82 Signed 2019-02-01 2019-03-01 2019-04-26 2019-05-31 2019-07-12 2019-08-30 2019-10-18 2022-09-02 and families Based Selection International Campaign Page 1 SER-ECEC-8693YF-LCS-CS- 19-38 / AUDIT OF THE ECEC PROJECT FOR THE YEARS 2018 - FIRST PERIOD, 2019-SECOND Project management, Least Cost PERIOD, 2020-THIRD IBRD / 86930 technical assistance, and Post Open - National 65,247.07 Signed 2019-02-19 2019-02-26 2019-04-11 2019-05-09 2019-06-08 2019-07-13 2019-08-17 2022-12-16 Selection PERIOD, 2021-FORTH monitoring and evaluation PERIOD AND 2022-FIFTH PERIOD ENDED ON THE LAST DAY OF THE YEAR FOR THE SAID PERIOD SER-ECEC-8693YF-CQ-CS- 19-39 / IMPROVING THE EVALUATION SYSTEM OF PRESCHOOL EDUCATION Consultant IN SERBIA AND Strengthening the quality of IBRD / 86930 Post Qualification Open - National 101,919.79 Signed 2019-03-13 2019-04-03 2019-05-17 2019-06-16 2019-07-21 2020-01-17 MONITORING THE preschool services Selection PROJECT DEVELOPMENT OBJECTIVE IN THE AREA OF PRESCHOOL EDUCATION QUALITY INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SER-ECEC-8693YF-IC-CS-17- Individual Expanding the supply of 03 / Central Fiduciary Unit IBRD / 86930 Prior Consultant Open 182,834.47 Signed preschool spaces (CFU) Procurement Specialist Selection SER-ECEC-8693YF-IC-CS-17- Individual 02 / Central Fiduciary Unit Expanding the supply of IBRD / 86930 Prior Consultant Open 182,834.47 Signed (CFU) Financial Management preschool spaces Selection Specialist Individual SER-ECEC-8693YF-IC-CS-17- Expanding the supply of IBRD / 86930 Prior Consultant Open 241,178.95 Signed 01 / CFU Director preschool spaces Selection Individual SER-ECEC-8693YF-IC-CS-17- Expanding the supply of IBRD / 86930 Prior Consultant Open 201,537.95 Signed 04 / PMU Director preschool spaces Selection SER-ECEC-8693YF-IC-CS-18- Project management, Individual 14 / CENTRAL FIDUCIARY IBRD / 86930 technical assistance, and Prior Consultant Open 239,330.32 Signed 2018-10-03 2018-11-21 2018-12-12 2019-01-16 2019-07-15 UNIT (CFU) DIRECTOR monitoring and evaluation Selection SER-ECEC-8693YF-IC-CS-18- Project management, Individual 16 / Project Coordinator for IBRD / 86930 technical assistance, and Post Consultant Open 145,586.73 Signed 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 Component 1 monitoring and evaluation Selection SER-ECEC-8693-YF-SSS-CS- Project management, Individual 18-17 / Junior Engineer for IBRD / 86930 technical assistance, and Post Consultant Direct 78,678.00 Signed 2018-11-30 2018-12-10 2018-12-31 2019-02-04 2019-08-03 Component 1 monitoring and evaluation Selection Project management, Individual SER-ECEC-8693-YF-IC-CS- IBRD / 86930 technical assistance, and Post Consultant Open 94,559.87 Signed 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 18-18 / Project Architect monitoring and evaluation Selection SER-ECEC-8693-YF-IC-CS- 18-19 / Engineer responsible Project management, Individual for Bidding Procedures, IBRD / 86930 technical assistance, and Post Consultant Open 101,026.54 Signed 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 Monitoring Contracts and monitoring and evaluation Selection Construction Works Page 2 SER-ECEC-8693-YF-IC-CS- Project management, Individual 18-20 / Structural Engineer IBRD / 86930 technical assistance, and Post Consultant Open 27,297.60 Signed 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 part time monitoring and evaluation Selection SER-ECEC-8693-YF-IC-CS- Project management, Individual 18-21 / Mechanical Engineer IBRD / 86930 technical assistance, and Post Consultant Open 27,297.60 Signed 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 part time monitoring and evaluation Selection SER-ECEC-8693-YF-IC-CS- Project management, Individual 18-23 / Urban Planning IBRD / 86930 technical assistance, and Post Consultant Open 27,280.00 Signed 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 Engineer part time monitoring and evaluation Selection SER-ECEC-8693-YF-IC-CS- Project management, Individual 18-24 / Legal Expert for IBRD / 86930 technical assistance, and Post Consultant Open 22,299.42 Signed 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 Component 1 part time monitoring and evaluation Selection SER-ECEC-8693-YF-IC-CS- Project management, Individual 18-25 / Component 1 IBRD / 86930 technical assistance, and Post Consultant Open 20,375.10 Signed 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 Economist part-time monitoring and evaluation Selection SER-ECEC-8693-YF-IC-CS- Project management, Individual 18-27 / Project Coordinator IBRD / 86930 technical assistance, and Post Consultant Open 92,976.22 Signed 2018-12-10 2019-02-13 2019-03-08 2019-04-16 2022-12-30 for Component Three monitoring and evaluation Selection Project management, Individual SER-ECEC-8693-YF-IC-CS- IBRD / 86930 technical assistance, and Post Consultant Open 88,931.80 Signed 2018-12-07 2019-02-10 2019-03-05 2019-04-13 2022-12-27 17-07 / Project Assistant monitoring and evaluation Selection Project management, Individual SER-ECEC-8693-YF-IC-CS- IBRD / 86930 technical assistance, and Post Consultant Open 248,255.01 Signed 2018-12-07 2019-02-10 2019-03-05 2019-04-13 2022-12-27 18-10 / Grant Coordinator monitoring and evaluation Selection SER-ECEC-8693-YF-IC-CS- Project management, Individual 18-12 / Project Coordinator IBRD / 86930 technical assistance, and Post Consultant Open 106,204.91 Signed 2018-12-07 2019-02-10 2019-03-05 2019-04-13 2022-12-27 for Component Two monitoring and evaluation Selection Project management, Individual SER-ECEC-8693-YF-IC-CS- IBRD / 86930 technical assistance, and Post Consultant Open 79,545.15 Signed 2018-12-11 2019-02-22 2019-03-22 2019-05-10 2019-11-06 18-29 / LEGAL SPECIALIST monitoring and evaluation Selection SER-ECECI-8693YF-IC-CS- 19-30 / Development and Individual Maintenance of the Preschool Strengthening the quality of IBRD / 86930 Post Consultant Open 59,927.55 Signed 2019-01-28 2019-04-08 2019-05-06 2019-06-17 2022-12-30 Education and Monitoring preschool services Selection Information System Consultant SER-ECEC-8693YF-IC-CS-19- 32 / Component Two Individual Consultant for Devising Strengthening the quality of IBRD / 86930 Post Consultant Open 2,126.50 Signed 2019-01-28 2019-04-29 2019-06-03 2019-07-22 2019-12-23 Research Methodology of preschool services Selection Preschool Institutions Self- Evaluation Practices SER-ECEC-8693YF-IC-CS-19- 33 / Component Two Individual Consultant for Conducting Strengthening the quality of IBRD / 86930 Post Consultant Open 1,603.48 Signed 2019-01-28 2019-04-10 2019-05-08 2019-06-12 2019-11-12 Research of Preschool preschool services Selection Institutions Self-Evaluation Practices SER-ECEC-8693YF-IC-CS-19- Individual 35 / Preschool Education Strengthening the quality of IBRD / 86930 Post Consultant Open 66,516.12 Signed 2019-01-28 2019-05-01 2019-05-29 2019-07-12 2022-12-30 Associate for Component preschool services Selection Two Page 3 SER-ECEC-8693YF-SSS-CS- 19-31 / Education Specialist for Designing and Strengthening the quality of IBRD / 86930 Post Direct Selection Direct 4,517.68 Signed 2019-01-28 2019-02-13 2019-05-10 2020-05-10 Implementing Specific preschool services Training Program for External Evaluators SER-ECEC-8693YF-SSS-CS- 19-34 / Component Two Education Specialist for Strengthening the quality of IBRD / 86930 Post Direct Selection Direct 6,023.57 Signed 2019-01-28 2019-02-27 2019-06-07 2019-11-01 Preparing a Draft Rule Book preschool services on Keeping Records of Educational Activities Project management, Individual SER-ECEC-8693-YF-IC-CS- IBRD / 86930 technical assistance, and Post Consultant Open 0.00 Canceled 2019-02-01 2019-04-12 2019-05-10 2019-06-28 2022-12-30 19-37 / Electrical Engineer monitoring and evaluation Selection SER-ECEC-8693YF-IC-CS-19- Project management, Individual 41 / Environmental IBRD / 86930 technical assistance, and Post Consultant Open 0.00 Canceled 2019-04-18 2019-05-28 2019-06-03 2019-06-09 2022-12-25 Specialist (part -time) monitoring and evaluation Selection Project management, Individual SER-ECEC-8693YF-IC-CS-19- IBRD / 86930 technical assistance, and Post Consultant Open 52,519.46 Terminated 2019-05-17 2019-07-15 2019-08-01 2019-08-21 2022-12-30 43 / Grant Assistant monitoring and evaluation Selection SER-ECEC-8693YF-SSS-CS- Project management, Individual 19-42 / Consultant for the IBRD / 86930 technical assistance, and Post Consultant Direct 3,417.45 Signed 2019-05-15 2019-05-20 2019-05-23 2019-06-07 2019-09-05 preparation of the furniture monitoring and evaluation Selection procurement specification SER-ECEC-8693YF-IC-CS-19- Project management, Individual Under 44 / Environmental IBRD / 86930 technical assistance, and Post Consultant Open 0.00 2019-09-12 2019-10-13 2019-10-15 2019-10-20 2022-12-30 Implementation Specialist (part-time) monitoring and evaluation Selection Project management, Individual SER-ECEC-8693YF-IC-CS-19- Pending IBRD / 86930 technical assistance, and Post Consultant Open 0.00 2019-09-23 2019-10-18 2019-10-25 2019-11-04 2022-12-30 45 / Grant Assistent Implementation monitoring and evaluation Selection Page 4