PROCUREMENT PLAN – PROJECT PREPARATION FACILITY Project information: Lao PDR Civil Registration and Vital Statistics Project (P167601) Project Implementation agency: Ministry of Home Affairs (MOHA) Date of the Procurement Plan: January 14, 2019 Period covered by this Procurement Plan: January 2019 – December 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in with the national regulations including the Procurement Decree #03, dated January 9, 2004 and Implementation Rule and Regulations (IRR) #0063 issued by the Ministry of Finance (MOF) on March 12, 2004 and #0861/MOF, dated May 5, 2009 (amended version), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 2. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 3. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. 1 Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Other Relevant Procurement Information – none Method and Prior Review Thresholds: Lao Open (USD) Prior International National RFQ Comments Review (Shopping) Threshold (USD mil) Goods, IT and 600,000 & Below Below Recommended to 1.0 non- above 600,000 100,000 advertise for consulting >USD 50,000 services Consulting 200,000 & Below N/A 0.3 Firm above 200,000 Individual 0.2 consultant 2 PROCUREMENT Lao People's Democratic Republic : Lao People’s Democratic Republic Civil Registration and Vital Statistics Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-01-14 2020-02-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167601 GPN Date: 2019-09-09 Project Name: Lao People’s Democratic Republic Civil Registration and Vital Statistics Project Loan / Credit No: / , IDA / V2500 Executing Agency(ies): Ministry of Home Affairs, Department of Citizen Management WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C3-W001 / Renovation of Pending Component 3: Project Request for Single Stage - One National Programme IDA / V2500 Post Limited 10,000.00 0.00 Implementati 2019-12-06 2020-01-31 2020-07-29 Management Quotations Envelope Coordinator Office (NPCO) on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C3/G044 / 2 vehicles one Component 3: Project Request for Single Stage - One SUV and one double cap / Post Open - National 70,000.00 0.00 Canceled 2019-05-22 2019-07-17 2020-01-13 Management Quotations Envelope pick-up Component 3: Project Request for Single Stage - One C3/G09 / Refrigerator / Post Limited 1,000.00 0.00 Canceled 2019-01-26 2019-03-23 2019-09-19 Management Quotations Envelope Pending C3/G04 / Office Furniture Component 3: Project Request for Single Stage - One / Post Limited 15,000.00 0.00 Implementati 2019-05-22 2019-07-17 2020-01-13 (for office and training room) Management Quotations Envelope on C3/G01 / Partitioning and Component 3: Project Request for Single Stage - One IDA / V2500 Post Limited 15,000.00 0.00 Canceled 2019-05-22 2019-07-17 2020-01-13 painting of office Management Quotations Envelope C3/G03 / ICT Equipment (2 desktop, 12 laptop computers, 4G wireless dongle or equivalent for use Component 3: Project Request for Single Stage - One IDA / V2500 Post Limited 45,000.00 43,072.88 Completed 2019-01-26 2019-03-23 2019-09-19 with the Field Systems, Two Management Quotations Envelope multi-function laser printers (scan, print, and copy)), 2 LCD monitors Pending C3/G013 / Accounting Component 3: Project Request for Single Stage - One IDA / V2500 Post Limited 25,000.00 0.00 Implementati 2019-01-26 2019-03-23 2019-09-19 Software Management Quotations Envelope on Component 1: Strengthening Pending C1-G-007 / Printing Request for Single Stage - One IDA / V2500 the Provision and Use of Post Open - National 100,000.00 0.00 Implementati 2020-03-22 2020-05-17 2020-11-13 Registration books Quotations Envelope Civil Registration Services on Component 1: Strengthening Pending C1-G-008 / Printer ink Request for Single Stage - One IDA / V2500 the Provision and Use of Post Open - National 50,000.00 0.00 Implementati 2020-03-22 2020-05-17 2020-11-13 cartridges Quotations Envelope Civil Registration Services on Page 1 Component 1: Strengthening Pending C1-G-006 / Secure paper Request for Single Stage - One IDA / V2500 the Provision and Use of Post Open - National 100,000.00 0.00 Implementati 2020-02-04 2020-03-31 2020-09-27 for official certificates Quotations Envelope Civil Registration Services on Pending C3-G-006 / Motorcycles for Component 3: Project Single Stage - One IDA / V2500 Post Request for Bids Open - National 592,000.00 0.00 Implementati 2020-02-02 2020-02-07 2020-03-20 2020-04-19 2020-05-24 2020-11-20 DoHA Management Envelope on Pending Component 3: Project Single Stage - One C3-G-007 / Project Vehicles IDA / V2500 Post Request for Bids Open - National 308,000.00 0.00 Implementati 2020-03-01 2020-03-06 2020-04-17 2020-05-17 2020-06-21 2020-12-18 Management Envelope on Component 1: Strengthening Pending C1-G-003 / Generators for Single Stage - One IDA / V2500 the Provision and Use of Post Request for Bids Open - National 200,000.00 0.00 Implementati 2020-03-01 2020-03-06 2020-04-17 2020-05-17 2020-06-21 2020-12-18 PoHA & DoHA Envelope Civil Registration Services on C1-G-009 / Civil Component 1: Strengthening Pending Management information Open - Single Stage - One IDA / V2500 the Provision and Use of Prior Request for Bids 5,000,000.00 0.00 Implementati 2020-03-15 2020-03-20 2020-05-01 2020-05-31 2020-07-05 2021-01-01 system (IS) software International Envelope Civil Registration Services on implementation C1-G-002 / IT Equipment Component 1: Strengthening Pending Open - Single Stage - One for PoHA & DoHA IDA / V2500 the Provision and Use of Post Request for Bids 2,865,000.00 0.00 Implementati 2020-02-25 2020-03-01 2020-04-12 2020-05-12 2020-06-16 2020-12-13 International Envelope (User Device) Civil Registration Services on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2-G-001 / Firm to conduct Pending Component 2: Monitoring Request for Single Stage - One baseline household survey - IDA / V2500 Post Open - National 100,000.00 0.00 Implementati 2020-03-01 2020-04-26 2020-10-23 and Impact Evaluation Quotations Envelope data collection on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C1/C002 / Frim for Consultant translation of CMIS software Component 3: Project Under / Post Qualification Open - National 35,000.00 0.00 2019-05-17 2019-06-07 2019-07-21 2019-08-20 2019-09-24 2020-03-22 documentation into Lao Management Implementation Selection language C1/C004 / Social and Component 3: Project Quality And Cost- Open - Behavior Change / Prior 920,000.00 0.00 Canceled 2019-05-17 2019-06-07 2019-07-21 2019-08-18 2019-09-17 2019-10-22 2019-11-26 2020-11-25 Management Based Selection International Communication Firm C1/C003 / CMIS Consultant Component 3: Project Open - Implementation Advisory / Post Qualification 260,000.00 0.00 Canceled 2019-05-17 2019-06-07 2019-07-21 2019-08-20 2019-09-24 2020-03-22 Management International Firm Selection Consultant C3-C-008 / External Project Component 3: Project Pending IDA / V2500 Post Qualification Open - National 75,000.00 0.00 2020-01-20 2020-02-10 2020-03-25 2020-04-24 2020-05-29 2020-11-25 Audit Management Implementation Selection INDIVIDUAL CONSULTANTS Page 2 Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual C3/C001 / National Project Component 3: Project IDA / V2500 Post Consultant Open 132,000.00 15,000.00 Signed 2019-05-17 2019-07-05 2019-07-26 2019-08-30 2020-02-26 advisor Management Selection Individual C3/C003 / National Component 3: Project IDA / V2500 Post Consultant Open 99,000.00 9,600.00 Signed 2019-05-17 2019-07-05 2019-07-26 2019-08-30 2020-02-26 procurement officer Management Selection Individual C3/C005 / Financial Component 3: Project IDA / V2500 Post Consultant Open 99,000.00 10,800.00 Signed 2019-05-17 2019-07-05 2019-07-26 2019-08-30 2020-02-26 Management Officer Management Selection C3/C006 / Citizen Individual Component 3: Project Engagement/Communications / Post Consultant Open 66,000.00 0.00 Canceled 2019-05-14 2019-07-02 2019-07-23 2019-08-27 2020-02-23 Management Officer Selection Individual Component 3: Project C3/C008 / SBCC Officer / Post Consultant Open 66,000.00 0.00 Canceled 2019-05-17 2019-07-05 2019-07-26 2019-08-30 2020-02-26 Management Selection Individual C3/C002 / Project Component 3: Project IDA / V2500 Post Consultant Open 130,000.00 12,500.00 Signed 2019-05-17 2019-07-05 2019-07-26 2019-08-30 2020-02-26 Coordinator Management Selection C1/C001 / CMIS software Component 3: Project Test System Configuration & IDA / V2500 Post Direct Selection Direct 58,000.00 57,575.00 Signed 2019-05-17 2019-05-27 2019-07-31 2020-01-27 Management Deployment C3/C009 / short-term Component 1: Strengthening Individual Under Enterprise Architect IDA / V2500 the Provision and Use of Post Consultant Open 4,000.00 0.00 2019-07-01 2019-08-19 2019-09-09 2019-10-14 2020-04-11 Implementation consultant Civil Registration Services Selection C3/C010 / short-term Component 1: Strengthening Individual software public IDA / V2500 the Provision and Use of Post Consultant Open 4,000.00 0.00 Canceled 2019-07-01 2019-08-19 2019-09-09 2019-10-14 2020-04-11 administration expert Civil Registration Services Selection C3/C011 / International Component 1: Strengthening Individual Advisor Social and behavior Under IDA / V2500 the Provision and Use of Post Consultant Open 96,000.00 0.00 2019-09-16 2019-11-04 2019-11-25 2019-12-30 2020-06-27 change communication Implementation Civil Registration Services Selection (SBCC) for civil registration C3/C012 / National Project Individual Component 2: Monitoring Under Statistician/Monitoring and IDA / V2500 Post Consultant Open 120,000.00 0.00 2019-09-16 2019-11-04 2019-11-25 2019-12-30 2020-06-27 and Impact Evaluation Implementation Evaluation Officer Selection Individual C3/C013 / National Project Component 3: Project IDA / V2500 Post Consultant Open 90,000.00 3,850.00 Signed 2019-09-16 2019-11-04 2019-11-25 2019-12-30 2020-06-27 Operations Officer Management Selection Component 1: Strengthening Individual C1-IC-014 / National IT Under IDA / V2500 the Provision and Use of Post Consultant Open 120,000.00 0.00 2019-11-04 2019-12-23 2020-01-13 2020-02-17 2020-08-15 Advisor Implementation Civil Registration Services Selection Component 1: Strengthening C1-SSS-001 / Software Under IDA / V2500 the Provision and Use of Prior Direct Selection Direct 1,100,000.00 0.00 2019-11-04 2019-11-14 2020-01-18 2020-07-16 vendor consulting services Implementation Civil Registration Services Page 3 Individual C3-C-016 / CMIS Training Component 3: Project Under IDA / V2500 Post Consultant Open 100,000.00 0.00 2019-12-20 2020-02-07 2020-02-28 2020-04-03 2020-09-30 Specialist Management Implementation Selection C3/C004 / Short-term Component 3: Project International Procurement IDA / V2500 Post Direct Selection Direct 30,000.00 25,430.00 Signed 2019-12-25 2020-01-04 2020-03-09 2020-09-05 Management Specialist for CMIS C3-C-015 / short-term Individual Component 3: Project Pending International Enterprise IDA / V2500 Post Consultant Open 60,000.00 0.00 2020-02-14 2020-04-03 2020-04-24 2020-05-29 2020-11-25 Management Implementation Architect consultant Selection Page 4