80801 Lao PDR Rural Electrification Phase II Project (REP II) of the Rural Electrification APL Program Procurement Plan Revised as of June 28, 2012 GOODS AND CIVIL WORKS Bid Opening Date Supplier/ Contractor Ref. Domestic Procurement P- IDA Plan: Contract value No./Contract Contract (Description) Preference Comments Method Q Review Revise: Signing date no. (yes/no) Actual: A.1 Grid-extension Component (EdL) Hanaka Group Joint Plan: May 2010 Stock Company, IDA 10%( $714,579)+IFC 90% ($6,431,216) Revised: Aug 26, Vietnam 1.BER Oct. 26, 2011 REP II-1 Overhead Conductors 2011 US$ 7,145,796.20, CIP ICB No Yes Prior 2. Bank NOL BER Nov. 14, 2011 (ACSR, AAC, etc) Actual: Aug 26, 2011 Plan: Sign Dec.13, 3. Contractor: CIP US$5,954,830.22 +20% 2011 = US$ 7,145,796.20 Signed: Dec. 2011 Plan: June 2010 IDA 10% ($641,894)+ IFC 90% ($5,777,046) Hunan Machinery & 1.BER Oct. 26, 2011 Distribution Transformer Revised: Aug 11, Equipment Imp. & REP II-2 Distribution Transformer 2011 Exp. Corp. P.R. China 2. Bank NOL BER Nov. 14, 2011 ICB No Yes Prior fitting material and Actual: Aug 11, US$ 6,418,940.70 3. US$5,349, 117.25 +20% = Distribution line materials 2011 US$6,418,940.70 Signed Nov. 25, 2011 Plan: June 2010 All IDA (Payment made from remaining Revised: Aug 11, balance of REP I) Tang Chareon Co., 2011 1.BER Sept. 23, 2011 REP II-3 Concrete Poles Ltd, Lao PDR ICB No Yes Prior Actual: Aug 11, 2. Bank NOL BER Oct. 6, 2011 Concrete Cross Arms US$9,856,565.32 2011 3. US$ 8,570,926.16 + 15% = Signed Oct. 24, 2011 US$9,856,565.32 Plan: June 2010 Zhejiang Jinbang Revised: Aug 26, Electric Instrument Co., Ltd., China All IDA 2011 REP II-4 Watt Hour Meters/Meter US$ 413,407.80 1.BER Sept.23/2011 ICB No Yes Prior Actual: Aug 26, Boxes 2. Bank NOL BER Dec.2/2011 2011 Plan: Sign Dec.16, 2011 3. CIP US$ 344,506.50 + 20% = US$ Signed: Dec 16, 2012 413,407.80 All IDA Plan: June 2010 1.BER Nov.14/2011 Computer and Office Revised: Aug 26, REP II-5 ICB No Yes Prior 2. Bank suggested to re-bid and re- equipment 2011; Actual: Aug 26, 2011 packaging Computer and Office All IDA REP II-5 – lot 1 equipment for Bolikhamxay NCB No Yes Prior Plan :August 2012 and Khammouane branches Rebid from REP II-5 above Computer and Office All IDA REP II-5 –lot 2 NCB No Yes Prior Plan -August 2012 equipment for Savannakhet, Rebid from REP II-5 above Champassak, Salavanh, Sekong and Attapeu branches ECI Lao PDR EdL + $M 2.8 IFC for the survey and design REP II US$ 10,286,297 EdL signed contract with ECI already and Construction and Installation - - - - Plan: Sep 2010 Signed: May. 18/2010 work is commencing. Cost: US$ 10,286,297 Information for Outreach to REP II - - - - Plan: August 2011 EdL village Clearance of Unexplored Already signed EdL REP II - - - - (UXO) Commence the service after survey by ECI Bid Opening Date Supplier/ Contractor Ref. Domestic Procurement P- IDA Plan: Contract value No./Contract Contract (Description) Preference Comments Method Q Review Revise: Signing date no. (yes/no) Actual: A.2 Loss Reduction Component (EdL) Plan: July 2010; IDA 01 LV Capacitor Bank ICB No Yes Prior Actual : March 12, 2012 1.BER June 8, 2012 Hunan Machinery & Plan: July 2010; Equipment Imp. & Exp. Corp. P.R. China IDA 02 LV Watt-hour Meters ICB Yes Prior Actual: March 12, 2012 $ 333,475 For replacement under loss reduction Signed: June 29,2012 Plan: July 2010; Portable watt hour meter Revised: August IDA 03 testers 3 phase (14 sets) and ICB Yes Prior 2012 watt hour test bench (1 set) Actual : Plan: July 2010; Revised: August Watt hours meter test bench IDA 04 ICB Yes Prior 2012 (3 sets) Actual : A.3 IT System and Financial Management (EdL) EDL (or IDA if financing agreement is VPN internet network + 17 amended) 01 ICB Yes Prior Actual: May 2012 servers 1.BER under preparation A.4 Safeguards Capacity Building (EdL) A.5 Demand-side management and Energy Efficiency (EdL) Office equipment: $ 16,000 Signed October o5, AusAID Office and IT equipment for 2011 (desks, chairs, computers, printers, etc. for 15 01 Shopping No No Post Sept 21, 2011 ECs and DSM/EE Staff Phonesavanh Furniture staff) IT Equipment: $ 29,516 Signed Oct 05, 2011 L7 Computer Co., Ltd. Contingency (office facilities, GEF 02 energy audit equipment and Shopping No Post (miscellaneous items for office management tools, software) and maintenance) 400,000 15 watt CFLs for EE GEF Actual: May 10, 03 Lighting Program in ICB Yes Prior 2012 1. BER June 25, 2012 Residential Sector IDA ($220,000) + GEF ($130,000) (i)14,000 T5 Fluorescent Lamp 28W + Supply and Installation of EE electronic ballast, (ii) 1,000 T5 Fluorescent lighting and ACs Ballast for Lamp 14W + electronic ballast, (iii) 100 high 50 Public Buildings Retrofits Actual :May 10, efficiency ACs, (iv) miscellaneous (luminaries, 04 ICB Yes Prior pull-cord switches, monitoring meters, energy (Supply and Installation of 2012 Energy Measures) sub-meters, etc.) 1. BER June 20, 2012 4-Wheel Drive Pick Up Plan April 20 2012 IDA 05 Trucks (2 units for 24 NCB No Prior Actual: April 20, months) 1. BER : June 20, 2012 2012 B.1 Off-grid Investment Component (MEM) Beijing Dynamic Power Co., Ltd, China AusAID $2 million under REP I + $1.3 M 01 SHS units ICB No Yes Prior June 2010 under IDA REP II $ 3,365,805.79 Nov. 21, 2011 IDA $0.3 million + AusAID $0.28 million Pilot micro hydro PPP in Actual: Aug 22, under REP I 02 PPP No Prior Houaphan Province 2011 Re-bid by the end of June 2012 (no responsive bidder) B.3 Alternative RE Delivery Model (MEM) Design, supply and Plan: Sept 2011 01 Installation of Biogas / Yes Prior GEF 0.510; several contracts Biomass Pilot Project B.5 Organizational Strengthening of MEM’s IREP , multiple contracts 01 NCB/ They will procure this after moving to the new Computer, office equipment No No Post July 2010 Shopping offices (Payment from REP 1 GEF) Two 4-wheel drive pickup One vehicle for the PMU and one for REFS 02 NCB No Prior trucks Preparing the BD CONSULTANT SERVICES Consultant Selection IDA Proposal Ref. No. Contract (Description) Cost Estimate ($m) Contract value Comments Method Review Opening Date Signing date A.1 Grid – Extension Component (EdL) REP II Plan: Aug 2010 Supervision of implementation - - NORAD 1/SPN Revised: Technical standards NORAD CONSULTANT SERVICES Consultant Selection IDA Proposal Ref. No. Contract (Description) Cost Estimate ($m) Contract value Comments Method Review Opening Date Signing date (Revising TOR) A.2 Loss Reduction Component (EdL) Technical assistance and Plan: July 2010 Mercados EMI GEF 02 capacity building for none QCBS - Revised: May $ ??? technical loss reduction 2012? Signed: XX A3. IT System Component (EdL) NORAD June 2010 01 IT Consultants - - Evaluation Report under preparation A.4 Safeguard Capacity Building (EdL) Plan: June 2010 Environmental and Social Revised: NORAD 01 Safeguard Capacity Building QCBS Prior February 2012 Actual: May, 21 1. TER : June 14, 2012 2012 A.5 Demand-side Management and Energy Efficiency (EdL) IIEC. Extension of contract from January 1, 2012 to May 31, 2012, US$27,690. The total amount of the NORAD 00 IIEC: extension of contract SSS prior - original contract dated June Signed: December 29,2011 22, 2011 would become an amount not exceeding US$ 90,830. Signed: October 03, 2011 GEF=$119,000, AUSAID=$49,000 Plan: June 2011 October 2011 to September 2013 (24 months) 01 10 Energy Coordinators IC Actual: April 2012 Salary was adjusted from the recruitment in Phase 1 to reflect depreciation of US$ to LAK (about 20%) Capacity building of DSM/EE staff and ECs, M&E of Public Sector and Residential EE February 2012 NORAD 02 QCBS - Program, Advisory services for Actual awareness and behavioral changes program Residential EE Lighting Program Administration CQS NORAD 03 Actual: (distribution, management and TOR under preparation marketing & promotion) TA for Awareness and Behavioral Program (including Actual: April 04 CQS NORAD Design and Production 2012 Marketing Tools and Materials) Awareness Surveys for Key NORAD Performance Indicators and December 2011 The surveys to measure % awareness of EE will be conducted 05 Results Framework and CQS Actual: April at the beginning and at the end of Phase 2 implementation. To Monitoring (Pre and Post Phase 2012? be commenced before implementation of public sector and II Implementation) residential EE program. CONSULTANT SERVICES Consultant Selection IDA Proposal Ref. No. Contract (Description) Cost Estimate ($m) Contract value Comments Method Review Opening Date Signing date B. 1 Off-grid Investment Component (MEM) B.2 Institutional Strengthening Consulting service for Plan: June 2010; Envir Tech JV 01 management of off-grid program QCBS Prior Revised: January $ 1,081,539 NORAD 0.70 (VOPS) 2012? Signed: January X, 2012 B.3 Alternative RE Technologies and Delivery Arrangement (MEM) ERDI Chiang Mai Plan: Dec 2011 University TA for supervision of biogas 02 - Prior Actual: $ 82,222 GEF 0.10 + NORAD 0.10 study and implememtation December 2011? Signed: January 5, 2012 Plan: June 2011 GEF 0.189 03 Renewable Energy Experts IC Prior Revised: July 2012 B.4 RE Master Plan and Database Component (MEM) Plan: June 2010; Lao Consulting Group Maintenance of RE database and NORAD 0.10 01 SSS - Revised: March $ 106,005 update RE Master Plan 2012 Signed: B.5 Organizational Strengthening of MEM’s DOE Consulting services for Plan: June 2010; 01 IC NORAD; several individual contracts operation of REFS and PMU Revised: Contract signed on 12/13/10 NORAD Mr. Phayvanh Vongsaly, FM 02 SSS Prior $ Bank NOL provided 5/5/10 Specialist Contract period covers 12/16/10 – 6/30/14 Contract signed on 12/13/10 NORAD Ms. Odalone Kommameuang, 03 SSS Prior $ Bank NOL provided 5/5/10; Project Secretary & Cashier Contract period covers 12/16/10 – 6/30/14 Price Waterhouse Coopers NORAD 04 Financial Audit CQS Prior $32,480.8 NOL to award on October 7, 2011 Contract signed on 09/16/11 IDA 05 Financial Audit for REF Prior Covered by the general auditing (row above) IDA Prior Review Thresholds Expenditure Category Contract Value Threshold Procurement Method Contracts Subject to Prior Review (US$’000) (US$’000) >=100 ICB >=100 Goods <100 NCB <30 Shopping Consultant services >=100 QCBS, QBS >=100 for firms <100 CQS All SSS NA IC >=50 for individuals, and all sole source selection Note: ICB: International Competitive Bidding NCB: National Competitive Bidding QCBS: Quality and Cost Based Selection QBS: Quality Based Selection CQS: Selection Based on Consultant’s Qualifications IC: Individual Consultants SSS: Single Source Selection