THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – August 2019 Sustainable Procurement, Environmental and Social Standards Enhancement Project (SPESSE) (P169405) ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) WORKING DRA FT August 2019 1|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – August 2019 Sustainable Procurement, Environmental and Social Standards Enhancement Project ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Federal Government of Nigeria through its relevant participating ministries/agencies/units (i.e. (National University Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development) is planning to implement the Sustainable Procurement, Environmental and Social Standards Enhancement Project (SPESSE). The project includes four implementing entity (i.e. (National University Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development). The International Bank for Reconstruction and Development (World Bank or Bank) has agreed to provide financing for the Project. 2. The Federal Government of Nigeria through National University Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development will implement material measures and actions so that the Project is implemented in accordance with the World Bank Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out a summary of the material measures and actions. 3. Where the ESCP refers to specific plans or other documents, whether they have already been prepared or are to be developed, the ESCP requires compliance with all provisions of such plans or other documents. In particular, the ESCP requires compliance with the provisions set out in the Environmental and Social Management Framework, Environmental and Social Management Plans (ESMPs), Stakeholder Engagement Plan , GBV Action Plan and Labor Management Procedure that will be developed for the Project. 4. The table below summarizes the material measures and actions that are required as well as the timing of the WORKING DRA FT material measures and actions. The Federal Government of Nigeria through National University Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development are responsible for compliance with all requirements of the ESCP. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the World Bank by the Federal Government of Nigeria and the implementing entities (National University Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development ) as required by the ESCP and the conditions of the relevant legal agreements. The World Bank will monitor and assess progress and completion of the measures and actions throughout Project implementation. 6. As agreed by the World Bank, the Federal Government of Nigeria and the implementing entities (National University Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development), this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Federal Government of Nigeria and the implementing entities (National University Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development) will agree to the changes with the World Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the World Bank, the Federal Government of Nigeria and the implementing entities (National University Commission, Bureau of Public Procurement, Ministry of 2|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – August 2019 Environment and Federal Ministry of Women Affairs & Social Development ) as applicable. The Federal Government of Nigeria and the implementing entities (National University Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development ) will promptly disclose the updated ESCP. Depending on the Project, the ESCP may also specify the funding necessary for completion of a measure or action. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Federal Government of Nigeria shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include environmental, health and safety impacts. WORKING DRA FT 3|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): August 2019 Sustainable Procurement, Environmental and Social Standards Enhancement Project ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN – August 2019 Summary of the Material Measures and Actions to Mitigate the Responsibility / Authority & Timeframe Date of Completion Project’s Potential Environmental and Social Risks and Impacts Resources/ Funding Committed ESCP Monitoring and Reporting 0.1 REGULAR REPORTING: Prepare and submit regular Throughout the Project life monitoring reports on the implementation of the ESCP. Each Six (6) months National University Commission time. Reports will present the state of compliance with the throughout project (NUC) actions set out in the ESCP and, particularly, in relation implementation to the preparation and implementation of the Starting 25, July 2020 Funding from the Project budget environmental and social management tools and actions referenced in Section 1.4 below. 0.2 Conduct regular meetings with stakeholders At least one month after Throughout the Project life Project Coordinators/ the report availability (first time. Environmental and/or Social meeting: 07/2020) Safeguards Officer (s 0.3 INCIDENTS AND ACCIDENTS NOTIFICATION: Promptly Promptly and no later than Project Coordinators/ notify any incident or accident related to or having an 48 hours after taking Environmental and/or Social Throughout the Project life WORKING DRA FT impact on the Project which has, or is likely to have, a notice of the incident or Safeguards Officer(s) time. significant adverse effect on the environment, the accident. Report to the affected communities, the public or workers including Task Team Leader of the without limitation any allegations of gender-based World Bank violence, Project-related occupational accidents or fatalities, or labor unrest. Provide sufficient detail Funding from the Project budget regarding the incident or accident, indicating immediate measures taken to address it, and include information provided by any contractor and supervising entity, as appropriate. SUMMARY ASSESSMENT 4|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): August 2019 ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: Establish and maintain 07/2020 Project Coordinators The E&S Specialists will be throughout project implementation an organizational at post until project structure with qualified staff to support management of completion E&S risks in sufficient numbers including at least one Funding from the Project budget Environmental Specialist, one Social Specialist in the Project Implementation Agency (PIU). Maintain the organizational structure as necessary throughout Project implementation period. 1.2 MANAGEMENT TOOLS AND INSTRUMENTS: Develop Final versions of the The implementing entities The following E&S disclose and implement the following: Environmental and Social (National University Commission, instruments to be finalised i. Environmental and Social Management Management Framework, Bureau of Public Procurement, and disclosed before Framework (ESMF); SEP, GRM instruments will Ministry of Environment and appraisal ii. Labor Management Procedure (integrated in be issued and disclosed Federal Ministry of Women Affairs the ESMF); before appraisal & Social Development) i. Environmental iii. Stakeholder Engagement Plan (SEP) and Social including Grievance Redress Mechanism Environmental and Social WORKING DRA FT Funding from the Project budget Management (GRM); Management Plan will be Framework; done once subproject site ii. Labor Environmental and Social Management Plan; is known (likely date from Management 07/2020) Procedure(integr Development of Check-list assessment ated in the ESMF); The implementing entities (National University 07/2020 iii. Stakeholder Commission, Bureau of Public Procurement, Ministry of Engagement Plan Environment and Federal Ministry of Women Affairs & (SEP) including Social Development) to develop a project Grievance implementation manual with the environmental and Redress social standards’ section describing in detail: Mechanism  The role of E&S specialist in preparing the (GRM). environmental and social standard’s sections to be  Environment and Social included in the ToRs, tender documents and works Management Plan contracts, (ESMP) will be prepared,  The minimum environmental and social clauses to consulted upon and 5|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): August 2019 be included in the ToRs and tender documents disclosed before the start (including codes of conduct, coordination, reporting of civil work by and monitoring, and grievance redress contractors mechanisms),  Incorporate environmental and social indicators into the monitoring and evaluation system  Completion timeframes The implementing entities (National University 07/2020 Commission, Bureau of Public Procurement, Ministry of Environment and Federal Ministry of Women Affairs & Social Development) will develop and implement a health and safety environmental plan in line with environmental legislation and World Bank requirements.  Report on the project’s compliance to Environmental legislation and World Bank requirements. WORKING DRA FT  Update the existing environmental, social, health and safety monitoring and reporting mechanisms to align with project’s ESMF/ESMP. 1.3 MANAGEMENT OF CONTRACTORS: Incorporate the Prior to launching bidding The implementing entities Throughout Project relevant aspects of the ESCP and the E&S documents processes (from 07/2020) (National University Commission, implementation period required under this ESCP into the procurement Bureau of Public Procurement, documents with contractors. Maintain procedures for Ministry of Environment and management of Federal Ministry of Women Affairs Update of Project Implementation manual (based on contractors and & Social Development) ESCP requirement) subcontractors throughout Project implementation Funding from the Project budget 1.4 PERMIT, CONSENTS AND AUTHORIZATION: Obtain or NOT RELEVANT assist in obtaining, as appropriate, the permits, consents and authorizations that are applicable to the Project from relevant national authorities, pursuant to applicable national laws. 6|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): August 2019 1.5 THIRD PARTY MONITORING NOT RELEVANT 1.6 Add other measures and actions that have been NOT RELEVANT agreed, as per the specific risks and impacts of the Project ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT Procedure: The project footprint 09/2019 The implementing entities Throughout project duration is envisaged to be relatively small and short term. No (National University Commission, (LMP to be updated as workers camp will be established. Both skilled and Bureau of Public Procurement, unskilled laborers are expected to be sourced from local required). Ministry of Environment and and surrounding communities. The likely labor risk may Federal Ministry of Women Affairs include health and safety of workers during the minor repair or renovation of buildings housing the Centers of & Social Development) to Excellence, general labor working conditions, and facilitate this process. WORKING DRA FT protection of female workers. A Labor Management Procedure has been included as a chapter in the ESMF. Funding from the Project budget. 2.2 Update LMP as required in the Project Implementation 07/2020 The implementing entities Throughout project duration Manual (National University Commission, (LMP to be updated as Bureau of Public Procurement, required). Ministry of Environment and Federal Ministry of Women Affairs & Social Development) to facilitate this process. Funding from the Project budget 7|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): August 2019 2.3 GRIEVANCE REDRESS MECHANISM (GRM) FOR PROJECT Prior to engaging project The implementing entities Prior to engaging project WORKERS: Develop, maintain and operate a grievance workers and maintained (National University Commission, workers and maintained mechanism for Project workers as described in the LMP. throughout Project Bureau of Public Procurement, throughout Project implementation. Ministry of Environment and implementation. Implement worker GRM throughout project Federal Ministry of Women Affairs implementation. & Social Development) to facilitate this process. 2.4 OHS MEASURES: Develop and implement occupational, Prior to project The implementing entities Prior to engaging project health and safety (OHS) plan. implementation and (National University Commission, workers and maintained maintained throughout Bureau of Public Procurement, throughout Project Project implementation. Ministry of Environment and implementation. Implement OHS measures throughout Project Federal Ministry of Women Affairs implementation. & Social Development) to facilitate this process. 2.5 PROJECT WORKERS TRAINING: Prior to project The implementing entities Throughout Project o Implement training of Project Workers designed implementation with (National University Commission, implementation to increase awareness of social and regular refresher training. Bureau of Public Procurement, environmental risks, code of conduct and WORKING DRA FT Ministry of Environment and mitigation measures. Federal Ministry of Women Affairs & Social Development) to facilitate this process. Funding from Project budget ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 NOT APPLICABLE TO THE PROJECT: The project will not finance activities that involves energy efficiency or pollution prevention and management ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 GBV AND SEA RISKS: Prior to project The implementing entities Implemented throughout Develop institutional codes of conduct for teachers and implementation. (National University Commission, project implementation administrative enforcement mechanisms that, among Maintained throughout Bureau of Public Procurement, other elements, prohibit sexual harassment, sexual Project implementation. Ministry of Environment and contact with students, or other abuses of Federal Ministry of Women Affairs students/trainees. & Social Development) to facilitate this process. Establish clear, safe, accessible procedures to report GBV and determine information sharing agreements on the 8|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): August 2019 necessary information to be communicated to project GRM. During implementation, identify and designate at least one counselor or focal point who can be a first point of contact for students experiencing sexual harassment. In case beneficiaries wish to escalate some complaints, the project GRM will include protocols specific to GBV complaints that would allow for confidential reporting and can connect survivors to women organizations (preferably specialized in GBV). Borrower will develop a costed GBV Action plan as part of the of the project Implementation Manual. The plan will be reviewed bi-annually and updated annually by the respective project implementing entities. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 NOT APPLICABLE TO THE PROJECT: The project will not finance activities that involve land acquisition, restrictions on land use, or involuntary resettlement. WORKING DRA FT ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 NOT RELEVANT AT THIS STAGE: The project does not involve biodiversity conservation and sustainable management of living natural resources. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 There are no Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities in the project area. ESS 8: CULTURAL HERITAGE 8.1 NOT RELEVANT AT THIS STAGE: The project will not finance activities that will affect cultural heritage ESS 9: FINANCIAL INTERMEDIARIES 9.1 NOT APPLICABLE TO THE PROJECT: This standard is not relevant, as the project has no financial intermediaries. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 SEP PREPARATION: Draft SEP disclosed on The implementing entities Final SEP disclosed on o Prepare, consult, adopt and disclose SEP, and September 2019 (National University Commission, September 2019 continuously update Bureau of Public Procurement, Ministry of Environment and Regular updates required 9|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): August 2019 Federal Ministry of Women Affairs throughout project & Social implementation Funding from project budget 10.2 SEP IMPLEMENTATION: SEP updated, cleared and 07/2020 The implementing entities SEP is a living document. incorporated into the project’s management system, adequate (National University Commission, Throughout Project staffing and budget will be allocated for the implementation of Bureau of Public Procurement, implementation the SEP. Ministry of Environment and Federal Ministry of Women Affairs & Social 10.3 PROJECT GRIEVANCE REDRESS MECHANISM: 09/2019 The implementing entities To be updated prior to  Grievance Mechanism developed and integrated (National University Commission, project implementation and as per the disclosed SEP Bureau of Public Procurement, maintained throughout Ministry of Environment and project implementation. Federal Ministry of Women Affairs & Social WORKING DRA FT Funds from project budget 10.4 Implement GRM and update as may be required 07/2020 Throughout Project implementation Capacity Support Specify Training to be provided Specify Targeted Groups and Specify Training Completed Timeframe for Delivery Training of Project team on the World Bank procurement Project Workers processes and ESF Training on occupational health and safety Project Workers 10 | P a g e