Procurement Plan I. General 1. Project Information Country : India Borrower : (i) Commissioner Revenue Administration, Disaster Management and Mitigation Dept., GoTN; (ii) Project Implementation Agency, Dept. of Revenue & Disaster Management, GoPy Project Name : Tamil Nadu and Puduchery Coastal Disaster Risk Reduction Project (P143382) 2. Risk Rating for the Implementing Agencies: Substantial II. Goods, Works and Non-Consulting Services 1. (a) Procurement Methods Procurement Method Threshold (US$ Equivalent) 1 Open International (Goods) Above 3 million 2 Open National (Goods) Above 100,000 and up to 3 million (with NCB conditions) – as per para 3.3 and 3.4 of the Guidelines 3 Open International (Works) Above 40 million Open National (Works) Above 100,000 3 Shopping (Goods/Works) Up to 100,000 and up to 40 million 4. Open International (Non-consulting Above 3 million Services) 5 Open National (Non-consulting Up to 3 million Services) 6 Direct Contract As per para 3.7 of Guidelines (b) Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Sl. Category Prior Review Threshold Comments No. (US$ Equivalent) 1 Works Above US$ 10.0 million All Contracts 1 Goods Above US$ 1.0 million All Contracts 2 Non-consulting Services Above US$ 1.0 million All Contracts 2. Pre-qualification: Bidders shall be pre-qualified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): Not applicable 1 4. Reference to (if any) Project Operational/Procurement Manual: Under preparation 5. NCB Provisions: a) Only the model bidding documents for NCB agreed with the Bank (and as amended for time to time), shall be used for bidding; b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; c) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State; d) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; e) Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); f) Re-bidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project; g) Two or three envelope system will not be used (except when using e-procurement system assessed and agreed by the Bank). 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) Available on STEP 2 III. Selection of Consultants 1. (a) Procurement Methods Sl. Procurement Method Threshold (US$ Equivalent) No. 1 Selection based on Consultants’ Qualifications / Least Up to 300,000 Cost Selection 2 Single-source Selection of consulting firms As per para 3.9 – 3.11 of Guidelines 3 Selection of Individual Consultants/ Sole Source As per Section V of Guidelines Procedures for the Selection of Individual Consultants 4 Quality- and Cost-based Selection/ Quality-based For all other cases Selection/ Selection under a Fixed Budget 5 i. International Shortlist Above US$ 800,000 ii. Shortlist may comprise national consultants Up to US$ 800,000 only (b) Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above USD 500,000 All Contracts 2. Individual Up to US$ 200,000 All Contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost up to US$ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: NA IV. Other Requirements / Information (applicable for all procurements) a) Even for Post Review cases, the inputs of Bank on TORs will be obtained by project. b) The above thresholds are for the initial 18-month implementation period. Based on the procurement performance of the project, these thresholds may be subsequently modified. c) The prior review thresholds will also be indicated in the procurement plan. The procurement plan will be subsequently updated annually (or at any other time, if required), and will reflect any change in prior review thresholds. d) The World Bank will carry out an annual ex-post procurement review falling below the prior review thresholds indicated above. To avoid any doubts, the Bank may conduct at any time Independent Procurement Reviews (IPRs) of all the contracts financed under the grant. 3 PROCUREMENT India : Tamil Nadu and Puducherry Coastal Disaster Risk Reduction Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-12-07 2019-08-30 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P143382 GPN Date: Project Name: Tamil Nadu and Puducherry Coastal Disaster Risk Reduction Project Loan / Credit No: IDA / 52790 Executing Agency(ies): Project Implementation Agency WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WBR 9 / WBR 9-Pkg TNFD/FLC/04/ETRP/05 (B)- Providing Water Supply, Sewage Treatment plant & Single Stage - One IDA / 52790 Vulnerability Reduction Prior Request for Bids Open - National 0.00 247,580.48 Signed Machineries for Ice Plant at Envelope Porto-Novo Annankovil Fish Landing Centre in Cuddalore District WBR 10 / Renovation of IDA / 52790 Vulnerability Reduction Prior Direct Selection Direct 1,164,337.00 1,244,113.47 Signed Mairie Building Puducherry 15/CDRRP/PIA/ELEC / Construction of Electricity Contingent Emergency Pending Single Stage - One Emergency control room at IDA / 52790 Response (Both from Tamil Post Request for Bids Open - National 1,337,250.00 0.00 Implementati 2018-11-19 2018-11-30 2019-01-20 2019-03-20 2019-04-20 2020-04-20 Envelope head office, Electricity Nadu and Puducherry) on department, Puducherry 09/CDRRP/PIA/ELEC / Conversion of Low Tension Over head line into U.G.Cable system with service connections and Contingent Emergency Pending Single Stage - One street lights in IDA / 52790 Response (Both from Tamil Post Request for Bids Open - National 1,409,723.00 0.00 Implementati 2018-11-16 2018-12-02 2019-01-20 2019-03-20 2019-04-20 2020-04-20 Envelope Veerampattinam & Nadu and Puducherry) on Chinnaveerampattinam (Ariyankuppam O&M) in Puducherry coastal area (under CDRRP scheme) 11/CDRRP/PIA/ELEC / Conversion of Low Tension Over head line into U.G.Cable system with Contingent Emergency Pending service connections and Single Stage - One IDA / 52790 Response (Both from Tamil Post Request for Bids Open - National 1,895,834.00 0.00 Implementati 2018-11-16 2018-11-30 2019-01-20 2019-03-20 2019-04-20 2020-04-20 street lights in Nallavadu & Envelope Nadu and Puducherry) on Andiyarpalayam (Thavalakuppam O&M) in Puducherry coastal area (under CDRRP scheme) 04/CDRRP/FIMSUL II/FY / Setting up of FISC - Repairs to buildings Pending Request for Single Stage - One identified for setting FISC IDA / 52790 Implementation Support Post Open - National 4,055.00 0.00 Implementati 2019-08-29 2019-08-29 2020-02-25 Quotations Envelope at Kanagachettikulam and on Vambakeerapalayam villages of Puducherry Page 1 04/CDRRP/FIMSUL II/FY/2 / Implementation of Marine Co-management - Setting up Pending of FISC - Repairs to the Request for Single Stage - One IDA / 52790 Implementation Support Post Open - National 4,861.00 0.00 Implementati 2019-08-29 2019-08-29 2020-02-25 public buildings identified for Quotations Envelope on FISC at Pudukuppam and Nallavadu villages in Puducherry 04/CDRRP/FIMSUL II/FY/3 / Implementation of Marine Co-Management-Setting up of Pending FISC-Repairs to public Request for Single Stage - One IDA / 52790 Implementation Support Post Open - National 8,174.00 0.00 Implementati 2019-08-29 2019-08-29 2020-02-25 buildings for stting up of Quotations Envelope on FISC at Panithittu, Narambai,Moorthikuppam villages in Puducherry 04/CDRRP/FIMSUL II/FY/4 / Implementation of Marine Co-Managment - Setting up of FISC-Repairs to buildings Pending Request for Single Stage - One for setting FISC at IDA / 52790 Implementation Support Post Open - National 2,264.00 0.00 Implementati 2019-08-29 2019-08-29 2020-02-25 Quotations Envelope Karaikalmedu,Kilinjalmedu, on Pattinacherry, Kottucherrymedu villages in Karaikal 04/CDRRP/FIMSUL II/FY/5 / Implementation of Marine Co-Management - Knowledge Pending Request for Single Stage - One Centre- Renovation works to IDA / 52790 Implementation Support Post Open - National 18,681.00 0.00 Implementati 2019-08-29 2019-08-29 2020-02-25 Quotations Envelope Fisheries training institute on at Kalikuppam village in Karaikal 05/CDRRP/FIMSUL II/FY / Repairs to Fisheries Department building at Pending Fishing harbour for setting Request for Single Stage - One IDA / 52790 Implementation Support Post Open - National 17,986.00 0.00 Implementati 2019-08-29 2019-08-29 2020-02-25 up of modernized Fisheries Quotations Envelope on library in the Department of Fisheries and fishermen welfare, Puducherry GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WBR 15- Pkg6/CDRRP/FIMSUL Open - Single Stage - One II/GOODS 15-16 / Supply of IDA / 52790 Vulnerability Reduction Prior Request for Bids 0.00 5,234,016.78 Signed International Envelope Seamless Communication Equipments WBR 12 - Pkg 01/CDRRP/PIA/FSD/2014-15 / Procurement of Aerial Single Stage - One Ladder Platform and Fire IDA / 52790 Vulnerability Reduction Prior Request for Bids Open - National 1,666,666.00 2,011,955.95 Signed Envelope Safety Equipments for Fire Service Department, Puducherry Page 2 04/CDRRP/FIMSUL II/FY/6 / Setting up of FISC at Kanagachettikulam, Vambakeerapalayam, Pudukuppam, Nallavadu,Panithittu, Pending Request for Single Stage - One Narambai & Moorthikuppam IDA / 52790 Implementation Support Post Open - National 45,077.00 0.00 Implementati 2019-09-09 2019-10-08 2020-01-07 Quotations Envelope ; knowledge on centre,modernisatn library Puduchery karaikal; Purchase of Desktop computer, UPS, Multifunction printer, Modem 04/CDRRP/FIMSUL II/FY/8 / CDRRP-PDY-FIMSUL II - Setting up of FISC 7 nos in Puducherry 4 nos in Karaiakl; Knowledge centre - Pending i no. at Puducherry and Request for Single Stage - One IDA / 52790 Implementation Support Post Open - National 16,514.00 0.00 Implementati 2019-09-10 2019-11-04 2019-12-30 Karaiakal, modernisation of Quotations Envelope on Library at Puducherry,Karaiakal : metadata centre at Puducherry- Purchase of HD TV - 17 nos 04/CDRRP/FIMSUL II/FY/13 / CDRRP-PDY-FIMSUL II - Setting up of FISC 7 nos at Pending Puducherry and 4 nos. at Request for Single Stage - One IDA / 52790 Implementation Support Post Open - National 3,611.00 0.00 Implementati 2019-08-31 2019-10-02 2020-01-20 Karaikal, Knowledge centre Quotations Envelope on at Puducherry and karaikal- Purchase of Inverter along with accessories - 13 nos. 04/CDRRP/FIMSUL II/FY/32 / CDRRP-PDY-FIMSUL II- Improved capacities and Knowledge management – Pending Request for Single Stage - One setting up of meta data IDA / 52790 Implementation Support Post Open - National 1,597.00 0.00 Implementati 2019-09-15 2019-10-07 2019-12-16 Quotations Envelope centre at Department of on Fisheries, Puducherry- purchase of LCD Projector with accessories 04/CDRRP/FIMSUL II/FY/34 / CDRRP-PDY-FIMSUL II- Improved capacities and Knowledge management – Pending setting up of meta data Request for Single Stage - One IDA / 52790 Implementation Support Post Open - National 5,208.00 0.00 Implementati 2019-09-30 2019-10-24 2020-02-14 centre at Department of Quotations Envelope on Fisheries, Puducherry - Purchase of server along with accessories and installation 04/CDRRP/FIMSUL II/FY/36 / CDRRP-FIMSUL II - Fisheries livelihood support- Pending Purchase of Tool kit for Request for Single Stage - One IDA / 52790 Implementation Support Post Open - National 6,250.00 0.00 Implementati 2019-09-29 2019-10-25 2019-12-05 OBM engine repair to Quotations Envelope on fishers trained in OBM trouble shooting (unit cost Rs. 15,000) 04/CDRRP/FIMSUL II/FY/37 / CDRRP-FIMSUL II- Pending Fisheries livelihood support- Single Stage - One IDA / 52790 Implementation Support Post Request for Bids Open - National 69,444.00 0.00 Implementati 2019-09-30 2019-10-05 2019-11-18 2019-11-28 2019-12-05 2020-02-28 Purchase of Ice Box for Envelope on supply to fish vendors and retailers (unit cost Rs. 5000) Page 3 04/CDRRP/FIMSUL II/FY/38 / CDRRP-FIMSUL II- Fisheries livelihood support - Pending Request for Single Stage - One Purchase of fish vans (unit IDA / 52790 Implementation Support Post Open - National 27,778.00 0.00 Implementati 2019-09-13 2019-10-23 2020-01-20 Quotations Envelope cost Rs. 5.00 lakhs) for on fishers of Puducherry (2 nos), Karaikal (2 nos.) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WBR 8 / WBR 8- Preparation of HTL/LTL map & Coastal Zone Management plan for the IDA / 52790 Vulnerability Reduction Prior Direct Selection Direct 100,000.00 115,941.09 Signed U.T. of Puducherry-SSS of Institute of Remote Sensing, Anna University, Chennai WBR-13 / Appointment of Electronics Corporation of IDA / 52790 Vulnerability Reduction Prior Direct Selection Direct 585,000.00 565,010.63 Signed Tamil Nadu (ELCOT) as Project Manager 01/CDRRP/FIMSUL-II/FY / MSSRF-Fisheries livelihood Pending assessment for management IDA / 52790 Vulnerability Reduction Post Direct Selection Direct 51,097.00 0.00 2019-08-08 2019-08-08 2019-08-08 2019-08-08 Implementation of fisheries resources in Puducherry and Karaikal Page 4