PROCUREMENT PLAN (Textual Part) Project information: Republic of Liberia Liberia Land Administration Project (LLAP) - P162893 Project Implementation agency: Liberia Land Authority Date of the Procurement Plan: October 18, 2017 Period covered by this Procurement Plan: November 2017- June 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Amended and Restated Public Procurement and Concessions Act of 2010 such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: [is not applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable for those contracts identified in the Procurement Plan tables] Other Relevant Procurement Information. Liberia is on the harmonized list of Fragile and Conflict affected Situations (FCS) countries and therefore the project will trigger paragraph 12 of World Bank Policy for IPF to Apply flexibilities and simplification to facilitate procurement implementation. These Procurement arrangements therefore draw on the World Bank Guidance on Procurement Procedures in Situations of Urgent need of Assistance or Capacity Constraints issued on July 1, 2016. PROCUREMENT Liberia : Liberia Land Administration Project PLAN General Information Country: Liberia Bank’s Approval Date of the Original Procurement Plan: 2017-11-21 2020-01-14 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162893 GPN Date: 2017-11-18 Project Name: Liberia Land Administration Project Loan / Credit No: IDA / D2370 Executing Agency(ies): Liberia Land Authority WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-LLA-83338-CW-RFQ / Minor Renovation of the Pending Support to the Liberia Land Request for Single Stage - One Liberia Land Authority Head IDA / D2370 Post Limited 60,000.00 0.00 Implementati 2019-09-22 2019-10-30 2019-12-29 Authority Quotations Envelope Office as outlined in on Component 1 of the LLAP. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-LLA-42880-GO-RFQ / Procurement of motor Support to the Liberia Land Request for Single Stage - One IDA / D2370 Post Limited 345,000.00 383,000.00 Signed 2018-01-20 2018-03-17 2018-09-13 vehicles for LLA/PIU and Authority Quotations Envelope others LR-LLA-81410-GO-RFQ / Pending Procurement of a 200KVA Support to the Liberia Land Request for Single Stage - One IDA / D2370 Post Limited 47,000.00 0.00 Implementati 2018-12-03 2019-01-01 2019-03-02 Generator for LLA Main Authority Quotations Envelope on Office LR-LLA-42889-GO-RFQ / Procurement of Office Support to the Liberia Land Request for Single Stage - One IDA / D2370 Post Limited 80,000.00 0.00 Canceled 2018-12-22 2019-02-16 2019-08-15 Furniture (desks, tables, Authority Quotations Envelope chairs, cabinets etc. LR-LLA-151453-GO-RFQ / Pending Procurement of Extended Development of a land Request for Single Stage - One IDA / D2370 Post Limited 1,500.00 0.00 Implementati 2020-01-01 2020-01-17 2020-01-27 Hard Drives for storing of administration system Quotations Envelope on imagery. NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-LLA-90785-NC-RFB / Support for inventory and Under Procurement of orthorectified Single Stage - One IDA / D2370 analysis of tribal land Post Request for Bids Open - National 150,000.00 0.00 Implementati 2019-02-28 2019-03-05 2019-04-16 2019-05-16 2019-06-20 2019-12-17 satellite imagery with Envelope certificates on medium resolution. Page 1 LR-LLA-107221-NC-RFQ / Procurement and Installation Development of a land Request for Single Stage - One IDA / D2370 Post Limited 70,000.00 0.00 Canceled 2019-06-04 2019-07-30 2020-01-26 of a CORS Station for the administration system Quotations Envelope Greater Monrovia Area LR-LLA-135411-NC-RFQ / Under Procurement and Installation Development of a land Request for Single Stage - One IDA / D2370 Post Limited 70,000.00 0.00 Implementati 2019-10-02 2019-11-27 2020-05-25 of a CORS station for the administration system Quotations Envelope on Greater Monrovia Area. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-LLA-70565-CS-QBS / Consultancy services for Consultant Development of a land Under Geodetic network IDA / D2370 Post Qualification Open - National 100,000.00 0.00 2018-11-30 2018-12-21 2019-02-03 2019-03-05 2019-04-09 2019-10-06 administration system Implementation establishment and a concept Selection of operationalization LR-LLA-81399-CS-CQS / Procurement of consulting services to conduct a Social Assessment exercise that Consultant Project Coordination, will establish sufficient social IDA / D2370 Post Qualification Open - National 70,000.00 0.00 Canceled 2018-10-15 2018-10-29 2018-11-17 2018-11-24 2018-12-11 2019-04-10 Monitoring and Evaluation information to identify key Selection stakeholders that are likely to be impacted by the project. LR-LLA-70611-CS-LCS / Development of baseline Consultant Project Coordination, survey on public awareness IDA / D2370 Post Qualification Open - National 50,000.00 0.00 Canceled 2018-11-01 2018-11-15 2018-12-04 2018-12-09 2019-01-02 2019-07-01 Monitoring and Evaluation of LLA and land sector Selection reforms LR-LLA-60109-CS-CQS / Support for inventory and Consultant Development of ICT System IDA / D2370 analysis of tribal land Post Qualification Open - National 100,000.00 0.00 Canceled 2018-11-01 2018-11-22 2019-01-05 2019-02-04 2019-03-11 2019-09-07 Aalysis certificates Selection LR-LLA-69198-CS-QCBS / Consultancy services to Consultant Support to the Liberia Land design, develop, and IDA / D2370 Post Qualification Open - National 60,000.00 0.00 Canceled 2018-11-01 2018-11-22 2019-01-05 2019-02-04 2019-03-11 2019-09-07 Authority implement LLA Training Selection Plan. LR-LLA-70354-CS-QBS / Consultancy services to Consultant Support to the Liberia Land establish County Land IDA / D2370 Post Qualification Open - National 60,000.00 0.00 Canceled 2018-12-10 2018-12-31 2019-02-13 2019-03-15 2019-04-19 2019-10-16 Authority Offices and County Land Selection Boards LR-LLA-70397-CS-QCBS / Development of a Support for inventory and Consultant communication strategy for IDA / D2370 analysis of tribal land Post Qualification Open - National 100,000.00 0.00 Canceled 2018-11-19 2018-12-10 2019-01-23 2019-02-22 2019-03-29 2019-09-25 execution of tribal certificate certificates Selection inventory LR-LLA-70581-CS-QCBS / Consultant services to Consultant conduct base mapping Development of a land IDA / D2370 Post Qualification Open - National 100,000.00 0.00 Canceled 2018-12-03 2018-12-24 2019-02-06 2019-03-08 2019-04-12 2019-10-09 assessment and development administration system Selection of a new base mapping concept. Page 2 LR-LLA-42896-CS-CQS / Consulting services to Consultant undertake pilots of possible Development of a land IDA / D2370 Post Qualification Limited 80,000.00 0.00 Canceled 2018-11-15 2018-11-29 2018-12-29 2019-02-02 2019-08-01 methodologies for collecting, administration system Selection recording and managing Land Rights information LR-LLA-70358-CS-QBS / Consultant Development of key business Support to the Liberia Land IDA / D2370 Post Qualification Open - National 70,000.00 0.00 Canceled 2018-08-20 2018-09-10 2018-10-24 2018-11-23 2018-12-28 2019-06-26 and investment plans and Authority Selection processes LR-LLA-70613-CS-LCS / Support for inventory and Consultant Development of National IDA / D2370 analysis of tribal land Post Qualification Open - National 60,000.00 0.00 Canceled 2018-09-13 2018-10-04 2018-11-17 2018-12-17 2019-01-21 2019-07-20 Land Use and Management certificates Selection Policy LR-LLA-90800-CS-CQS / Consultancy to develop a Consultant Development of a land business plan for land IDA / D2370 Post Qualification Open - National 50,000.00 0.00 Canceled 2019-02-11 2019-03-04 2019-04-17 2019-05-17 2019-06-21 2019-12-18 administration system service delivery for the Selection Liberia Land Authority LR-LLA-90827-CS-CQS / Consultant Consulting services to Support to the Liberia Land Under IDA / D2370 Post Qualification Open - National 40,000.00 0.00 2019-02-25 2019-03-18 2019-05-01 2019-05-31 2019-07-05 2020-01-01 conduct general on-board Authority Implementation Selection training program LR-LLA-70368-CS-QCBS / Consultant Consulting services to Support to the Liberia Land IDA / D2370 Post Qualification Open - National 60,000.00 0.00 Canceled 2018-08-15 2018-09-05 2018-10-19 2018-11-18 2018-12-23 2019-06-21 conduct general on-board Authority Selection training program LR-LLA-116984-CS-CQS / Consultant Project Coordination, Baseline Survey - Local IDA / D2370 Post Qualification Open - National 30,000.00 0.00 Canceled 2019-06-06 2019-06-27 2019-08-10 2019-09-09 2019-10-14 2020-04-11 Monitoring and Evaluation organization. Selection LR-LLA-146698-CS-CQS / Consultant Baseline Survey for Public Project Coordination, Under IDA / D2370 Post Qualification Open - National 30,000.00 0.00 2019-11-28 2019-12-19 2020-02-01 2020-03-02 2020-04-06 2020-10-03 Awareness and Stakeholder Monitoring and Evaluation Implementation Selection Consultations. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-LLA-35646-CS-INDV / Individual Project Coordination, Recruitment of Procurement IDA / D2370 Prior Consultant Limited 54,000.00 0.00 Canceled 2017-11-13 2017-11-18 2017-12-09 2018-01-13 2018-07-12 Monitoring and Evaluation Specialist Selection LR-LLA-39390-CS-INDV / Individual Project Coordination, Recruitment of Procurement IDA / D2370 Prior Consultant Open 54,000.00 48,000.00 Signed 2018-01-15 2018-03-05 2018-03-26 2018-04-30 2018-10-27 Monitoring and Evaluation Specialist Selection LR-LLA-39392-CS-INDV / Individual Project Coordination, Recruitment of Project IDA / D2370 Post Consultant Open 54,000.00 54,000.00 Completed 2018-01-20 2018-03-10 2018-03-31 2018-05-05 2018-11-01 Monitoring and Evaluation Coordinator Selection LR-LLA-42934-CS-INDV / Individual Project Coordination, Under Recruitment of Financial IDA / D2370 Post Consultant Open 18,000.00 0.00 2018-01-30 2018-03-20 2018-04-10 2018-05-15 2018-11-11 Monitoring and Evaluation Implementation Management Assistant Selection Page 3 LR-LLA-42919-CS-INDV / Individual Recruitment of consultant to Project Coordination, IDA / D2370 Post Consultant Open 24,000.00 20,400.00 Signed 2018-01-30 2018-03-20 2018-04-10 2018-05-15 2018-11-11 provide administrative Monitoring and Evaluation Selection support LLA -REF -3 / Recruitment Individual Project Coordination, of Monitoring and IDA / D2370 Post Consultant Open 45,000.00 34,800.00 Signed 2018-01-20 2018-03-10 2018-03-31 2018-05-05 2018-11-01 Monitoring and Evaluation Evaluation Specialist Selection LR-LLA-42929-CS-INDV / Individual Project Coordination, Recruitment of International IDA / D2370 Prior Consultant Open 80,000.00 100,000.00 Signed 2018-08-15 2018-09-25 2018-10-09 2018-11-13 2019-05-12 Monitoring and Evaluation Procurement Consultant. Selection LR-LLA-42926-CS-INDV / Individual Project Coordination, Safeguards consultant IDA / D2370 Post Consultant Open 30,000.00 0.00 Canceled 2018-08-10 2018-09-28 2018-10-19 2018-11-23 2019-05-22 Monitoring and Evaluation support (as needed) Selection LR-LLA-42927-CS-INDV / Individual Support to the Liberia Land Training needs assessment IDA / D2370 Post Consultant Open 50,000.00 0.00 Canceled 2018-06-15 2018-08-03 2018-08-24 2018-09-28 2019-03-27 Authority for the Liberia Lands Sector Selection LR-LLA-42921-CS-INDV / Individual Recruitment of International Project Coordination, IDA / D2370 Post Consultant Open 21,000.00 0.00 Canceled 2018-07-15 2018-09-02 2018-09-23 2018-10-28 2019-04-26 consultant to provide QA, Monitoring and Evaluation Selection QC for evaluations LR-LLA-80342-CS-INDV / Individual Support to the Liberia Land Recruitment of Procurement IDA / D2370 Prior Consultant Limited 54,000.00 0.00 Canceled 2018-10-08 2018-10-13 2018-11-03 2018-12-08 2019-06-06 Authority Specialist. Selection LR-LLA-86792-CS-INDV / Individual Project Coordination, Recruitment of Procurement IDA / D2370 Prior Consultant Open 54,000.00 0.00 Canceled 2018-11-15 2019-01-03 2019-01-24 2019-02-28 2020-01-31 Monitoring and Evaluation Specialist (Local Hire) Selection LR-LLA-42917-CS-INDV / Individual Project Coordination, Baseline Survey - Local IDA / D2370 Post Consultant Open 60,000.00 0.00 Canceled 2018-11-15 2019-01-03 2019-01-24 2019-02-28 2019-08-27 Monitoring and Evaluation organization Selection LR-LLA-42904-CS-INDV / Individual Support to the Liberia Land Development of a 10year IDA / D2370 Post Consultant Open 40,000.00 0.00 Canceled 2018-11-19 2019-01-07 2019-01-28 2019-03-04 2019-08-31 Authority Land Sector Strategic Plan Selection LR-LLA-42940-CS-INDV / Individual Development of regulations Support to the Liberia Land IDA / D2370 Post Consultant Limited 60,000.00 0.00 Canceled 2018-10-31 2018-11-15 2018-12-06 2019-01-10 2019-07-09 to implement the Land Authority Selection Authority Law. LR-LLA-90747-CS-INDV / Support for inventory and Individual Development of a concept IDA / D2370 analysis of tribal land Post Consultant Open 80,000.00 0.00 Canceled 2019-03-11 2019-04-29 2019-05-20 2019-06-24 2019-12-21 and standards for base certificates Selection mapping in Liberia LR-LLA-98346-CS-INDV / Procurement of consulting services to conduct a Social Assessment exercise that Support for inventory and Individual Under will establish sufficient social IDA / D2370 analysis of tribal land Post Consultant Open 40,000.00 0.00 2019-02-25 2019-04-15 2019-05-06 2019-06-10 2019-09-06 Implementation information to identify key certificates Selection stakeholders that are likely to be impacted by the project. LR-LLA-110635-CS-CDS / Support to the Liberia Land Under IDA / D2370 Post Direct Selection Direct 15,000.00 0.00 2019-04-23 2019-05-03 2019-07-07 2020-01-03 External Auditors Authority Implementation Page 4 LR-LLA-115362-CS-INDV / Consultancy for development Individual of critical regulations, Support to the Liberia Land Under IDA / D2370 Post Consultant Open 80,000.00 0.00 2019-05-24 2019-07-12 2019-08-02 2019-09-06 2020-03-04 guidelines/procedures for the Authority Implementation Selection Implementation of the Land Rights Act. LR-LLA-115375-CS-INDV / Consultancy Services for the Individual Support to the Liberia Land Under recruitment of a National IDA / D2370 Post Consultant Open 40,000.00 0.00 2019-05-24 2019-07-12 2019-08-02 2019-09-06 2020-03-04 Authority Implementation Consultant for Organization Selection Management. LR-LLA-115392-CS-INDV / Individual Hiring of a Consultant for Support to the Liberia Land Under IDA / D2370 Post Consultant Open 80,000.00 0.00 2019-05-24 2019-07-12 2019-08-02 2019-09-06 2020-03-04 Organizational Development Authority Implementation Selection and Management . LR-LLA-115373-CS-INDV / Hiring of a national Consultant for the Individual development of critical Support to the Liberia Land Under IDA / D2370 Post Consultant Open 40,000.00 0.00 2019-05-24 2019-07-12 2019-08-02 2019-09-06 2020-03-04 regulations, Authority Implementation Selection guidelines/procedures for the Implementation of Land Rights Act. LR-LLA-90727-CS-INDV / Support for inventory and Individual Design of a national geodetic IDA / D2370 analysis of tribal land Post Consultant Open 60,000.00 0.00 Canceled 2019-04-08 2019-05-27 2019-06-17 2019-07-22 2020-01-18 network. certificates Selection LR-LLA-116091-CS-INDV / Hiring of a Consultant for Individual Support to the Liberia Land Under data repository and IDA / D2370 Post Consultant Open 80,000.00 0.00 2019-06-06 2019-07-25 2019-08-15 2019-09-19 2020-03-17 Authority Implementation knowledge management for Selection the Liberia Land Authority. LR-LLA-116095-CS-INDV / Hiring of a Consultant to Individual Support to the Liberia Land Under develop a five years training IDA / D2370 Post Consultant Open 60,000.00 0.00 2019-06-06 2019-07-25 2019-08-15 2019-09-19 2020-03-17 Authority Implementation plan for the Liberia Land Selection Authority. Individual LR-LLA-121390-CS-INDV / Support to the Liberia Land IDA / D2370 Post Consultant Limited 54,000.00 0.00 Canceled 2019-06-29 2019-07-04 2019-07-25 2019-08-29 2020-02-25 Hiring of Project Coordinator Authority Selection LR-LLA-127352-CS-CDS / Project Coordination, Hiring of Project Coordinator IDA / D2370 Prior Direct Selection Direct 54,000.00 50,400.00 Signed 2019-08-29 2019-09-08 2019-11-12 2020-05-10 Monitoring and Evaluation for the PIU. Page 5