Secretary Ministry of Planning Sher-E-Bangla Nagar, Dhaka. 1. We have audited the Financial Statement of the "National Household Database- NHD Project (Former Development of the Bangladesh poverty Database (BPD) Project)" financed under IDA Credit No.5281-BD as of 30th June, 2017 and for the year then ended. The preparation of Financial Statement is the responsibility of Management. Our responsibility is to express an opinion on the Financial Statement based on our audit. II. We conducted our audit in accordance with International Standards on Auditing. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the Financial Statement is free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the Financial Statement. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as, evaluating the overall Financial Statement presentation. We believe that our audit provides a reasonable basis for our opinion. III. FAPAD is entrusted to conduct audit on the foreign aided projects only which are part of the Annual Development Program of the Govt. of Bangladesh. There is separate arrangement for maintenance of accounts and audit for non development expenditure of the Government which is done through preparation & certification of Appropriation Accounts & Finance accounts of the Government by the C&AG of Bangladesh. In Main Program Component of EGPP audit & accounts covers only non-development receipts and expenditures which do not follow the existing systems of accounts and audit practiced in Bangladesh. In spite of above non- compliance with the existing system audit is conducted by FAPAD under an interim arrangement and directives from OCAG to satisfy the needs of the Development Partner and the Government. IV. In our opinion, except non-compliance of financial rules and regulations in subsequent observations along with the management letter following the Financial Statement gives a fair view in all material aspects of the financial position of "National Household Database -NHD Project (Former Development of the Bangladesh poverty Database (BPD) Project)" financed under IDA Credit No.5281-BD as of 30th June, 2017 and the results of its operations and cash flows for the year then ended in accordance with the cash basis of accounting followed by the Government of Bangladesh. V. Opinion Status: Unqualified, I 2Y1 (Tanima Tanini) Deputy Director for Director General Foreign Aided Projects Audit Directorate Tel: 9361788. E:\Annan\Sector-61Audit Repoil20 16-17\484-IDA-Safety .et Systems ror (he Poorest(SNSP)- NHD (Touhidur Sir)--.doc 7 National Household Database(NHD) Project (Ex-BPD) (Component-3 of the Safety Net Systems for the Poorest Project) IDA Credit No. 5281-BD Project Financial Statement as on 30th June, 2017 (Figur In Lac Taka) SI No. Resources Notes Inception to For the Year Inception to June 30,2016 (2016-17) June 30,2017 1 Government of Bangladesh 343.11 593.59 936,70 2 Loan from Development Partner 3,549.27 15,146.95 18,696.22 3 Opening Cash _ - 4 Opening Account Balance (Bank Book) 2,411.73 Total Resources 2-273,892.38 181519,632.92 SI No. Expenditures 1 Salary Officer 33.97 19.48 53.45 2 Salary Staff 8.03 392.19 400.22 3 Allowances (Officer & Staff) 37.50 349.58 387.08 4 Supply & Services 725.29 13,260.08 13,985.37 5 Repair & Maintenance 9.41 29.35 38.76 6 Acquisation of Assets 666.45 89.44 755.89 7 CD-VAT _ _- - Total Expenditure 1,480.65 14,140.12 15,620.77 Cash Balance: 1 Imprest Account 2 Operating Account (RPA): 2 OeaigAcut(P)2,411.73 3,959.32 3,959.32 Sonali Bank Local Office (With Advance) Operating Account (RPA); Sonali 3 - 52.83 52.83 Bank Ramna Corporate Branch 4 Operating Account (GOB):Janata Bank Operating Account (GOB): Sonali Bank Ramna Corporate Branch _ Total Expenditure & Cash 3,892.38 18,152.27 19,632.92 --T-V ~ rVrr5 N Lat ."' maaw OiW,__ V0at& f National Household Database(NHD) Project (Ex-BPD) (Component-3 of the Safety Net Systems for the Poorest Project) IDA Credit No. 5281-BD Notes to the Financial Statement / 1. GOVERNMENT OF BANGLADESH Fund is allocated by the Government of Bangladesh to cover GOB's share of eligible project expenditures as specified in the Project Pro-forma and in the Annual Development Programme. Any allocated funds that have not been expended by the end of a fiscal year must be returned to GOB. GOB contribution to the project since inception is as follows (In Lakh Taka): Inception to 30th For the year Inception to 30th June,2016 (2016-17) June,2017 Disbursement by GOB 748.50 689.00 1,437.50 Less: Refund to GOB 408.39 95.41 503.80 Total 340.11 593.59 933.70 2. LOAN FROM DEVELOPMENT PARTNER The World Bank has provided funds to the projectto cover its share of eligible project expenditures. These funds, which must be repaid to IDA after the conclusion of the project, have been drawn by the project in accordance with the following withdrawal procedures (in Lakh Taka): Inception to 30th For the year Inception to 30th June,2016 (2016-17) June,2017 Initial Deposit (Advance) 3,000.00 5,500.00 8,500.00 DPA (Direct.Payment) 1,472.02 1,472.02 RPA (SOE Procedure) 549.27 8,174.94 8,724.21 RPA (Non SOE Procedure) Others Total 3,549.27 15,146.96 18,696.23 3. OTHER RESOURCES ( Not Applicable): Other resources consist of the following: Inception to 30th For the year Inception to 30th June,2016 (2016-17) June,2017 Project Revenues Exchange gains/losses Total 4. CASH The project maintains CONTASA bank account, which is kept at Sonali Bank to hold funds advanced by IDA and an operating account, which is kept at Janata Bank to hold funds advanced by GOB contribution. Yearend cash balances were as follows (in Lakh Taka) Inception to 30th. For the year Inception to 30th June,2016 (2016-17) June,2017 Cash In Hand Operating Account (RPA) Sonall Bank Local Office 2,411.73 3,959.32 3,959.32 Operating Account (RPA) 52.83 -Sonali Bank Ramna Branch 52.83 Operating Account (GOB)-Janata Bank Operating Account (GOB) Sonali Bank Ramna Branch Total 2,411,73 4,012.15 4,012.15 Auditor's Report on Special Account 01. We have audited the Special Accounts Statements of "Safety Net Systems for the Poorest(SNSP) Contponent-3: National Household Database-NHD Project (Former Development of the Bangladesh poverty Database (BPD) Project)" financed under IDA Credit No.5281-BD as of 30th June, 2017. 02. Our audit was carried out following International Auditing Guidelines. Accordingly our audit included such review of systems of internal control, tests of accounting records and supporting documentation, verification of accounts balances and other auditing procedures that we considered necessary under the circumstances. Withdrawal / SOE Particulars The particulars of withdrawals on the basis of statement of expenditure (SOE) of CONTASA accounts was submitted to the audit team by the project authority are shown below: Withdrawal application No. BBS-10-13,15-19,26 & 27 amount was claimed 1367494482.94 respectively which was disbursed by the IDA. The presentation and submission of claim to IDA by the project authority on the basis of SOE was valid and supported by adequate documentations. Opinion Status: Unqualified. (Tanima Tanin) Deputy Director for Director General Foreign Aided Projects Audit Directorate Tel: 9361788. E:\Arman\Sector-6\Audit Report\2016-17\484-IDA-Safety Net Systems for the Poorest(SNSP)- NHD (Touhidur Sir)--.doc 15 I .iZiiiii I-HLctsIS,1-01 Ua~iSh3se (HHD) Frojcrr~ (E-kL IAC dt 1!,- 52 '21 -B C SUMMARY OF WITHDRAWAL APPLICATION (Special Account Replenishment) FISCAL YEAR: 2016-2017 Application No. Category Amount Claimed Amount Received Difference No. Date No. US$ Taka US$ Taka US$ Taka BBS-10 26.09.16 Category-3 58,826,803.71 58,826,803.71 BBS-11 10.11.16 Category-3 3,885,506.90 3,885,506.90 BBS-12 19.12.16 Category-3 894,801.70 871,716.70 23,085.00 BBS-13 16.01.17 Category-3 1,616,565.35 1,639,650.35 (23,085,00) BBS-15 13.02.17 Category-3 11,176,093.70 11,176,093.70 BBS-16 19.03.17 Category-3 2,842,293.00 2,842,293.00 BBS-17 29,03.17 Category-3 15,108,735.70 15,108,735.70 BBS-18 27.0317 Category-3 550,000,000.00 550,000,000.00 BBS-19 20.04.17 Category-3 46,905,867.43 46,905,867.43 BBS-26 14.06.17 Category-3 81,131,665.23 81,131,665.23 BBS-27 29.06.17 Category-3 595,106,150.22 595,106,150.22 Total 1,367,494,482.94 1,367,494,482.94 - Note: BBS-18 27.03.17 the amount of BDT 550,000,000.00 was advanced by the World Bank Direct Payment: Direct Payment Ref No Firms Category No. Currency USD Value(BDT) @78.7 BBS-14 Xerox India Ltd. Category-3 USD 472,513.00 37,186,773.10 BBS-20 Xerox India Ltd. Category-3 JSD 71,494.95 5,626,652.57 BBS-21 Xerox India Ltd. Category-3 USD 71,494.95 5,626,652.57 BBS-22 Xerox India Ltd. Category-3 BDT 3,670,038.35 BBS-23 Xerox India Ltd. Category-4 USD 214,484.84 16,879,956.91 BBS-24 Xerox India Ltd. Category-5 BDT 11,010,115.02 BBS-25 TMSS Category-6 BDT 16,804,755.97 BBS-28 Xerox India Ltd. Category-? BDT 11,010,115.02 BBS-29 Xerox India Ltd. Category-8 SD 214,484.84 16,879,956.91 88S-31 Xerox India Ltd. Category-9 USD 285,979.78 22,506,608.69 Total 1147,201,625,09 National Household Database(NHD) Project (Ex-BPD) (Component-3 of the Safety Net Systems for the Poorest Project) IDA Credit No. 5281-BD FISCAL Yr-AR: 2016-2017 Government Order Amount Released Installment No - No. Date Revenue Capital CD/VAT Total 1st Quarter 52.008.014.01,02.662.2014.03-378 07/09/2016 146.50 5.00 5 C 2nd Quarter 52.00.0000.008.20.662.16-103 28/02/2017 146.50 5.00 151.50 3rd Quarter 52.00.0000.008.20.662.16-103 28/02/2017 146.50 5.00 151.50 4th Quarter 52.00.0000.008.20.662.16-259/1 31/05/2017 229.50 5.00 234.50 Total GOB Fund 669.00 20.00 - 689.00 Less: Refund to GOB 75.41 20.00 95.41 Net Amount of GOB Fund utilized 593.59 - - 593.59