The Government of Sint Maarten Princess Juliana International Airport - Sint Maarten Reconstruction of the Terminal Building Project Environmental and Social Commitment Plan (ESCP) July 9, 2019 The Government of Sint Maarten Princess Juliana International Airport Operating Company N.V. Reconstruction of the Terminal Building Project ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Government of Sint Maarten (GoSM) is planning to implement, through the Princess Juliana International Airport Operating Company N.V. (PJIAE), the Reconstruction of the Airport Terminal Building Project (the Project). The International Bank for Reconstruction and Development (Bank) has agreed to provide financing to Sint Maarten for the Project through the Hurricane Irma Reconstruction, Recovery and Resilience Trust Fund. 2. The GoSM, through the PJIAE, will implement material measures and actions so that the Project is implemented in accordance with the World Bank Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out a summary of the material measures and actions. 3. Where the ESCP refers to specific plans or other documents, whether they have already been prepared or are to be developed, the ESCP requires compliance with all provisions of such plans or other documents. In particular, the ESCP requires compliance with the provisions set out in the draft Environmental and Social Management Plan, the draft Labor Management Plan (LMP), and the draft Stakeholder Engagement Plan (SEP) that will be finalised for the Project. 4. The table below summarizes the material measures and actions that are required as well as the timing of the material measures and actions. The GoSM is responsible for compliance with the requirements of the ESCP even when implementation of the measures and actions is carried out by PJIAE. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Bank accordingly by the GoSM and PJIAE as required by the ESCP and the conditions of the legal agreement and the Bank will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Bank and the GoSM, this ESCP may be revised from time to time during Project implementation to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the GoSM, through PJIAE, will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the PJIAE. The PJIAE will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances or Project performance result in changes to the risks and impacts during Project implementation, the GoSM shall, and/or shall cause PJIAE to, as determined by the Bank, provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include health and safety risks to the construction workers. 1 Responsibility / Summary of the Material Measures and Actions to Mitigate the Project’s Timeframe Authority & Resources / Date of Completion Potential Environmental and Social Risks and Impacts Funding Committed ESCP Monitoring and Reporting A1 REGULAR REPORTING: Quarterly reports prepared PJIAE - Project Director, Reporting throughout Quarterly environmental and social (E&S) monitoring reports will be and submitted to the Bank on E&S Specialist (funding from Project Implementation. prepared providing details on the E&S performance of the Project. The an agreed format not later Project budget). reports will include, inter alia: than 30 days after the end of • Status of implementation of the Environmental and Social each quarter. Management Plan (ESMP) • Status of implementation of the ESCP • Progress made during reporting period, disaggregated by ESS • Mold spore management • Activities to be performed before next reporting period • Status of procurement and works completed • Summary of Contractor’s ESMP (C-ESMP) monthly reports • Site observations on contractor’s performance on implementation of community, environmental, social, health and safety (ESHS) plans • Capacity building programs conducted • Summary of stakeholder engagement activities (if any) and their outcome • Summary of grievance log A2 CONTRACTOR REPORTING: Monthly reports submitted to PJIAE receives and reviews Reporting throughout Monthly environmental, social, health and safety (ESHS) monitoring PJIAE as specified in the the monthly reports; no Project Implementation. report will be prepared by contractors explaining the compliance status procurement contracts (30 separate funding needed. of the Project with the E&S mitigation measures and monitoring. The days). report will cover, inter alia: • Status of implementation of Contractor’s ESMP (C-ESMP) • ESHS incidents • ESHS supervision • Usage of Personal Protective Equipment (PPE) such as hard hats, safety shoes and safety vests by workers • Training conducted, and workers participation • Workers grievances • Community grievances Responsibility / Summary of the Material Measures and Actions to Mitigate the Project’s Timeframe Authority & Resources / Date of Completion Potential Environmental and Social Risks and Impacts Funding Committed B INCIDENTS AND ACCIDENTS NOTIFICATION: Notify the Bank within 24 PJIAE - Project Director, E&S Throughout Project Promptly notify any incident or accident related or having an impact on hours after taking knowledge Specialist. implementation. the Project which has, or is likely to have, a serious/significant adverse about the incident or accident effect on the environment, the communities, the public or workers. and provide detailed Incident investigation reports for all incidents covering details of the investigation report as incident, root cause analysis, and actions taken to address the future required by and in a recurrence of this event, will be prepared, as required by the Bank. timeframe acceptable to the Bank. SUMMARY ASSESSMENT ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: Before launching the bidding PJIAE. Organizational structure Establish and maintain an organizational structure with qualified staffs to process and maintained established in the specified support the management of E&S risks, including an E&S Specialist and a throughout Project timeframe and thereafter Communications Officer. implementation. maintained throughout Project implementation. 1.2 UPDATE OF THE DRAFT ESMP, LMP AND SEP: Submitted to the Bank for PJIAE Within the specified The draft ESMP, LMP and SEP will be finalized after carrying out approval before Bank Project timeframe and throughout consultations with stakeholders, in accordance with the Environmental Approval Project implementation. and Social Standards (ESSs), submitted to the Bank for approval, and thereafter disclosed. 1.3 ESMP IMPLEMENTATION: The ESMP will be implemented in compliance Throughout Project PJIAE - Project Director, Throughout Project with the requirements of the ESSs. implementation. Communication Officer, E&S implementation. Specialist. 1.4 MANAGEMENT OF CONTRACTOR: Before launching the bidding PJIAE - Project Director, E&S Before launching the The bidding documents will provide the requirements of the contractor process and throughout Specialist. bidding process and to manage ESHS risks and impacts of the construction activities in a Project implementation. throughout Project manner consistent with the ESSs and the specific requirements set out in implementation. the ESCP. These requirements include, inter alia: 1. The Main Works Contractor/Bidder shall propose an ESHS specialist as the Contractor’s Key Personnel at the Site. 2. All Contractors/Bidders shall submit the code of conduct that will apply to the Contractor’s employees and subcontractors Responsibility / Summary of the Material Measures and Actions to Mitigate the Project’s Timeframe Authority & Resources / Date of Completion Potential Environmental and Social Risks and Impacts Funding Committed 3. All Contractors shall be required to submit for approval and subsequently implement a Contractor’s Environment and Social Management Plan (C-ESMP). 1.5 MOLD SPORE MONITORING: Environmental remediation PJIAE - Project Director, E&S Mold spore monitoring PJIAE will carry out a mold spore monitoring program, as specified in the consultant engaged, and Specialist. program will be prior to ESMP, through an environmental remediation consultant as a third party. mold spore monitoring commencement of the program completed before Project Works. the start of the works and to be carried out throughout Project implementation on a six-monthly basis. ESS 2: LABOR AND WORKERS CONDITIONS 2.1 LABOR MANAGEMENT PLAN (LMP): LMP implemented through PJIAE. LMP implemented The LMP will be developed by PJIAE for its staff and updated as required Project implementation. throughout Project under action 1.2 above, are implemented in accordance with the implementation. requirements of ESS2 and national laws. LMP will be applied to the Direct Workers, including staff of PJIAE being the beneficiaries under Component 4. Contractors will be required to implement their own labor management procedures for its contracted workers in accordance with the LMP. 2.2 GRIEVANCE REDRESS MECHANISM FOR PROJECT WORKERS: Grievance redress mechanism Contractor, PJIAE - E&S Grievance redress Grievance redress mechanism arrangements for workers are described in established before engaging Specialist. mechanism established in the LMP. A Grievance Redress Mechanism (GRM) will be established and Project workers and the specified timeframe and operated by the Contractor to address Project workers workplace throughout Project maintained throughout concerns. PJIAE will monitor implementation by the Contractor. implementation. Project implementation. The PJIAE will also ensure that its GRM is aligned with the ESS 2 requirements for workers. 2.3 OHS MEASURES: Before the commencement of PJIAE - Project Director, E&S Throughout Project Contractors will be required to implement a Code of Conduct reflecting works and throughout Project Specialist. implementation. occupational, health and safety (OHS) measures as described in the implementation. ESMP. In addition, contractors will develop (prior to the start of construction works) and implement a site-specific OHS management plan consistent with measures in the ESMP developed for the Project. Responsibility / Summary of the Material Measures and Actions to Mitigate the Project’s Timeframe Authority & Resources / Date of Completion Potential Environmental and Social Risks and Impacts Funding Committed 2.4 EMERGENCY PREPAREDNESS AND RESPONSE: PJIAE's Emergency PJIAE - Project Director, E&S Throughout Project PJIAE will implement its Disaster Preparedness and Emergency Plan Management Plan is already Specialist. implementation. (DPEP), as described in the ESMP to respond to the natural and man- in place. Requirement for C-ESMP will be in place made disasters that may happen during Project implementation. Emergency Response prior to start of the Project Contractors will be required to develop emergency response measures in Measures as part of C-ESMP works. Monthly safety the C-ESMP. to be included in bidding audits conducted after documents. initiation of the works. 2.5 PROJECT WORKERS OCCUPATIONAL HEALTH AND SAFETY AWARENESS: Bidding document to include PJIAE - E&S Specialist. C-ESMP in force before The Contractor shall provide training to all his workers, before they start requirement of contractor to initiation of the works and working on site, on basic environment, social, occupational health and provide training as part of C- enforced throughout Project safety risks associated with the proposed construction works and the ESMP. implementation. workers’ responsibility. The training program shall be repeated every month. Contractor’s site engineers will provide a weekly or ad-hoc (if and when required) toolbox talks and/or meetings with the construction workers on community, environment, social, occupational health and safety risks associated with the construction activities. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT: Before the commencement of PJIAE - E&S Specialist. Throughout Project Implement measures to manage waste and hazardous materials as works and throughout Project implementation. described in the ESMP. In addition, contractors will include appropriate implementation. Monitoring C-ESMP in place before measures in the C-ESMP, including obtaining required permits. on the implementation of initiation of the works and these measures on a daily enforced throughout Project basis. implementation. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Before the commencement of PJIAE, Contractor - ESHS Throughout Project Implement measures to manage traffic and road safety risks as described works and throughout Project Specialist. implementation. in the ESMP. In addition, contractors will develop and implement a site- implementation. C-ESMP in place before specific traffic management plan (as part of the C-ESMP), including details initiation of the works and on, inter alia, traffic volume, routes and time of travel. enforced throughout Project implementation. Responsibility / Summary of the Material Measures and Actions to Mitigate the Project’s Timeframe Authority & Resources / Date of Completion Potential Environmental and Social Risks and Impacts Funding Committed 4.2 COMMUNITY HEALTH AND SAFETY: Before commencement of the Contractor - ESHS Specialist, Throughout Project Implemented measures to address community health and safety risks in works and throughout Project PJIAE - E&S Specialist. implementation. accordance with the ESMP. To manage community health and safety the implementation C-ESMP in place before Contractor will be required, as part of its C-ESMP, to: (i) barricade the initiation of the works and work areas with hard fencing to prevent entry of airport staff and enforced throughout Project passengers in the construction areas, (ii) place adequate signboards to implementation. divert staff and passengers away from the construction works, and (iii) also place flagmen to direct them away from the construction areas. All visitors to the work area should wear basic PPEs such as appropriate footwear, hard hats and vests. 4.3 CODE OF CONDUCT: PJIAE Code of Conduct is in PJIAE -E&S Specialist, Throughout the Project The Project will be implemented in accordance with PJIAE’s Code of place. Bidding documents Contractor - ESHS Specialist. Implementation. Conduct, which is attached to the ESMP. In addition, the Contractor will require contractors to develop be required to develop and implement a Code of Conduct reflecting and implement a Code of community, health and safety prevention and mitigation measures, Conduct. Monitoring on the including, inter alia, prevention of gender-based violence and sexual implementation of these exploitation and abuse, as described in the ESMP. measures on a daily basis. 4.4 SECURITY PERSONNEL: Request to incorporate PJIAE. C-ESMP in place before The construction works will be carried out inside a secured facility of the measures will be included in the start of the Works. airport and no security personnel will be engaged by the Contractor for bidding documents, as part of the safety of his worksites and workers. C-ESMP. However, the Contractor will engage workers for safeguarding the Regular training program material storage sites. These workers like others will sign the Code of throughout the project Conduct and undergo regular training programs. implementation. 4.5 UNIVERSAL ACCESS: Restoration and/or PJIAE - Project Director. Project Completion date of Restoration and/or replacement Airport Terminal’s facilities incorporate replacement of Airport the Works. the concept of universal access as part of works design, as described in Terminal´s facilities included the ESMP. These include restoration/replacement of ramps, elevators as part of the Project. and toilets for persons with disabilities. 4.6 REFERRAL SERVICE PROVIDER for Incidents of Sexual Abuse: PJIAE will identify a referral PJIAE HR office/E&S Throughout the Project GRM procedure to address issues of sexual harassment and /or abuse. service provider prior to Specialist to ensure all labor Implementation. PJIAE will identify a referral service provider to refer incidents. project effectiveness. aware of the referral Responsibility / Summary of the Material Measures and Actions to Mitigate the Project’s Timeframe Authority & Resources / Date of Completion Potential Environmental and Social Risks and Impacts Funding Committed mechanism and how to contact them directly. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT ESS 5 is not relevant for the Project. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES ESS 6 is not relevant for the Project. ESS 7: INDIGENOUS PEOPLES/ HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES ESS 7 is not relevant for the Project. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS: Bidding document for works PJIAE - E&S Specialist. Requirement enforced While no cultural heritage (superficial or sub-surface) has been identified to incorporate chance finds throughout Project in the airport terminal area, the works contract will include a standard clause. implementation. chance finds clause consistent with the ESMP. ESS 9: FINANCIAL INTERMEDIARIES ESS 9 is not relevant for the Project. ESS 10: STAKEHOLDER ENGAGEMENT PLAN (SEP) AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN IMPLEMENTATION: SEP implemented through PJIAE - Communication SEP already in place, The SEP, updated as required under action 1.2 above, will be Project implementation. Officer and E&S Specialist implemented throughout implemented in accordance with the requirements of ESS10. Project implementation. Representatives of PJIAE staff were in the SEP consultations. The SEP will be made aware of the GRM and other requirements of the Bank social and environmental safeguards. 10.2 GRIEVANCE REDRESS MECHANISM: GRM is already in place and PJIAE - E&S Specialist GRM operated throughout PJIAE has an existing grievance redress mechanism (GRM) in place, will be operated through Project Implementation. described in the SEP, which will be maintained and operated to receive Project implementation. and respond to concerns and grievances from the staff, passengers and other stakeholders that arise from the Project. Responsibility / Summary of the Material Measures and Actions to Mitigate the Project’s Timeframe Authority & Resources / Date of Completion Potential Environmental and Social Risks and Impacts Funding Committed Capacity Support Specify Training to be provided Specify Targeted Groups and Timeframe for Delivery Specify Training Completed • Environmental and social risks and impacts of the Project and ESMP PJIAE’s key technical and project workers involved in the implementation. implementation of the Project, including the airport staff and • Strengthen awareness on the environmental, social, health and safety security and business in the airport premises. issues associated with the construction works including HIV/AIDS, Training will be started during the initial stages of sexual exploitation and abuse, and gender-based violence. construction and will be repeated every six months. • Environmental and social issues associated with the ongoing Site Engineers of the Contractor, PMU and the Project construction works. Management Consultant. • Workers health and safety. Training will be conducted on a monthly basis.