IN: UTTARAKHAND HEALTH SYSTEM DEVELOPMENT PROJECT (UKHSDP) (P148531) I. General 1. Bank’s approval Date of the procurement Plan: Original: November 30, 2016 2. Date of General Procurement Notice: May 30, 2014 3. Period covered by this procurement plan: The procurement period of project covered from Year November 2016 to May 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB (Goods) Above US$ 2 million All 2. NCB (Goods) Above US$ 2 million All 3. ICB (Works) Above US$ 10 million All 4. NCB (Works) Above US$ 10 million All 5. Services (non-consultant) Above US$ 2 million All 6. LIB Above US$ 30,000 Procurement Methods and Threshold Category Method of Procurement Threshold (US$ Equivalent) Goods and Non-consultant ICB >3,000,000 services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 100,000 DC As per Para 3.7 of the Bank Guidelines Force Account As per Para 3.9 of Guidelines Framework Agreements As per Para 3.6 of Guidelines Works ICB >40,000,000 NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 200,000 Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines Community Participation As per Para 3.19 of Guidelines Page 1 of 4 Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts (including turnkey, supply & installation of plant and equipment and PPP) more than US$ 10.0 million equivalent; • Goods: All contracts (goods, information technology and non-consulting services) more than US$ 2.0 million equivalent; The above threshold will also apply to direct contract as well. The Bank will conduct prior review for only those contract whose estimate falls in prior review threshold value. In addition, the justifications for all contracts to be issued on LIB, more than US$ 30,000 will be subject to Banks prior review. These thresholds are for initial 18 months’ period and based on the procurement performance of the project, these thresholds will be modified. In addition, the Bank will carry out an annual ex-post procurement review of procurement below the prior review threshold. All contracts below the specified prior review threshold value shall be subject to Post Procurement Review (PPR). For the avoidance of doubts, the Bank shall be entitled to conduct, at any time, Independent Procurement Reviews (IPR) of all the contracts financed under the Credit. The IA shall prepare a list of contract and submit it to the Bank for conducting PPR. The PPR will be conducted on annual basis. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to Project Operational/Procurement Manual: The Project Implementation Plan (PIP) which also contains a chapter on Procurement arrangements was prepared by the project and agreed by the Bank to be used as guidance note while conducting project procurement. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014and “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011 and revised in July 2014, In case of any inconsistency between the PIP and the Bank Guidelines, the latter shall prevail. 5. Any Other Special Procurement Arrangements: Procurement of goods, works and non- consulting services shall be conducted through e-procurement portal http://uktenders.gov.in/nicgep/app using Bank’s standard bidding documents and agreed bidding documents as the case may be. International Competitive Bidding (ICB) is the preferred method for procurement of goods, works and non-consulting services. It is likely that there will procurement of about 6 packages of non-consulting services for integrated district health service providers under ICB method. For these procurement, a separate bidding document was developed by the project and reviewed and cleared by the Bank. Page 2 of 4 For the remaining packages, procurement will be conducted following National Competitive Bidding (NCB) procedures in accordance with paragraph 3.3 and 3.4 of the Guidelines. In addition, following additional provisions as agreed with GOI task force (as amended form time to time) shall apply: • Only the model bidding documents for NCB as agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; • Invitation to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; • No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprise from any given State; • Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • For prior review contracts, extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer); • For prior review contracts , re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank; • The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; • Rates contract entered into by Directorate General of Supplies and Disposal (DGS & D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however, for any procurement under the Shopping procedure; • Two or three envelop system will not be used (expect when suing e-procurement system assessed and agreed by the Bank. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders and procurement made through e-Government Market (eGM). On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness: Available in STEP. III. Selection of Consultants Page 3 of 4 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above US$ 1 million All contract 2. Single Source (Firms) Above US$ 1 million All contract 3. Individual Above US$ 300,000 All contracts 4. CQS/LCS Up to US$ 300,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: The project will be hiring private Health Service provider through PPP model. There is no standard bidding document within the Bank for procurement of such non-consulting services. Therefore, the project has developed bidding documents for hiring integrated Health Service provider and it was reviewed and agreed by the Bank. This bidding document will be used throughout the project for procurement of integrated Health Service provider through PPP mode. 4. Consultancy Assignments with Selection Methods and Time Schedule Available on STEP. Page 4 of 4 PROCUREMENT India : Uttarakhand Health Systems Development Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-12-22 2019-03-01 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P148531 GPN Date: Project Name: Uttarakhand Health Systems Development Project Loan / Credit No: / , IDA / 59480 Executing Agency(ies): Uttarakhand Health and Family Welfare Society WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-4773-CW-RFQ / Refurbishment of Office Request for Single Stage - One / Post Limited 0.00 Canceled 2017-01-21 2017-03-18 2017-09-14 including provision of work Quotations Envelope stations GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-4772-GO-RFQ / Procurement of Office Pending Request for Single Stage - One Equipment (Computers, IDA / 59480 Post Limited 0.00 Implementati 2017-12-20 2018-02-14 2018-08-13 Quotations Envelope Laptops, Scanners, Printers, on AC, Projectors etc.) IN-UKHFWS-4858-GO-RFQ / Procurement of office Request for Single Stage - One furniture, fixtures and IDA / 59480 Post Limited 0.00 Canceled 2017-12-20 2018-02-14 2018-08-13 Quotations Envelope related services including installations IN-UKHFWS-59908-GO-RFQ / Printing of forms for data Request for Single Stage - One collection to generate Family IDA / 59480 Post Limited 1.80 Signed 2018-04-30 2018-06-25 2018-12-22 Quotations Envelope Health Cards for the citizens of the state IN-UKHFWS-60856-GO-RFB / Procurement of office Single Stage - Two furniture, fixtures and IDA / 59480 Post Request for Bids Open - National 0.00 Canceled 2018-04-27 2018-05-02 2018-06-13 2018-08-26 2018-09-30 2019-03-29 Envelope related services including installations IN-UKHFWS-66945-GO-RFQ / Procurement of Air Conditioners, Furniture and Request for Single Stage - One Other Electrical Items and IDA / 59480 Post Open - National 0.00 Canceled 2018-06-28 2018-08-23 2019-02-19 Quotations Envelope Fixtures (including installation) for UKHSDP Office. IN-UKHFWS-66950-GO-RFQ / Procurement of Desktops, Pending Request for Single Stage - One Laptops and Multinational IDA / 59480 Post Limited 0.00 Implementati 2018-06-25 2018-08-20 2019-02-16 Quotations Envelope Devices (Printer/Scanner) for on UKHSDP Office. Page 1 IN-UKHFWS-72332-GO-RFQ / Procurement of office Pending Request for Single Stage - One furniture, fixtures and IDA / 59480 Post Open - National 0.00 Implementati 2018-08-08 2018-10-03 2019-04-01 Quotations Envelope related services including on installations NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-4768-NC-RFB / District Health Services Open - Single Stage - Two operator- MHV+ CHC + DH / Prior Request for Bids 0.00 Canceled 2017-01-16 2017-01-21 2017-03-04 2017-05-17 2017-06-21 2021-06-20 International Envelope strengthening (Integrated Model) For Tehri Cluster IN-UKHFWS-18627-NC-RFQ / Hiring of Employment Pending Agency firm for providing Request for Single Stage - One IDA / 59480 Post Open - National 0.00 Implementati 2018-02-20 2018-04-17 2018-10-14 office support staff, housing Quotations Envelope on keeping, security and Janitorial services IN-UKHFWS-18617-NC-RFQ Pending Request for Single Stage - One / Hiring of vehicles for IDA / 59480 Post Open - National 0.00 Implementati 2018-01-04 2018-03-01 2018-08-28 Quotations Envelope Project Operations on IN-UKHFWS-45540-NC-RFB / District Health Services Open - Single Stage - Two Operator DH+CHC+MHV IDA / 59480 Prior Request for Bids 13,825,581.58 Signed 2018-01-25 2018-01-30 2018-03-13 2018-05-26 2018-06-30 2018-12-27 International Envelope Strengthening of Tehri CLuster IN-UKHFWS-73748-NC-RFQ / This activity is a part of Communication plan for Stakeholder engagement for Tehri PPP Cluster and will Pending Request for Single Stage - One entail organizing State, IDA / 59480 Post Open - National 0.00 Implementati 2018-08-25 2018-10-20 2019-04-18 Quotations Envelope District and Block Level on Workshops for Public, Opinion Leaders, Other Stakeholders and the Govt officials. IN-UKHFWS-73749-NC-RFQ / This activity is a part of Communication Plan for Tehri Cluster Stakeholder Engagement covering Mass Pending Request for Single Stage - One Media Activities like Print IDA / 59480 Post Open - National 0.00 Implementati 2018-08-25 2018-10-20 2019-04-18 Quotations Envelope Media Advt. and Printing of on Tools and Materials like Brochures/Pamphlets/ CM message related to Project Activities. IN-UKHFWS-80738-NC-RFQ / This activity involves the hiring of domain name (www. ukhsdp.org) and design, development with Request for Single Stage - One IDA / 59480 Post Limited 3,150.62 Signed 2018-12-12 2019-02-06 2020-01-03 SSL security and 24x7 Quotations Envelope maintenance for one year of the UKHSDP website including official e mail domains Page 2 IN-UKHFWS-94700-NC-RFB / District Health Services Operator for District Open - Single Stage - Two Hospital, Community Health IDA / 59480 Prior Request for Bids 0.00 Canceled 2019-03-08 2019-03-13 2019-04-24 2019-07-07 2019-08-11 2020-02-07 International Envelope Centers and Mobile Health Vans Operations in Pauri Cluster IN-UKHFWS-94701-NC-RFB / Health Services Operator for Sub District Hospital, Open - Single Stage - Two Community Health Centers IDA / 59480 Prior Request for Bids 0.00 Canceled 2019-03-08 2019-03-13 2019-04-24 2019-07-07 2019-08-11 2020-02-07 International Envelope and Mobile Health Vans Operations in Ramnagar Cluster IN-UKHFWS-103774-NC- RFB / Health Services Operator for Sub District Pending Single Stage - Two Hospital, Community Health IDA / 59480 Prior Request for Bids Open - National 0.00 Implementati 2019-03-19 2019-03-24 2019-05-05 2019-07-18 2019-08-22 2020-02-18 Envelope Centers and Mobile Health on Vans Operations in Ramnagar Cluster IN-UKHFWS-103777-NC- RFB / District Health Services Operator for Pending Single Stage - Two District Hospital, Community IDA / 59480 Prior Request for Bids Open - National 0.00 Implementati 2019-03-19 2019-03-24 2019-05-05 2019-07-18 2019-08-22 2020-02-18 Envelope Health Centers and Mobile on Health Vans Operations in Pauri Cluster CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UKHFWS-18628-CS- QCBS / Selection of Agency for Development of Training Quality And Cost- Open - IDA / 59480 Post 0.00 Canceled 2018-02-15 2018-03-08 2018-04-21 2018-05-19 2018-06-18 2018-07-23 2018-08-27 2019-08-27 Materials and Imparting Based Selection International Training across state on Infection Control IN-UKHFWS-18620-CS-FBS Fixed Budget / Hiring of Internal Audit IDA / 59480 Post Open - National 0.00 Canceled 2018-03-01 2018-03-22 2018-05-05 2018-06-02 2018-07-02 2018-08-06 2018-09-10 2019-09-10 Selection Services IN-UKHFWS-18621-CS- QCBS / Selection of Consultant for conducting Feasibility Study, Gap Quality And Cost- Open - Under IDA / 59480 Post 0.00 2018-02-15 2018-03-08 2018-04-21 2018-05-19 2018-06-18 2018-07-23 2018-08-27 2019-08-27 Analysis, bid document Based Selection International Implementation preparation for turnkey provider for NABH Accreditation of Health Felicities IN-UKHFWS-18622-CS- QCBS / Selection of Quality And Cost- Open - IDA / 59480 Post 9,583.90 Signed 2017-12-15 2018-01-05 2018-02-18 2018-03-18 2018-04-17 2018-05-22 2018-06-26 2019-06-26 Consultant for Monitoring & Based Selection International Verification Agency IN-UKHFWS-59921-CS-CQS / Hiring of a consulting firm for developing software for Consultant data entry, conducting data IDA / 59480 Post Qualification Open - National 0.00 Canceled 2018-05-15 2018-06-05 2018-07-19 2018-08-18 2018-09-22 2023-03-31 entry, managing data base Selection for printing of Family Health Cards Page 3 IN-UKHFWS-72339-CS- QCBS / Selection of Agency Quality And Cost- for Training Needs IDA / 59480 Post Open - National 91,158.34 Signed 2018-08-01 2018-08-22 2018-10-05 2018-11-02 2018-12-02 2019-01-06 2019-02-10 2020-02-10 Based Selection Assessment and Development of Training Materials IN-UKHFWS-89330-CS- QCBS / Hiring of a consulting firm for Quality And Cost- Under developing software for data IDA / 59480 Post Open - National 0.00 2018-12-07 2018-12-28 2019-02-10 2019-03-10 2019-04-09 2019-05-14 2019-06-18 2020-06-17 Based Selection Implementation entry, conducting data entry, managing data base for printing of Family Health Cards INDIVIDUAL CONSULTANTS Page 4