Integrated Public Financial Management Reform Project PROCUREMENT PLAN (Textual Part) Project information: Country: Nepal Project Name: Integrated Public Financial Management Reform Project, Project ID: P164783 Project Implementation agency: 1. Public Expenditure and Financial Accountability Secretariat 2. Public Procurement Monitoring Office 3. Office of the Auditor General Date of the Procurement Plan: March 26, 2018 Period covered by this Procurement Plan: April 2018 – October 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Open Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national open market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Nepal’s Public Procurement Act 007 (1st Amendment) and the Regulations made thereunder, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations for IPF Borrowers, July 2016 (Revised November 2017), and the following conditions (a) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, to all who are willing to pay the required fee. (b) Eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph Eligibility of Section III Governance. of the Procurement Regulations for IPF Borrowers, July 2016. Foreign bidders shall not be precluded from bidding and no preference of any kind shall be given to national bidders. (c) Prospective bidders shall be given at least thirty (30) days from the date of publication of the invitation to bid or the date of availability of the bidding documents, whichever is later, to prepare and submit bids. There shall not be any restriction on the modality for delivery of bids. Bids may be withdrawn or modified any time before the deadline for submission of bids. Bids shall be opened in public in one place, immediately after the deadline for submission of bids. Bids received after the deadline for bid submission shall be rejected and returned to bidders unopened. (d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. (e) Evaluation of bids shall be made in strict adherence to the criteria disclosed in the bidding documents. Contract shall be awarded to the qualified bidder whose bid has been determined: (a) to be substantially responsive to the bidding documents, and (b) to offer the lowest-evaluated cost. (f) For contracts subject to the Bank’s prior review, all bids shall not be rejected, the procurement process shall not be cancelled, and new bids shall not be solicited without the Bank’s prior concurrence. In case of re-bidding, the time for preparation and submission of bids shall be as set forth under provision (c) above. (g) Bids shall be valid as per the period stated in the bidding documents. For contracts subject to prior review, the extension of bid validity shall not be allowed without the prior concurrence of the Bank: (a) for the first request for extension if it is longer than four (4) weeks; and (b) for all subsequent requests for extension irrespective of the period. (h) Bid and performance securities shall be in the format included in the bidding documents. The bid security shall be valid for twenty-eight days (28) beyond the original validity period of the bid, or beyond any period of extension if requested. Performance security shall be an amount of five (5) to ten (10) percent (%) of the contract price and shall not be increased merely based on comparison of the contract price with the pre-bid cost estimate. (i) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. (j) At the Recipient’s request, the Bank may agree to the Recipient’s use, in whole or in part, of its electronic procurement system, provided the Bank is satisfied with the adequacy of such system. (k) With respect to contracts subject to the Bank’s prior review, the Recipient shall obtain the Bank’s no objection before agreeing to: (a) a material extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services or other significant changes to the terms and conditions of the contract; (c) any variation order or amendment (except in cases of extreme urgency) which, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than fifteen percent (15%); or (d) the proposed termination of the contract. A copy of all contract amendments shall be provided to the Bank. (l) The bidding document and contract as deemed acceptable by the Bank shall include provisions stating the Bank’s policy to sanction firms or individuals, found to have engaged in fraud and corruption as defined in paragraph 3.32 of the Procurement Regulations. (m) In accordance with paragraph 5.4(c) of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not applicable for those contracts identified in the Procurement Plan tables; Works: Not applicable, as no works procurement under this project. PROCUREMENT Nepal : Integrated Public Financial Management Reform Project PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2018-04-03 2019-05-06 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164783 GPN Date: Project Name: Integrated Public Financial Management Reform Project Loan / Credit No: / , TF / A7475, TF / A7474 Executing Agency(ies): Public Expenditure and Financial Accountability Secretariat WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-PEFA-100204-GO-DIR / Pending Procurement of license of TF / A7474 Post Direct Selection Direct 0.00 Implementati 2019-02-14 2019-02-15 2019-03-20 2019-03-24 server. on NP-MOFAGA-104605-GO- Pending DIR / Procurement of TF / A7474 Post Direct Selection Direct 0.00 Implementati 2019-03-15 2019-03-20 2019-04-24 2019-10-21 laptop, scanner and on projector. NP-MOFAGA-104609-GO- Pending DIR / Procurement of laptop, Request for Single Stage - One TF / A7474 Post Open - National 0.00 Implementati 2019-04-20 2019-06-15 2019-12-12 printer, scanner and Quotations Envelope on projector. NP-PEFA-106567-GO-RFB / Procurement of IT equipment such as Desktop, Pending projectors, projectors etc for Single Stage - Two TF / A7474 Post Request for Bids Open - National 0.00 Implementati 2019-03-31 2019-04-05 2019-05-17 2019-07-30 2019-09-03 2020-03-01 strengthening Project Envelope on coordination unit, Project implementation unit and DPIUs. NP-FCGO-111416-GO-RFB / Procurement of equipment such as Desktop, projectors, Servers equipment, Storage Pending Single Stage - One equipment etc for TF / A7474 Post Request for Bids Open - National 0.00 Implementati 2019-04-28 2019-05-03 2019-06-14 2019-07-14 2019-08-18 2020-07-10 Envelope strengthening Project on coordination unit, Project implementation unit and DPIUs. NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 NP-PEFA-106556-NC-RFP / Pending Request for Single Stage - One Interaction with economic TF / A7474 Post Limited 0.00 Implementati 2019-03-25 2019-04-07 2019-04-10 Quotations Envelope journalist regarding PFM . on NP-PEFA-106564-NC-DIR / Pending Conduct ACCA course for TF / A7474 Post Direct Selection Direct 0.00 Implementati 2019-03-20 2019-03-25 2019-04-29 2019-05-06 PFM strengthening. on NP-PEFA-108474-NC-RFQ / Pending Request for Single Stage - One IPSAS Certification course TF / A7474 Post Limited 0.00 Implementati 2019-05-05 2019-06-30 2019-12-27 Quotations Envelope for PFM staff. on NP-PEFA-106572-NC-RFQ / Request for Single Stage - One Public hearing at local level TF / A7474 Post Open - National 0.00 Canceled 2019-05-10 2019-07-05 2020-01-01 Quotations Envelope regarding PFM issues. NP-PEFA-106575-NC-RFQ / Request for Single Stage - One Conduct training for social TF / A7474 Post Open - National 0.00 Canceled 2019-05-06 2019-07-01 2019-12-28 Quotations Envelope audit at SNG levels. NP-PEFA-108636-NC-RFB / Under Single Stage - One Tuition and logistic costs for TF / A7474 Post Request for Bids Open - National 0.00 Implementati 2019-04-02 2019-04-03 2019-05-15 2019-06-14 2019-07-19 2020-01-15 Envelope ACCA course. on NP-PEFA-110214-NC-RFQ / Pending Request for Single Stage - One Public hearing at local level TF / A7474 Post Limited 0.00 Implementati 2019-04-22 2019-06-17 2019-12-14 Quotations Envelope regarding PFM issues. on NP-PEFA-110216-NC-RFQ / Pending Request for Single Stage - One Conduct training for social TF / A7474 Post Limited 0.00 Implementati 2019-04-20 2019-06-15 2019-12-12 Quotations Envelope audit at SNG levels. on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-PEFA-54360-CS-CQS / Consultant Develop Medium Term Pending / Post Qualification Open - National 0.00 2018-06-14 2018-07-05 2018-08-18 2018-09-17 2018-10-22 2019-04-20 Revenue Forecasting Implementation Selection Framework. NP-PEFA-54359-CS-CQS / Consultant Develop PFM Road map and Pending / Post Qualification Open - National 0.00 2018-05-31 2018-06-21 2018-08-04 2018-09-03 2018-10-08 2019-04-06 Umbrella Grant Policy for Implementation Selection SNG's. NP-PEFA-54368-CS-CQS / Consultant Adoption of NFRS in / Post Qualification Open - National 0.00 Under Review 2018-05-15 2018-06-05 2018-07-19 2018-08-18 2018-09-22 2019-03-21 selected State Owned Selection Enterprises. NP-PEFA-54365-CS-CQS / Quality And Cost- Open - Conduct Study for IFMIS / Post 0.00 Canceled 2018-05-01 2018-05-22 2018-07-05 2018-08-02 2018-09-01 2018-10-06 2018-11-10 2019-11-10 Based Selection International Development. NP-PEFA-54396-CS-CQS / Developing Operating Consultant Procedure and Capacity / Post Qualification Limited 0.00 Under Review 2018-04-30 2018-05-14 2018-06-13 2018-07-18 2019-01-14 Development of Federal and Selection Province PAC members. Page 2 NP-PEFA-91339-CS-QCBS / To Develop an action plan for Assortment, Up Gradation and Enhancement of the Existing IT based Quality And Cost- Open - Under Public Financial Management TF / A7475 Post 0.00 2018-12-14 2019-01-04 2019-02-17 2019-03-17 2019-04-16 2019-05-21 2019-06-25 2020-06-24 Based Selection International Implementation (PFM) Systems in transition to Complete Integrated Financial Management Information System. NP-ICAN-100178-CS-CQS / Consultant Under GAP Analysis for NFRS TF / A7475 Post Qualification Open - National 0.00 2019-02-18 2019-03-10 2019-05-09 2019-06-08 2019-06-14 2019-10-12 Implementation application in NOC. Selection NP-ICAN-100180-CS-CQS / Consultant Pending NFRS Application in Nepal TF / A7475 Post Qualification Open - National 0.00 2019-10-02 2019-10-22 2019-12-21 2020-01-05 2020-01-26 2020-07-24 Implementation Oil Corporation . Selection NP-ICAN-100181-CS-CQS / Consultant Develop Software to Pending TF / A7475 Post Qualification Open - National 0.00 2019-03-15 2019-04-04 2019-06-03 2019-06-18 2019-07-09 2020-01-05 facilitate learning, monitoring Implementation Selection and regulation. NP-ICAN-100184-CS-CQS / Consultant Preparation of NFRS Pending TF / A7475 Post Qualification Open - National 0.00 2019-03-28 2019-04-17 2019-06-26 2019-07-21 2019-08-11 2020-08-10 Manual and Training Implementation Selection Material . NP-PEFA-100215-CS-CQS / Consultant Procurement of procurement TF / A7474 Prior Qualification Open - National 0.00 Canceled 2019-02-13 2019-02-14 2019-03-11 2019-04-10 2019-05-15 2019-11-11 consultant. Selection NP-PEFA-57243-CS-CQS / Training Need Assessment Consultant Under and Roadmap development TF / A7474 Post Qualification Open - National 0.00 2019-03-19 2019-03-20 2019-05-03 2019-05-24 2019-06-28 2019-12-25 Implementation for PFM capacity building Selection of GoN staffs. NP-PEFA-106570-CS-CQS / Consultant Pending Consulting service for PFM TF / A7474 Post Qualification Open - National 0.00 2019-04-01 2019-04-22 2019-06-05 2019-07-05 2019-08-09 2020-02-05 Implementation strategy update. Selection NP-PEFA-106582-CS-CQS / Consultant Study and preparation of Pending TF / A7474 Post Qualification Open - National 0.00 2019-04-02 2019-04-03 2019-05-17 2019-06-16 2019-07-21 2020-01-17 capital investment project Implementation Selection appraisal guideline. NP-PEFA-106583-CS-CQS / Consultant Pending Conduct study on unreported TF / A7474 Post Qualification Limited 0.00 2019-03-26 2019-04-09 2019-05-09 2019-06-13 2019-12-10 Implementation government operation. Selection NP-MOFAGA-108463-CS- CQS / Improvement of revenue management system Consultant Pending for local government and TF / A7474 Post Qualification Open - National 0.00 2019-03-24 2019-04-14 2019-05-28 2019-06-27 2019-08-01 2020-01-28 Implementation strengthening capacity of Selection local level revenue advisory committee. NP-MOFAGA-104594-CS- Consultant CQS / Developing internal Pending TF / A7474 Post Qualification Open - National 0.00 2019-03-29 2019-03-30 2019-05-27 2019-06-26 2019-07-31 2020-01-27 control and audit system for Implementation Selection local government. Page 3 NP-FCGO-110199-CS-QCBS / Consulting services for Quality And Cost- Under NPSAS implementation TF / A7474 Prior Open - National 0.00 2019-04-18 2019-05-09 2019-06-27 2019-08-06 2019-08-21 2019-09-19 2019-10-20 2021-06-30 Based Selection Implementation (Federal, State and Local Level). NP-FCGO-110189-CS-CQS / International consultant for Consultant peer review and quality TF / A7474 Post Qualification Limited 0.00 Canceled 2019-04-12 2019-05-15 2019-06-14 2019-07-19 2021-06-30 check of NPSAS (on Selection Intermittent basis). INDIVIDUAL CONSULTANTS Page 4