PROCUREMENT PLAN (Textual Part) Project information: Pakistan – KP SADP Additional Financing[country] – P162244 Project Implementation agency: PIU KP-SADP Date of the Procurement Plan: May 29, 2017 Period covered by this Procurement Plan: May 2017 – Dec 2017 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Khyber Pakhtunkhwa Public Procurement Goods, Works and Services Rules, 2014, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Additional Procedures for National Competitive Bidding. The procedures applicable to the procurement of Goods and Non-consulting services under contracts awarded on the basis of National Competitive Bidding shall be those set out in the The Khyber Pakhtunkhwa Public Procurement Goods, Works and Services Rules, 2014, as agreed to with the Association, the Recipient shall ensure that the following additional requirements be applied in order to align such procedures with the principles of economy, efficiency, transparency and broad consistency with the provisions Procurement of Section I of the Procurement Guidelines, pursuant to paragraph 3.3 of said Guidelines. In the event of a conflict between the Recepient’s procedures and the additional provisions set out below, the latter shall govern. (i) Invitation to bid shall be advertised in at least one national newspaper with wide circulation, at least thirty (30) days prior to the deadline for the submission of bids; (ii) bid documents shall be made available, by mail or in person, to all who are willing to pay the required fee; (iii) foreign bidders shall not be precluded from bidding and no preference of any kind shall be given to national bidders in the bidding process; (iv) bidding shall not be restricted to pre-registered firms; (v) qualification criteria shall be stated in the bidding documents; (vi) bids shall be opened in public, immediately after the deadline for submission of bids; (vii) bids shall not be rejected merely on the basis of a comparison with an official estimate without the prior concurrence of the Association; (viii) before rejecting all bids and soliciting new bids, the Association’s prior concurrence shall be obtained; (ix) bids shall be solicited and works contracts shall be awarded on the basis of unit prices and not on the basis of a composite schedule of rates; (x) contracts shall not be awarded on the basis of nationally negotiated rates; (xi) a single bid shall also be considered for award; (xii) contracts shall be awarded to the lowest evaluated and qualified bidder; (xiii) post-bidding negotiations shall not be allowed with the lowest evaluated or any other bidders; (xiv) draft National Competitive Bidding contract would be reviewed by the Association in accordance with prior review procedures; (xv) any firm declared ineligible by the Association, based on a determination by the Association that the firm has engaged in corrupt, fraudulent, collusive, coercive or obstructive practices in competing for or in executing an Association-financed contract, shall be ineligible to be awarded an Association-financed contract during the period of time determined by the Association; (xvi) each contract financed from the proceeds of the Financing shall provide that the suppliers, contractors and subcontractors shall permit the Association, at its request, to inspect their accounts and records relating to the performance of the contract and to have said accounts and records audited by auditors appointed by the Association. The deliberate and material violation by the supplier, contractor or subcontractor of such provision may amount to obstructive practice. (xvii) Recipient-owned enterprises shall be eligible to bid only if they can establish that they are legally and financially autonomous, operate under commercial law, and are not a dependent agency of the Recipient (xviii) The Association shall declare a firm ineligible, either indefinitely or for a stated period, to be awarded a contract financed by the Association if it at any time determines that the firm has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for or executing a contract financed by the Association When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable; Works: is not applicable Other Relevant Procurement Information. SOPs for Procurement for Community based Activities Procurement Manual for PIU KP-SADP based activities PROCUREMENT Pakistan : KP SADP Additional Financing and Restructuring PLAN General Information Country: Pakistan Banks Approval Date of the Original Procurement Plan: 2017-04-25 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-02-28 Project ID: P162244 GPN Date: Project Name: KP SADP Additional Financing and Restructuring Loan / Credit No: Executing Agency(ies): KP SADP Additional Financing and Restructuring WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PK-SADP AF-13147-GO-RFQ / Request for Single Stage - One Under Solarization of PMU Office (Solar Project Implementation Support Post Open - National 9,548.00 0.00 2017-05-06 2017-07-01 2017-12-28 Quotations Envelope Implementation and solar related equipment) PK-SADP AF-13162-GO-RFQ / Procurement of Furniture & Request for Single Stage - One Pending Project Implementation Support Post Open - National 2,148.00 0.00 2017-07-20 2017-08-10 2018-02-06 Fixtures for Liaison office Quotations Envelope Implementation Peshawar PK-SADP AF-13228-GO-RFQ / Community Development and Request for Single Stage - One Pending Camera, Projector and Post Open - National 78,756.00 0.00 2017-07-22 2017-09-16 2018-03-15 Social Capital Building Quotations Envelope Implementation Equipment etc. PK-SADP AF-13229-GO-RFQ / Request for Single Stage - One Pending Motor Cycles 70 cc for DIUs (09 Project Implementation Support Post Open - National 6,016.00 0.00 2017-05-21 2017-07-16 2018-01-12 Quotations Envelope Implementation Motorcycle) PK-SADP AF-13159-GO-RFQ / MIS Section allied Equipment etc. Request for Single Stage - One Pending Project Implementation Support Post Open - National 1,910.00 0.00 2017-08-15 2017-09-05 2018-03-04 Equipment Name:- Cloud Quotations Envelope Implementation Network Storage (Sharing Center) PK-SADP AF-13230-GO-RFQ / Community Driven Investment Single Stage - One Procurement of Tool Kits for Prior Request for Bids Open - National 143,225.00 0.00 Canceled 2018-01-15 2018-01-20 2018-03-03 2018-04-02 2018-05-07 2018-11-03 Program Envelope trainees NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PK-SADP AF-13258-CS-CQS / Consultant Community Development and Under Production & Airing of Radio Post Qualification Open - National 143,225.00 0.00 2017-07-10 2017-07-24 2017-07-31 2017-09-13 2017-10-13 2017-11-17 2018-05-16 Social Capital Building Implementation Magazine Show Selection PK-SADP AF-13294-CS-CQS / Consultant Community Development and Pending Baseline Survey for Extension of Post Qualification Open - National 28,645.00 0.00 2017-09-01 2017-09-22 2017-11-05 2017-12-05 2018-01-09 2018-07-08 Social Capital Building Implementation program Selection PK-SADP AF-13239-CS-QCBS / "Development of plan for self Consultant Community Driven Investment Pending reliance/skill development of Post Qualification Open - National 152,774.00 0.00 2017-06-01 2017-06-22 2017-08-05 2017-09-04 2017-10-09 2018-04-07 Program Implementation unemployed youth in project Selection districts" PK-SADP AF-13231-CS-CQS / Detailed Engineering Design, Consultant Community Development and Pending feasibility Economic Analysis Post Qualification Open - National 104,698.00 0.00 2017-05-19 2017-06-09 2017-07-23 2017-08-22 2017-09-26 2018-03-25 Social Capital Building Implementation and Construction Supervision Selection Consultancy firm PK-SADP AF-47075-CS-CQS / Consultant Hiring of Firm for the Capacity Community Development and Pending Post Qualification Open - National 38,000.00 0.00 2018-02-08 2018-02-23 2018-03-10 2018-03-17 2018-04-03 2018-09-30 Building of KP-SADP Officials Social Capital Building Implementation Selection Training/Exposure INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PK-SADP AF-13319-CS-INDV / Training Need Assessment (TNA) Individual Consultant Pending Project Implementation Support Post Limited 4,774.00 0.00 2017-08-15 2017-08-20 2017-09-10 2017-10-15 2018-04-13 and Development of a Training Selection Implementation Plan for Project Staff Page 1 PK-SADP AF-13331-CS-INDV / Individual Consultant Pending Project Implementation Support Post Limited 2,864.00 0.00 2017-09-15 2017-09-20 2017-10-11 2017-11-15 2018-05-14 Services of Legal Adviser Selection Implementation PK-SADP AF-14417-CS-INDV / Community Development and Individual Consultant Pending Facilitators/Social Organizers (10 Post Limited 165,683.00 0.00 2017-10-18 2017-10-23 2017-11-13 2017-12-18 2018-06-16 Social Capital Building Selection Implementation Male & 02 Female for DIUs) PK-SADP AF-18514-CS-INDV / Individual Consultant Pending Project Implementation Support Post Limited 37,334.00 0.00 2017-07-17 2017-07-22 2017-08-12 2017-09-16 2018-03-15 Finance Management Specialist Selection Implementation PK-SADP AF-19844-CS-INDV / Infrastructure Specialist. TORs for the suject Position are already shared with the Bank. Individual Consultant Pending Project Implementation Support Post Open 37,334.10 0.00 2017-07-17 2017-09-04 2017-09-25 2017-10-30 2018-04-28 After the approval of the TORs Selection Implementation hiring process for the said Post will be initiated. Thanks PK-SADP AF-13327-CS-INDV / Individual Consultant Under Environmental Safeguards Project Implementation Support Post Limited 39,119.00 0.00 2017-07-15 2017-07-20 2017-08-10 2017-09-14 2018-03-13 Selection Implementation Specialist PK-SADP AF-21307-CS-INDV / Individual Consultant Pending Project Implementation Support Post Open 30,192.00 0.00 2017-07-24 2017-09-11 2017-10-02 2017-11-06 2018-05-05 Social Safeguards Specialist Selection Implementation PK-SADP AF-37160-CS-CDS / Selection of Internal Audit Firm As decided in the KP portfolio, that the scope of work of the Community Development and internal audit firm already hired Post Direct Selection Direct 33,419.00 0.00 Canceled 2017-11-20 2017-11-28 2018-02-01 2018-07-31 Social Capital Building through competitive process in GPP - KP will be expanded. The KP-SADP intends to hire the services of M/s KPMG on SSS. PK-SADP AF-38700-CS-CDS / KP-SADP intends & requests t he services of the M/s KPMG t o be hired as an inter Audit fi rm on single Sole Selection method. Community Development and Prior Direct Selection Direct 33,419.00 0.00 Under 2017-12-01 2018-01-16 2017-12-11 2018-01-19 2018-07-18 Social Capital Building Implementation Justification for hiring of M/s KPMG on SSS are as under:- • M/s KPMG is a Category A fir m as per SBP ratings and one of the big 4 PK-SADP AF-48628-CS-CDS / Hiring of consultancy firm for conducting detail livelihood study and designing of livelihood frame Community Development and Under Prior Direct Selection Direct 47,742.00 0.00 2018-02-14 2018-02-22 2018-02-20 2018-03-16 2018-09-12 work of KP-SADP. The TORs for Social Capital Building Implementation the subject activity has already been approved on Single Source Selection Method. PK-SADP AF-50030-CS-CDS / Hiring Firm for Kp-SADP Officials Community Development and Pending Prior Direct Selection Direct 38,200.00 0.00 2018-02-23 2018-03-05 2018-03-16 2018-04-30 Training/Capacity Social Capital Building Implementation building/Exposure visits Page 2