Procurement Plan for Meghalaya – CommunityLed Landscape Management Project [CLLMP] P157836 [Period:First 18 months of the Project] Covering the Period :June 2017 to December 2018 Meghalaya Basin Management Agency PROCUREMENT PLAN Country : INDIA Borrower : Government of India on behalf of Government of Meghalaya Project Name :Meghalaya – Community Led Landscape Management Project[P157836] Project Implementation Agency:Meghalaya Basin Management Agency [MBMA] Date of General Procurement Notice : Bank’s Approval Date of the Procurement Plan :October 30, 2017 Original … June 5, 2017 Revision 1 :October 31, 2017 Date of the Procurement Plan: October 31, 2017 Period covered by this Procurement Plan: June 2017 – December 2018 Preamble 1. Procurement would be carried out in accordance with the World Bank’s Procurement Framework and “Procurement Regulations for Borrowers, July 2016”, hereinafter referred to as “Regulations”, will be applicable for all procurement under the project. 2. In accordance with paragraph 5.9 of the Regulations, the Bank’s Systematic Tracking and Exchanges in Procurement [STEP] system will be used to prepare, clear and update Procurement Plan and conduct all procurement transactions for the Project. 3. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. 4. Advance Contracting with Retroactive Financing: For effective project implementation and effective start-up, the project has initiated advance contracting which is likely to include, but may not be limited to critical consultancies envisaged under the Project, namely, consultancy for baseline survey, study identifying drivers of deforestation, and study on impact of mining. 5. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. Page 2 of 21 6. Procurement Management: The project will be implemented, monitored, and coordinated by the MBMA. The Procurement Cell will be housed within the SPMU and will be headed by the Additional Project Director [Administration] assisted by two Deputy Project Directors [one each for Garo Hills and Khasi/Jaintia Hills], who in turn will report to the Project Director, SPMU. The procurement cell will be supported by a Procurement Expert and will be responsible for day-to-day procurement functions [such as procurement planning and implementation of centralized procurement, approving and monitoring procurement plans for decentralized procurement, coordination with decentralized procuring entities at various levels and with technical cells and various line departments, contract administration and management, reporting and coordinating with the Bank, identifying capacity building/training needs for project staff and officials and conducting procurement trainings, implementation of procurement risk mitigation action plan, etc.]. 7. E-Procurement:Use of eProcurement using the NIC Portal will be appropriately introduced when the project builds the capacity to do so in line with GO FEG.25/2014 dated February 7, 2014 issued by the Finance Department of the Government of Meghalaya, to bring in greater transparency in the procurement process. 8. Record Keeping: All records pertaining to the award of tenders, including bid notification, register pertaining to sale and receipt of bids, bid opening minutes, Bid Evaluation Reports; and all correspondence pertaining to bid evaluation, communication sent to/with the World Bank in the process, bid securities, approval of invitation/evaluation of bids by the State/District/Block and Village levels would be retained by the respective Implementing Agencies. 9. Disclosure of Procurement Plan: The project will use the Bank’s online procurement planning, tracking and monitoring tool, Systematic Tracking of Exchanges in Procurement. The Procurement Plan and it’s updates, as approvedby the Bank in STEP will be disclosed on the Bank’s external website, the project website and shared with with District and sub- district level implementing agencies. 10. Disclosure of Procurement Information: a. The following documents shall be disclosed on the Project website: [i] procurement plan and updates, [ii] Specific Procurement Notice for procurement of goods, non-consulting services and works for opencompetitive procurement [iii] Request for Expressions of Interest for selection/hiring of consulting services, [iv]list of contracts awarded, [v] shortlist of consultants. b. For all prior review procurement, following details shall be sent to the Bank through STEP for publishing in the UNDB and World Bank external website: [i]Procurement Notices for procurement of goods, non-consulting services and works using international/nationalopen market approach [ii] request for Expressions of Interest for consulting services (iii) contract award details of all procurement of goods and works using international/nationalopen competitive procurement, [iv] contract award details of all consultancy services and [v] list of contracts/purchase orders placed following Direct Page 3 of 21 Selection or CQS procedures on a quarterly basis. In addition, implementing agency will also publish on its website any information required under the provisions of “suomotu” disclosure as specified by India’s Right to Information Act. 11. Complaint Handling Mechanism: A complaint handling mechanism to address any procurement related complaints received by the project, will be developed and implemented by the SPMUto the satisfaction of the Bank. Upon receipt of complaints, immediate action would be initiated to acknowledge the complaint and to redress it within a reasonable timeframe. All complaints will be addressed at levels higher than the level at which the procurement process was undertaken or the decision was taken. Any complaint received will also be forwarded to the Bank for information, and the Bank would be kept informed after the complaint is redressed. 12. Contract Management:Procurement Cell under the SPMU will be responsible for overall procurement and contract management. The Procurement Cell will be ably assisted by a multi-skilled Project management team, engaged to provide overall implementation support and monitor all Goods, Non-consulting services and Consultancy contracts. 13. Leased Assets:Not Applicable 14. Procurement of Second Hand Goods:Not Applicable 15. Domestic Preference: Goods: The provision of domestic preference will be applied in the evaluation of bids in accordance with Annex VI of the Regulations. Works: Not Applicable. 16. Procurement Profile As per PPSD, procurement will be both centralized at SPMU and decentralized to Districts and Village levels. No procurement will be undertaken at the Block Level. The procurement profile at the centre is likely to consist inter alia of service vehicles, office equipment, cameras, GIS and geospatial applications, satellite imagery, IT equipment and accessories, consultancies to support need based studies and technical assistance, internal audit, baseline survey, monitoring and evaluation, MIS development, communications and outreach, individual technical experts to support SPMU, printing services for IEC, and minor civil works, etc. The procurement profile at the District level is likely to include inter alia office equipment and furniture, IT equipment and accessories, minor repairs and civil works, etc. Communities will implement their procurements in accordance with their approved Community Natural Resource Management Plans and the procurement profile is likely to include inter alia agriculture items and equipment, minor civil works including repairs of existing structures, etc. Most procurement would involve National Competitive Procurement, Request for Quotations and a few Direct Selections. All community driven procurement will follow the procedures outlined in the procurement chapter of the Page 4 of 21 Community Operations Manual and will be governed by the provisions of Paragraphs 6.9 and 6.10 of Annex XII of the Regulations. 17. National Procurement Procedures – Request for Bids :In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market [as specified in the Procurement Plan tables in STEP], the country’s own procurement procedures updated from time to time may be used, as elaborated below: a. Only the model procurement documents agreed with The World Bank [and as amended for time to time], shall be used for bidding; b. Invitations to bid shall be advertised in at least one widely circulated national daily newspaper [or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded], at least 30 days prior to the deadline for the submission of bids; c. No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state owned enterprises, small scale enterprises or enterprises from any given state; d. Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank [i] for the first request for extension if it is longer than four weeks; and [ii] for all subsequent requests for extension irrespective of the period [such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer]’; e. Re-bidding shall not be carried out with reference to contracts subject to Bank’s prior review without prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; f. Rate contracts entered into by the Directorate General of Supplies and Disposals [DGS&D] will not be acceptable as a substitute for national competition procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts and its new version will be acceptable, however, for any procurement under the shopping procedures, Bank has allowed use of Government of India’s Government e- Marketplace [GeM][www.gem.gov.in] in lieu of Shopping/RFQ as per following details: • Use of GeM will be allowed in lieu of shopping up to US$30,000 in catalog mode [viz. any available item could be selected by borrowers]. • Use of GeM will be allowed in lieu of shopping up to US $100,000, provided there are at least 3 suppliers for the item on GeM and the Purchaser uses RFQ [mini competition or bidding among suppliers] feature on GeM to discover the final price. In both above cases Borrowers will record their assessment on reasonableness of Page 5 of 21 price. Also, GeM is not to be used in lieu of National Competive Procurement [NCP]. g. No negotiations are conducted even with the lowest evaluated responsive bidders. h. Two or three envelope system will not be used [except when using e-Procurement system assessed and agreed by the Bank]. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. 18. Procurement Methods/Market Approaches and related World Bank’s review thresholds for Goods, Works,Non-Consulting Services and Consulting Services Applicable Regulations of the World Bank:Procurement for the proposed project will be carried out in accordance with the Bank’s Procurement Regulations for Borrowers for Goods, Works, Non-Consulting and Consulting Services dated July 1, 2016, and applicable to Investment Project Financing [IPF] hereinafter referred to as “Regulations”. The project will be subject to the Bank’s Anticorruption Guidelines as of July 1, 2016. All procurement will also be in accordance with the provisions stipulated in the Loan Agreement. Procurement Plan will list review requirements for each of the packages.Prior review and procurement method thresholds agreed with the World Bank for the Project based on the risk assessed are detailed below. These thresholds shall be reviewed and revised, if necessary, during the life of the proposed Project so that these are consistent with the risk assessments made periodically [Note: Any amendments to post-review contracts, raising the contract value to prior review threshold, will also be subject to prior review by the World Bank]. Procurement Approaches and Methods Thresholds [US$ equivalent] Open International [Goods, IT and non- >3 Million consulting services] Open National [Goods, IT and Non- > 100,000 and up to 3 Million consulting Services] National Request For Quotation Up to 100,000 [Goods/Works] Open International [Works] > 40 Million Open National [Works] > 100,000 and up to 40 Million Direct Selection No threshold. For Goods/Works/Non Consulting Services : As per paragraphs 6.8-6.10 of Regulations. For Consultants: As per paragraphs 7.13- 7.15 of Regulations. Framework Agreement For Goods/Works/Non Consulting Services : As per paragraphs 6.57-6.59 of Regulations. Page 6 of 21 For Consultants : As per paragraph 7.33 of Regulations. Shortlist of National Consultants Up to 800,000 World Bank review of procurement. The Bank will prior review the following contracts: • Works: All contracts more than US $10 million equivalent • Goods and Non-Consulting Services: All contracts more than US $2 million equivalent • Consultancy services [Firms] : All contracts more than US $1 million equivalent • Consultancy Services [Individual Consultants] : All contracts more than US $0.3 million equivalent Procurement Post Review: All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. Even in post review cases, the inputs of Bank on Technical Specifications/TORs will be obtained by the Project. Independent ProcurementReview :The Bank may conduct at ay time, Independent Procurement Review of all contracs financed under the Loan. 19. Prior Review Arrangements: Goods, Non Consulting Services and Civil Works : In the case of contracts for procurement of goods, non-consulting services and civil works, subject to prior review, before granting/agreeing to [i] a material extension of the stipulated time for performance of a contract; or [ii] any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or [iii] any change variation order or orders under such contract amendment [except in cases of extreme urgency] which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% [fifteen percent]; or [iii] the proposed termination of the original price contract, the Borrower shall seek Bank’s no objection to the proposed extension, modification, or change order.A copy of all amendments to the contract shall be furnished to the World Bank for its record. In case of Prior Review of Goods/Non-Consulting Services/Works contracts, prior concurrence of the Bank will be applicable for :justificaiton for Direct Selection;Request for Bids[RFB]/Request for Proposals [RFP] documents and subsequent amendments [if any]; minutes of pre-bid/proposal conferenceif it leads to issuance of corrigendum; bid/proposal evaluation report prepared in the prescribed format of the Bank; signed contract agreement. 20. Prior ReviewArrangements : Consultancy Services Page 7 of 21 • Terms of Reference [ToR] :All ToR for consultancy assignments will be subject to prior technical concurrence by Task Team Leader of the World Bank. • In the case of contracts subject to prior review, before agreeing to:[a] an extension of the stipulated time for performance of a contract; [b] any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or [c] the proposed termination of the contract, the Borrower shall seek Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. • In case of Prior Review Consultancy contracts, prior concurrence of the Bank will be applicable for the following: justification for Direct Selection; Expression of Interest [EOI]; Short List; Request for proposal [RFP] and it’s amendments, if any; Minutes of pre- proposal conference, if any and if they lead to amendment to the RFP; Technical Evaluation Report prepared in the prescribed format of the Bank; Draft Contract Agreement along with Combined Evaluation report and Minutes of Negotiations; Final Signed Contract. 21. Short List:The shortlist shall include not fewer than five and not more than eight eligible firms with further reference to section 7.16 to 7.20 of Procurement Regulations. 22. Advertisement:The Request for Expression of Interest for consultancy services shall be advertised in regional and at least one national leading newspaper and project website. 23. Other Special Selection Arrangements/Requirement • Consultancy assignment with NGOs, may be procured through appropriate selection procedure, as per para 7.29 of the Procurement Regulations. • Procurement by communites will be in accordance with Paras 6.52 and 6.53 of Section VI of the Regulations. • SPMU will establish internal prior review thresholds that will be reflected in the Procurement Manual for the Project and the Procurement chapter of the Community Operations Manual prepared by MBMA. Additionally, the terms of refence for internal auditors [Individual Consultants] hired by the SPMU for conducting the financial audit will include adequate requirement to cover review of compliance of agreed procurement procedures during project implementation. The TOR for procurement audit by MBMA will be cleared by the Bank. 24. Reference to various Manuals • Community OperationsManual:TheProject Operational Manual as disclosed on the project website would be used as guidance to the communities. • Procurement Manual :A Procurement Manual will be prepared forguidance to the SPMU, district and sub-district level procuring entities and will be disclosed on the project website. 25. STEP Tables Attached. Page 8 of 21 26. Implementing Agency Capacity Building Activities with Time Schedule Training and Capacity building activities would be organized through SPMU. a. Trainings and capacity building workshops for officials as well as field staff will help in building and maintaining the necessary and adequate procurement capacity, support transition to new ways-of-working; and provide on-the-job handholding support to improve service delivery at the frontline b. Key staff may be sent for trainings at IIM Lucknow. Additionaly, relevant project staff may also avail of the free Massive Open Online Course on public procurement [www.procurementlearning.org] offered by the Bank as well as the paid Professional Diploma in Public Procurement course delivered through the Charter of Public Procurement Studies. c. The allocation for the capacity building activities such as trainings and workshopsis included under the operating expenses. Page 9 of 21 Annexure – 1 RFB Contra Bid Bid Evaluation Contra Draft Specific Notification of ct Estim Invitation to Submission / Report and Signed Contract ct Activity Bidding Procurement Intention of Amen Revi Procure ated Providers Opening / Recommendatio Contract Completion Termin Referen Market Documents Notice Award dment Compon ew Cate ment Amou Minutes n for Award ation ce No. / Approac s ent Typ gory Proces nt Descripti h e s on: Ac (US$) Plann Act Plann Actu Plan Act Plann Actu Plann Plann Actu Plann Actu Plan Actual Actual tu Actual ed ual ed al ned ual ed al ed ed al ed al ned al Strength ening GD - 4 / knowled Vehicles ge and Single ( 10 four capacity Stage wheeler Goo Open - 230,7 2018/ 2018/ 2018/ 2018/0 2018/0 2018/0 2018/ for Post One s: for ds National 69.00 01/01 01/06 02/17 3/19 4/02 4/23 10/20 manage Envelop SPMU ment of e and natural DPMUs) resource s Strength ening knowled GD - 3 / ge and Single Media capacity Stage Goo Open - 353,8 2018/ 2018/ 2018/ 2018/0 2018/0 2018/0 2018/ Lab for Post One ds National 46.00 01/15 01/20 03/03 4/02 4/16 5/07 11/03 Equipme manage Envelop nt ment of e natural resource s Commu GD - 8 / nity led Equipme Single landsca nt for Stage 1,153 pe Goo Open - 2018/ 2018/ 2018/ 2018/0 2018/0 2018/0 2018/ Training Post One ,846. planning ds National 02/15 02/20 04/03 5/03 5/17 6/07 12/04 Facilities Envelop 00 and at Block e impleme units ntation Page 10 of 21 RFQ Ame ndm Invitatio ents Activ Draft Cont Cont Esti Specific n to to Comparis Notificati ity Request Receive ract Contract ract mat Ac Procure Supplie Requ on of on of Signed Refe Re Mar Pro for Quotatio Ame Completi Ter ed tivi ment r/ est Quotatio Intention Contract renc vie Cat ket ces Quotatio ns ndm on mina Comp Am ty Notice Contrac for ns of Award e w ego Ap s ns ents tion onent ount St tor Quot No. / Ty ry pro Stat at ation Desc pe ach us (US us s riptio $) A Pl A Pl A A A A A A n: Plan ct an ct an ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Actu ned ua ne ua ne ua al ned ua ned ua ned ua ned ua al ned ua al l d l d l l l l l l GD - 5/ Offic Projec Un e t de Equi mana 107, Sub 201 201 201 201 201 201 Po Go Lim r pme geme 692. mitt 7/12 8/01 8/01 8/01 8/02 8/08 st ods ited Re nt for nt and 00 ed /18 /06 /13 /27 /17 /16 vie distri gover w ct nance level units NCS Stren -2/ gtheni Non Radi ng - Un o knowl con de Prog edge 30,7 Sub 201 201 201 201 201 201 Po sulti Lim r ram and 69.0 mitt 8/02 8/03 8/03 8/03 8/04 8/10 st ng ited Re me capac 0 ed /12 /03 /10 /24 /14 /11 Ser vie and ity for vice w Broa mana s dcas geme ting nt of Page 11 of 21 Ame ndm Invitatio ents Activ Draft Cont Cont Esti Specific n to to Comparis Notificati ity Request Receive ract Contract ract mat Ac Procure Supplie Requ on of on of Signed Refe Re Mar Pro for Quotatio Ame Completi Ter ed tivi ment r/ est Quotatio Intention Contract renc vie Cat ket ces Quotatio ns ndm on mina Comp Am ty Notice Contrac for ns of Award e w ego Ap s ns ents tion onent ount St tor Quot No. / Ty ry pro Stat at ation Desc pe ach us (US us s riptio $) A Pl A Pl A A A A A A n: Plan ct an ct an ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Actu ned ua ne ua ne ua al ned ua ned ua ned ua ned ua al ned ua al l d l d l l l l l l natura l resour ces GD - 6/ Projec Offic Un t e de mana 92,3 Sub 201 201 201 201 201 201 equi Po Go Lim r geme 98.0 mitt 7/12 8/01 8/01 8/01 8/02 8/08 pme st ods ited Re nt and 0 ed /18 /06 /13 /27 /17 /16 nt for vie gover block w nance level units GD - Com 9/ munit Printi y led ng of Un lands Com de cape 107, Sub 201 201 201 201 201 201 muni Po Go Lim r planni 692. mitt 8/02 8/03 8/03 8/03 8/04 8/10 ty st ods ited Re ng 00 ed /15 /06 /13 /27 /17 /14 Oper vie and ation w imple s menta Man tion ual Page 12 of 21 Ame ndm Invitatio ents Activ Draft Cont Cont Esti Specific n to to Comparis Notificati ity Request Receive ract Contract ract mat Ac Procure Supplie Requ on of on of Signed Refe Re Mar Pro for Quotatio Ame Completi Ter ed tivi ment r/ est Quotatio Intention Contract renc vie Cat ket ces Quotatio ns ndm on mina Comp Am ty Notice Contrac for ns of Award e w ego Ap s ns ents tion onent ount St tor Quot No. / Ty ry pro Stat at ation Desc pe ach us (US us s riptio $) A Pl A Pl A A A A A A n: Plan ct an ct an ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Actu ned ua ne ua ne ua al ned ua ned ua ned ua ned ua al ned ua al l d l d l l l l l l and tech nical Man ual Stren gtheni ng NCS knowl Non -1/ edge - Un deve and con de lopm capac 30,7 Sub 201 201 201 201 201 201 Po sulti Lim r ent ity for 69.0 mitt 8/02 8/03 8/03 8/03 8/04 8/10 st ng ited Re of mana 0 ed /12 /03 /10 /24 /14 /11 Ser vie vide geme vice w o nt of s films natura l resour ces GD - Stren Un 7/ gtheni de Printi ng 53,8 Sub 201 201 201 201 201 201 Po Go Lim r ng of knowl 46.0 mitt 8/02 8/03 8/03 8/03 8/04 8/10 st ods ited Re Train edge 0 ed /15 /06 /13 /27 /17 /14 vie ing and w Mate capac Page 13 of 21 Ame ndm Invitatio ents Activ Draft Cont Cont Esti Specific n to to Comparis Notificati ity Request Receive ract Contract ract mat Ac Procure Supplie Requ on of on of Signed Refe Re Mar Pro for Quotatio Ame Completi Ter ed tivi ment r/ est Quotatio Intention Contract renc vie Cat ket ces Quotatio ns ndm on mina Comp Am ty Notice Contrac for ns of Award e w ego Ap s ns ents tion onent ount St tor Quot No. / Ty ry pro Stat at ation Desc pe ach us (US us s riptio $) A Pl A Pl A A A A A A n: Plan ct an ct an ct Actu Plan ct Plan ct Plan ct Plan ct Actu Plan ct Actu ned ua ne ua ne ua al ned ua ned ua ned ua ned ua al ned ua al l d l d l l l l l l rial ity for mana geme nt of natura l resour ces GD - 1/ Proc urem Projec ent Un t of de mana 76,9 Sub 201 201 201 201 201 201 Lapt Po Go Lim r geme 23.0 mitt 7/12 8/01 8/01 8/01 8/02 8/05 op st ods ited Re nt and 0 ed /15 /03 /10 /24 /14 /15 and vie gover Desk w nance tops for SPM U Page 14 of 21 Direct Selection Invitation Justification Notificatio to Contract for Direct Draft n of Signed Contract Pro Supplier / Terminati Activity Procur Evalua Estimat Acti Procureme Contract Intention Contract Completion Revi ces Contracto on Reference Compone ement tion ed vity nt of Award ew s r No. / nt Categ Option Amount Sta Type Sta A Description: ory s (US$) tus Pla tus Plan Act Act Plan Act Plan ct Plan Act Planne Actu nne Actual ned ual ual ned ual ned u ned ual d al d al GD - 2 / Communi GIS and ty led Un Geo-spatial landscap Su der 2018 201 2018 2018 2018 application e 923,077 2023/0 Post Goods Direct bmi Re /01/1 8/01 /01/2 /02/0 /02/2 GIS and planning .00 2/23 tted vie 5 /20 0 3 4 Geo-spatial and w application implemen - Images tation Page 15 of 21 Quality and Cost Based Selection (QCBS), Fixed Budget Based Selection (FBBS), Least Cost Based Selection (LCBS) Evalua Combin tion of ed Co Expre Amen Opening Con Evaluati ntr Expre ssion Request dment Opening of trac Cont Pr Terms on Notificati Signe act Ac ssion of Short for s to of Evaluation Financia t ract Activity Estima oc of Report on of d Am Co Revi Mar tivi of Interes List and Proposal Reque Technical of l Co Ter Referen ted es Refere and Intention Contra en mp ew Cate ket ty Interes t and Draft s as st for Proposals Technical Proposal mpl mina ce No. / Amou s nce Draft of Award ct dm one Typ gory Appr St t Short Request Issued Propo / Minutes Proposals s/ etio tion Descripti nt St Negotiat ent nt e oach at List of for sals Minutes n on: (US$) at ed s us Consu Proposal us Contract ltants s Ac Act P A P A P A P A P A P A P A P A P A P A P A P A tu P A ual al Streng thenin CS - 9 / g Agency knowl for edge Un conducti Con Su 20 20 20 20 20 20 20 20 and Ope de ng sulta b 18 18 18 18 201 201 18 201 18 18 19 capaci n- 107,69 r Institutio Post nt mi /0 /0 /0 /0 8/04 8/05 /0 8/06 /0 /0 /0 ty for Nati 2.00 Re nal Serv tte 1/ 2/ 3/ 3/ /18 /18 6/ /22 7/ 7/ 7/ manag onal vie develop ices d 15 05 07 21 01 06 27 27 ement w ment of study for natural IBDLP resour ces CS - 4 / Streng Consulta thenin ncy for g develop knowl ment of edge Un Centre Con Su 20 20 20 20 20 20 20 20 and Ope de of sulta b 17 18 18 18 201 201 18 201 18 18 18 capaci n- 30,769 r Excellen Post nt mi /1 /0 /0 /0 8/03 8/04 /0 8/05 /0 /0 /1 ty for Nati .00 Re ce for Serv tte 2/ 1/ 2/ 2/ /21 /20 5/ /25 6/ 6/ 2/ manag onal vie NRM ices d 18 08 07 21 04 08 29 26 ement w and of Tradition natural al resour Knowled ces ge Page 16 of 21 Quality and Cost Based Selection (QCBS), Fixed Budget Based Selection (FBBS), Least Cost Based Selection (LCBS) Evalua Combin tion of ed Co Expre Amen Opening Con Evaluati ntr Expre ssion Request dment Opening of trac Cont Pr Terms on Notificati Signe act Ac ssion of Short for s to of Evaluation Financia t ract Activity Estima oc of Report on of d Am Co Revi Mar tivi of Interes List and Proposal Reque Technical of l Co Ter Referen ted es Refere and Intention Contra en mp ew Cate ket ty Interes t and Draft s as st for Proposals Technical Proposal mpl mina ce No. / Amou s nce Draft of Award ct dm one Typ gory Appr St t Short Request Issued Propo / Minutes Proposals s/ etio tion Descripti nt St Negotiat ent nt e oach at List of for sals Minutes n on: (US$) at ed s us Consu Proposal us Contract ltants s Ac Act P A P A P A P A P A P A P A P A P A P A P A P A tu P A ual al Streng thenin g knowl CS - 10 / edge Un Agency Con Su 20 20 20 20 20 20 20 20 and Ope de for MIS sulta b 18 18 18 18 201 201 18 201 18 18 23 capaci n- 615,38 r Design Post nt mi /0 /0 /0 /0 8/05 8/06 /0 8/07 /0 /0 /0 ty for Nati 5.00 Re and Serv tte 1/ 2/ 3/ 4/ /03 /02 6/ /07 7/ 8/ 8/ manag onal vie Develop ices d 30 20 22 05 16 21 11 10 ement w ment of natural resour ces Streng thenin g CS - 6 / knowl Agency edge Un for Con Su 20 20 20 20 20 20 20 20 and Ope de Preparat sulta b 18 18 18 18 201 201 18 201 18 18 18 capaci n- 153,84 r ion and Post nt mi /0 /0 /0 /0 8/04 8/05 /0 8/06 /0 /0 /0 ty for Nati 6.00 Re translati Serv tte 1/ 2/ 3/ 3/ /18 /18 6/ /22 7/ 7/ 8/ manag onal vie on of ices d 15 05 07 21 01 06 27 31 ement w Traninig of Material natural resour ces Page 17 of 21 Quality and Cost Based Selection (QCBS), Fixed Budget Based Selection (FBBS), Least Cost Based Selection (LCBS) Evalua Combin tion of ed Co Expre Amen Opening Con Evaluati ntr Expre ssion Request dment Opening of trac Cont Pr Terms on Notificati Signe act Ac ssion of Short for s to of Evaluation Financia t ract Activity Estima oc of Report on of d Am Co Revi Mar tivi of Interes List and Proposal Reque Technical of l Co Ter Referen ted es Refere and Intention Contra en mp ew Cate ket ty Interes t and Draft s as st for Proposals Technical Proposal mpl mina ce No. / Amou s nce Draft of Award ct dm one Typ gory Appr St t Short Request Issued Propo / Minutes Proposals s/ etio tion Descripti nt St Negotiat ent nt e oach at List of for sals Minutes n on: (US$) at ed s us Consu Proposal us Contract ltants s Ac Act P A P A P A P A P A P A P A P A P A P A P A P A tu P A ual al Streng thenin g CS - 7 / knowl Agency edge Un for Con Su 20 20 20 20 20 20 20 20 and Ope de developi sulta b 18 18 18 18 201 201 18 201 18 18 19 capaci n- 46,154 r ng Case Post nt mi /0 /0 /0 /0 8/04 8/05 /0 8/06 /0 /0 /0 ty for Nati .00 Re studies Serv tte 1/ 2/ 3/ 3/ /18 /18 6/ /22 7/ 7/ 7/ manag onal vie and best ices d 15 05 07 21 01 06 27 27 ement w practice of s natural resour ces Streng thenin g knowl CS - 5 / edge Un Con Su 20 20 20 20 20 20 20 20 Consulta and Ope de sulta b 17 17 18 18 201 201 18 201 18 18 18 ncy for capaci n- 23,077 r Post nt mi /1 /1 /0 /0 8/03 8/04 /0 8/05 /0 /0 /1 TNA and ty for Nati .00 Re Serv tte 1/ 2/ 1/ 2/ /03 /02 4/ /07 5/ 6/ 2/ Training manag onal vie ices d 30 21 20 03 16 21 11 08 Plan ement w of natural resour ces Page 18 of 21 Quality and Cost Based Selection (QCBS), Fixed Budget Based Selection (FBBS), Least Cost Based Selection (LCBS) Evalua Combin tion of ed Co Expre Amen Opening Con Evaluati ntr Expre ssion Request dment Opening of trac Cont Pr Terms on Notificati Signe act Ac ssion of Short for s to of Evaluation Financia t ract Activity Estima oc of Report on of d Am Co Revi Mar tivi of Interes List and Proposal Reque Technical of l Co Ter Referen ted es Refere and Intention Contra en mp ew Cate ket ty Interes t and Draft s as st for Proposals Technical Proposal mpl mina ce No. / Amou s nce Draft of Award ct dm one Typ gory Appr St t Short Request Issued Propo / Minutes Proposals s/ etio tion Descripti nt St Negotiat ent nt e oach at List of for sals Minutes n on: (US$) at ed s us Consu Proposal us Contract ltants s Ac Act P A P A P A P A P A P A P A P A P A P A P A P A tu P A ual al Streng thenin CS - 8 / g Agency knowl for edge Un Designin Con Su 20 20 20 20 20 20 20 20 and Ope de g and sulta b 18 18 18 18 201 201 18 201 18 18 19 capaci n- 38,462 r printing Post nt mi /0 /0 /0 /0 8/04 8/05 /0 8/06 /0 /0 /0 ty for Nati .00 Re of Serv tte 1/ 1/ 3/ 3/ /13 /13 5/ /17 7/ 7/ 7/ manag onal vie various ices d 10 31 02 16 27 01 22 22 ement w Publicati of ons for natural outreach resour ces Page 19 of 21 CQS Evaluation of Cont Notificatio Terms of Expressio Expression of Draft ract Contract n of Signed Contract Activity Referen n of Interest and Short List and Negotiated Ame Terminat Intention Contract Completion Referen Revie Market Estimated Activit ce Interest Short List of Draft Request Contract ndm ion Process of Award ce No. / w Category Approac Amount y Consultants for Proposals ents Status Descripti Type h (US$) Status on: P A P A P A P A P A P A P A P P A A CS - 3 / Agency Consulta 2017 2017 201 201 201 Open - 115,385.0 Cancele Cleare 2017/ 2017/ 2017/0 2017/0 2017/0 for Post nt /06/0 /06/1 7/07 7/08 8/02 National 0 d d 06/26 07/07 7/10 7/18 7/31 Baseline Services 1 6 /31 /07 /03 Survey CS - 1 / Hiring an Agency for study on Consulta 2017 2017 201 201 201 Mining Open - Cancele Cleare 2017/ 2017/ 2017/0 2017/0 2017/0 Post nt 76,923.00 /05/1 /06/0 7/07 7/08 8/01 Affected National d d 06/21 07/07 7/05 7/18 7/26 Services 6 7 /26 /02 /29 areas and its impact on livelihoo d CS - 2 / Agency for identifyin Consulta 2017 2017 201 201 201 Open - Cancele Cleare 2017/ 2017/ 2017/0 2017/0 2017/0 g Post nt 76,923.00 /06/0 /06/1 7/07 7/08 8/02 National d d 06/26 07/07 7/10 7/18 7/31 Drivers Services 1 6 /31 /07 /03 for Deforest ation Page 20 of 21 Consultant Direct Selection Invitation Amendm Cont Justificatio Draft Notificatio Terms of to ents to ract Contract Contract n for Negotiate n of Signed Activity Referenc Identified/ Terms of Ame Completi Terminatio Revie Market Estimated Activit Direct d Intention Contract Reference Cate Process e Selected Referenc ndm on n Component w Approac Amount y Selection Contract of Award No. / gory Status Consultant e ents Type h (US$) Status Description: Actu P A P A P A P A P A P A P A P A Actual al Strengthening IN-MBMA- knowledge 34593-CS- Cons 20 201 20 and capacity Under 201 201 201 201 CDS / ultant Submitte 17/ 7/1 18/ for Post Direct 76,923.00 Revie 7/11 7/11 7/12 8/01 Agency for Servi d 10/ 2/0 07/ management w /04 /09 /23 /13 Baseline ces 30 9 12 of natural Survey resources CS - 11 / Community Cons 20 201 20 Agency for led landscape Under 201 201 201 201 ultant 1,538,462.0 Submitte 17/ 8/0 23/ GIS and planning and Prior Direct Revie 7/12 7/12 8/01 8/02 Servi 0 d 11/ 1/0 02/ Geo Spatial implementatio w /05 /10 /23 /13 ces 30 9 12 Consultancy n IN-MBMA- Strengthening 34585-CS- knowledge CDS / Cons 20 201 20 and capacity Under 201 201 201 201 Agency for ultant Submitte 17/ 7/1 18/ for Post Direct 76,923.00 Revie 7/11 7/11 7/12 8/01 identifying Servi d 10/ 2/0 07/ management w /04 /09 /23 /13 Drivers for ces 30 9 12 of natural Deforestatio resources n IN-MBMA- Strengthening 34582-CS- knowledge Cons 20 201 20 CDS / and capacity Under 201 201 201 201 ultant Submitte 17/ 7/1 18/ Agency for for Post Direct 46,154.00 Revie 7/11 7/11 7/12 8/01 Servi d 10/ 2/0 07/ studying management w /04 /09 /23 /13 ces 30 9 12 Impact of of natural Mining resources Page 21 of 21 PROCUREMENT India : Meghalaya Community-led Landscapes Management Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-06-05 2019-05-06 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P157836 GPN Date: 2017-11-21 Project Name: Meghalaya Community-led Landscapes Management Project Loan / Credit No: / , IBRD / 88280 Executing Agency(ies): Meghalaya Basin Management Agency WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GD - 1 / Procurement of Request for Single Stage - One Laptop and Desktops for / Post Limited 37,197.96 Signed 2017-12-20 2018-02-14 2018-05-15 Quotations Envelope SPMU GD - 4 / Vehicles ( 10 four Single Stage - One wheelers: for SPMU and / Post Request for Bids Open - National 0.00 Canceled 2018-01-01 2018-01-06 2018-02-17 2018-03-19 2018-04-23 2018-10-20 Envelope DPMUs) GD - 5 / Office Equipment Request for Single Stage - One IBRD / 88280 Post Limited 6,522.89 Signed 2017-12-23 2018-02-17 2018-08-16 for district level units Quotations Envelope GD - 9 / Printing of Community Operations Request for Single Stage - One IBRD / 88280 Post Limited 112,852.83 Signed 2018-02-20 2018-04-17 2018-10-14 Manual and technical Quotations Envelope Manual GD - 7 / Printing of Request for Single Stage - One IBRD / 88280 Post Limited 7,742.18 Signed 2018-02-20 2018-04-17 2018-10-14 Training Material Quotations Envelope GD - 10 / Procurement of Request for Single Stage - One IBRD / 88280 Post Limited 51,239.01 Signed 2018-12-04 2019-01-29 2019-03-30 3 SUV Vehicles for SPMU Quotations Envelope Pending GD - 3 / Media Lab Single Stage - One IBRD / 88280 Post Request for Bids Open - National 0.00 Implementati 2019-08-19 2019-08-24 2019-10-05 2019-11-04 2019-12-09 2020-06-06 Equipment Envelope on GD - 2 / GIS and Geo- spatial application GIS and / Post Direct Selection Direct 0.00 Canceled 2018-01-15 2018-01-20 2018-02-24 2023-02-23 Geo-spatial application - Images GD - 8 / Equipment for Single Stage - One Training Facilities at Block IBRD / 88280 Post Request for Bids Open - National 0.00 Canceled 2019-07-16 2019-07-21 2019-09-01 2019-10-01 2019-11-05 2020-05-03 Envelope units GD - 11 / Procurement of Request for Single Stage - One 7 Pick -up Vans for (7) IBRD / 88280 Post Limited 0.00 Canceled 2018-12-04 2019-01-29 2019-04-29 Quotations Envelope District Offices Page 1 GD - 12 / Procurement of 18 Nos. of GPS for CNRMP IBRD / 88280 Post Direct Selection Direct 4,689.60 Signed 2019-03-01 2019-03-06 2019-03-11 2019-04-10 Plans GD - 13 / Procurement of Pending One number of Motorcycle IBRD / 88280 Post Direct Selection Direct 0.00 Implementati 2019-03-01 2019-03-06 2019-04-10 2019-06-09 for South Garo Hills Project on Staff GD - 6 / Training Pending Request for Single Stage - One Equipment for SPMU, IBRD / 88280 Post Limited 0.00 Implementati 2019-05-06 2019-07-01 2019-12-28 Quotations Envelope District block level units on GD - 14 / Procurement of Pending 7 number of Vehicles (4WD) Request for Single Stage - One IBRD / 88280 Post Limited 0.00 Implementati 2019-05-08 2019-07-03 2019-10-31 for District Offices under Quotations Envelope on CLLMP NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NCS - 1 / development of Request for Single Stage - One IBRD / 88280 Post Limited 22,141.17 Signed 2018-02-17 2018-04-14 2018-10-11 video films Quotations Envelope NCS - 2 / Radio Pending Programme and Broadcasting IBRD / 88280 Post Direct Selection Direct 0.00 Implementati 2019-07-11 2019-08-21 2019-09-25 2020-03-23 through All India Radio on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS - 10 / Agency for MIS Quality And Cost- Under / Post Open - National 0.00 2018-01-30 2018-02-20 2018-04-05 2018-05-03 2018-06-02 2018-07-07 2018-08-11 2023-08-10 Design and Development Based Selection Implementation CS - 1 / Hiring an Agency Consultant for study on Mining Affected / Post Qualification Open - National 0.00 Canceled 2017-05-16 2017-06-07 2017-07-05 2017-07-26 2017-08-02 2018-01-29 areas and its impact on Selection livelihood CS - 2 / Agency for Consultant identifying Drivers for / Post Qualification Open - National 0.00 Canceled 2017-06-01 2017-06-16 2017-07-10 2017-07-31 2017-08-07 2018-02-03 Deforestation Selection Consultant CS - 3 / Agency for / Post Qualification Open - National 0.00 Canceled 2017-06-01 2017-06-16 2017-07-10 2017-07-31 2017-08-07 2018-02-03 Baseline Survey Selection CS - 5 / Consultancy for Quality And Cost- / Post Open - National 0.00 Canceled 2017-11-30 2017-12-21 2018-02-03 2018-03-03 2018-04-02 2018-05-07 2018-06-11 2018-12-08 TNA and Training Plan Based Selection CS - 6 / Agency for Quality And Cost- Preparation and translation / Post Open - National 0.00 Canceled 2018-01-15 2018-02-05 2018-03-21 2018-04-18 2018-05-18 2018-06-22 2018-07-27 2018-08-31 Based Selection of Traninig Material Page 2 CS - 5A / Hiring of an Agency to conducting TNA Quality And Cost- and developing Training IBRD / 88280 Post Open - National 322,097.56 Signed 2018-08-10 2018-08-31 2018-10-14 2018-11-11 2018-12-11 2019-01-15 2019-02-19 2020-02-19 Based Selection Strategy and Learning Material CS - 9 / Agency for conducting Institutional Quality And Cost- Pending IBRD / 88280 Post Open - National 0.00 2019-09-09 2019-09-30 2019-11-13 2019-12-11 2020-01-10 2020-02-14 2020-03-20 2021-03-20 development study for Based Selection Implementation IBDLP CS - 8 / Agency for Designing and printing of Quality And Cost- Pending IBRD / 88280 Post Open - National 0.00 2019-06-18 2019-07-09 2019-08-22 2019-09-19 2019-10-19 2019-11-23 2019-12-28 2020-12-27 various Publications for Based Selection Implementation outreach CS - 7 / Agency for Quality And Cost- Pending developing Case studies and IBRD / 88280 Post Open - National 0.00 2019-09-18 2019-10-09 2019-11-22 2019-12-20 2020-01-19 2020-02-23 2020-03-29 2021-03-29 Based Selection Implementation best practices CS - 4 / Consultancy for development of Centre of Quality And Cost- Pending IBRD / 88280 Post Open - National 0.00 2020-08-05 2020-08-26 2020-10-09 2020-11-06 2020-12-06 2021-01-10 2021-02-14 2023-01-31 Excellence for NRM and Based Selection Implementation Traditional Knowledge CS - 12 / Engagement of Quality And Cost- Pending Internal Auditor for CLLMP IBRD / 88280 Post Open - National 0.00 2019-05-15 2019-06-05 2019-07-19 2019-08-16 2019-09-15 2019-10-20 2019-11-24 2021-11-30 Based Selection Implementation Project INDIVIDUAL CONSULTANTS Page 3