Sample Procurement Plan - PREP Tonga Phase 1 (P154840) I. General 1. Bank’s approval Date of the procurement Plan [November 23, 2015]: Revision June 10, 2017] 2. Date of General Procurement Notice: Nov 17, 2015 3. Period covered by this procurement plan: June 2017-Dec 2018 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of plant thresholds are subject to the and equipment, and PPP) Bank’s procurement prior review. Goods, information technology US$500,000 Contracts at or above the and non-consulting services thresholds are subject to the Bank’s procurement prior review. 2. 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] Nov 6, 2017 4. Reference to (if any) Project Operational/Procurement Manual: Project Operational Manual that includes a Procurement Section was approved on November 19, 2015 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] NONE 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule (works, goods, services) Nov 6, 2017 Estimated Activity Reference No. / Market Loan / Credit No. Component Review Type Category Amount Description: Approach (US$) PREPTONGA/WORKS01 / Construction of a Headquarter Building for Tonga Meteorological Component 2: Service (TMS) and IDA-56890,IDA- Risk Reduction Open - National Emergency Prior Works 3,600,000.00 D0780 and Resilient International Management Office Investments (NEMO) at MATAKI'EUA, TAUFA'AHAU RD, TONGATAPU ISLAND. PREPTONGA/WORKS03 Component 2: / Structural Repairs of Risk Reduction Open - IDA-56890 Post Works 500,000.00 Vava'u Hospital and Resilient National Investments PREPTONGA/WORKS04 Component 2: / Reconstruction of Risk Reduction Open - IDA-D0780 Post Works 500,000.00 Schools(Vava'u) and Resilient National Investments PREPTONGA/GOODS10 Component 1: / Electronics equipment Strengthening for the seismology Open - IDA-56890 Early Warning Post Goods 60,000.00 departments- Ministry of International and Lands, Survey and Preparedness Natural Resources. Nov 6, 2017 PREPTONGA/CON16 / Design and Supervision for the reconstructions of Component 2: 4 schools in Vava'u, Risk Reduction Consultant IDA-D0780 Post Direct 30,000.00 MEIDECC propose to use and Resilient Services the Consultant for the Investments Vava'u Hospital for this assignments. PREPTONGA/CON19 / Steven and Taylor Component 1: Consultant Engineer to Strengthening provide price BOQ for the Consultant IDA-56890 Early Warning Post Direct 12,000.00 PrepTonga/WORKS01 Services and Construction of a Preparedness Headquarter Building for TMS and NEMO. PREPTONGA/CON17 / Component 2: Clerk of Works to be hired Risk Reduction Consultant and station on sites to IDA-56890 Post Open 15,000.00 and Resilient Services supervise construction for Investments the schools in Vava'u PREPTONGA/CON18 / A National Consultant is Component 1: required for ground truth , Strengthening site selections of the tower Consultant IDA-56890 Early Warning Post Open 15,000.00 and optimisation for the Services and purchase of the marine Preparedness coastal equipment - PREPTonga/GOODS01 Nov 6, 2017 PROCUREMENT Tonga : Pacific Resilience Program PLAN General Information Country: Tonga Bank’s Approval Date of the Original Procurement Plan: 2018-03-15 2019-05-09 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P154840 GPN Date: Project Name: Pacific Resilience Program Loan / Credit No: IDA / 56890, IDA / D0780, TF / A1232, IDA / D3590 Executing Agency(ies): Ministry of Meteorology, Energy, Information, Disaster Management, Climate Change and Communications WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PREPTONGA/WORKS03 / Pending Request for Single Stage - One Structural Repairs of Vava'u IDA / 56890 Post Open - National 0.00 Implementati 2017-11-08 2018-01-03 2018-07-02 Quotations Envelope Hospital on PREPTONGA/WORKS04 / Pending Request for Single Stage - One Reconstruction of IDA / D0780 Post Open - National 0.00 Implementati 2018-01-20 2018-03-17 2018-09-13 Quotations Envelope Schools(Vava'u) on PREPTONGA/WORKS01 / Construction of a Headquarter Building for Tonga Meteorological Service Under Open - Single Stage - One (TMS) and National IDA / 56890 Prior Request for Bids 0.00 Implementati 2018-03-25 2018-03-30 2018-05-11 2018-06-10 2018-07-15 2019-01-11 International Envelope Emergency Management on Office (NEMO) at MATAKI'EUA, TAUFA'AHAU RD, TONGATAPU ISLAND. PREPTONGA/WORKS 02 / Construction of Building for Under Request for Single Stage - One Emergency Operating IDA / D0780 Post Limited 0.00 Implementati 2018-09-13 2018-11-08 2019-05-07 Quotations Envelope Centers in Vavau and on Haapai PREPTONGA/WORKS05 / Renovation of 1 big room to Request for Single Stage - One IDA / D3590 Post Limited 18,305.94 Signed 2018-10-20 2018-12-04 2018-12-24 house PMU at MEIDECC Quotations Envelope Building - Level 4 GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PREPTONGA/GOODS10 / Electronics equipment for Pending Request for Open - Single Stage - One the seismology departments- IDA / 56890 Post 0.00 Implementati 2018-01-27 2018-03-24 2018-09-20 Quotations International Envelope Ministry of Lands, Survey on and Natural Resources. PREPCER-G6 / Discharge hose and accessories for Pending the dewatering pumps IDA / D0780 Post Direct Selection Direct 0.00 Implementati 2018-04-09 2018-04-14 2018-04-21 2018-06-05 previously purchase, 50m x on 10 units with accessories Page 1 PREPCER-G2 / WATER Request for Single Stage - One TANKS OF 10,000 LITRES IDA / D0780 Post Open - National 0.00 Canceled 2018-04-14 2018-06-05 2018-07-05 Quotations Envelope of 10 units PREPCER-G3 / GENERATORS (10 UNITS) Request for Single Stage - One IDA / D0780 Post Open - National 0.00 Canceled 2018-04-10 2018-05-25 2018-06-24 - 7 units for single phase Quotations Envelope and 3 units of three phases. PREPCER-G4 / Request for Single Stage - One IDA / D0780 Post Open - National 0.00 Canceled 2018-04-11 2018-05-21 2018-06-20 CHAINSAWS - 20 UNITS Quotations Envelope PREPCER-G5 / FAMILY Request for Open - Single Stage - One IDA / D0780 Post 0.00 Canceled 2018-04-15 2018-06-10 2018-08-09 TENTS OF 100 units Quotations International Envelope PREPTONGA/GOODS11 / Pending Upgrading of existing IDA / 56890 Prior Direct Selection Direct 0.00 Implementati 2018-04-20 2018-04-25 2018-05-30 2018-11-26 seismic equipment on PREPCER-G2A / WATER Request for Single Stage - One IDA / 56890 Post Limited 13,308.00 Signed 2018-04-26 2018-06-07 2018-07-07 TANKS (10 UNITS ) Quotations Envelope PREPCER-G3-2 / Request for Single Stage - One IDA / D0780 Post Limited 12,205.83 Completed 2018-04-26 2018-06-03 2018-07-03 GENERATORS - 10 UNITS Quotations Envelope Under PREPCER-G4-2 / Request for Single Stage - One IDA / D0780 Post Limited 0.00 Implementati 2018-04-26 2018-06-07 2018-07-07 CHAINSAWS 20 UNITS Quotations Envelope on Pending PREPCER-G5-2 / FAMILY Request for Single Stage - One IDA / D0780 Post Limited 0.00 Implementati 2018-04-26 2018-06-10 2018-07-10 TENTS Quotations Envelope on PREPTONGA/GOODS12 / Pending Purchase of seismic Open - Single Stage - One IDA / 56890 Prior Request for Bids 0.00 Implementati 2018-10-31 2018-11-05 2018-12-17 2019-01-16 2019-02-20 2019-08-19 equipments to existing International Envelope on stations PREPCER-G1 / SATELLITE PHONE TERMINAL (4 IDA / D0780 Post Direct Selection Direct 0.00 Canceled 2018-04-09 2018-04-14 2018-04-24 2018-06-08 units) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PREPCER-S1 / CONSULTANCY SERVICES FOR INFRASTRUCTURE Quality And Cost- Open - DAMAGE ASSESSMENT, IDA / D0780 Prior 0.00 Canceled 2018-04-23 2018-04-28 2018-06-11 2018-07-09 2018-08-08 2018-09-12 2018-10-17 2019-10-17 Based Selection International E&S ASSESSMENT, ENGINEERING DESIGN, MATERIALS Page 2 PREPCER-S1 -2 / Consultancy Services for Infrastructure Damage Assessment, School Quality And Cost- Open - Assessment, Engineering IDA / D0780 Prior 1,113,391.85 Under Review 2018-04-21 2018-04-26 2018-06-09 2018-07-07 2018-08-06 2018-09-10 2018-10-15 2019-10-15 Based Selection International Design, Drawing, Specification, BOQ, Market Survey, and Construction Supervision PREPTONGA/SAMOA 1 / General Consultant/Systems Quality And Cost- Open - Under IDA / D0780 Prior 0.00 2018-10-13 2018-11-03 2018-12-17 2019-01-14 2019-01-24 2019-02-17 2019-03-24 2020-03-23 Integrator Early Warning Based Selection International Implementation Preparedness INDIVIDUAL CONSULTANTS Page 3