PROCUREMENT PLAN Project information: NEPAL/Food and Nutrition Project [P164319] Project Implementation agency: Ministry of Agriculture and Livestock Development Date of the Procurement Plan: February 12, 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Act 2007 (1st Amendment), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. National Procurement Procedures: These procedures are applicable for the procurement of goods, works and non-consulting services only. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nepal’s Public Procurement Act, 2007, as amended by Amendment 2073 (2016) - (1st Amendment) and the Public Procurement Regulation, 2007, as amended by Amendment 2073 (2017) - (5th Amendment) made thereunder, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: 1) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, or through e-GP portal to all who are willing to pay the required fee. 2) The eligibility of bidders shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations; 3) The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance (in the form attached) at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 4) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. 5) Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts. 6) Performance security should be an amount of five (5) to ten (10) percent of the contract price and shall not be increased merely based on comparison of the bid price of awarded bidders with the pre-bid cost estimate. 7) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables. Other Relevant Procurement Information: As mentioned in the procurement section of the Project Operation/ Implementation Manual. PROCUREMENT Nepal : Food and Nutrition Security Enhancement Project PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2019-02-18 2020-02-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164319 GPN Date: Project Name: Food and Nutrition Security Enhancement Project Loan / Credit No: TF / A8013 Executing Agency(ies): Ministry of Agriculture & Livestock Development WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-MOAD-140400-CW-RFB- Climate and Nutrition 2-1 / Construction of Seed Under Smart Technology Single Stage - One Storage in NARC's Rice TF / A8013 Post Request for Bids Open - National 70,000.00 0.00 Implementati 2019-11-07 2019-11-10 2019-12-10 2019-12-31 2020-01-17 2020-07-15 Adaptation and Envelope Research Program at on Dissemination Hardinath, Dhanusha NP-MOAD-140643-CW-RFQ- Pending Project management, Request for Single Stage - One 2-1 / Reconstruction and TF / A8013 Post Limited 17,500.00 0.00 Implementati 2019-11-20 2020-01-17 2020-05-16 communication and M&E Quotations Envelope maintenance of office rooms on NP-MOAD-140645-CW-RFQ- Pending Project management, Request for Single Stage - One 2-2 / Partition of Office TF / A8013 Post Limited 6,500.00 0.00 Implementati 2019-11-25 2020-01-22 2020-05-21 communication and M&E Quotations Envelope Rooms on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Climate and Nutrition NP-MOAD-66904-GO-RFB / Smart Technology Procurement of 4WD Off- TF / A8013 Post Direct Selection Direct 225,000.00 0.00 Canceled 2019-04-07 2019-04-14 2019-04-28 2019-05-13 Adaptation and road Cars (4 nos) Dissemination NP-MOAD-113869-GO-DIR / Climate and Nutrition Procurement of Multimedia Smart Technology TF / A8013 Post Direct Selection Direct 3,750.00 3,355.89 Completed 2019-05-15 2019-05-20 2019-06-10 2019-06-17 (Projector) for PMU and Adaptation and PCUs Dissemination NP-MOAD-66924-GO-RFB / Climate and Nutrition Multimedia projector for Smart Technology TF / A8013 Post Direct Selection Direct 3,200.00 0.00 Canceled 2019-02-28 2019-03-05 2019-03-26 2019-04-02 PMU and cluster offices five Adaptation and (5) Nos. Dissemination Climate and Nutrition NP-MOAD-113872-GO-DIR / Smart Technology Procurement of Cameras for TF / A8013 Post Direct Selection Direct 4,000.00 2,987.44 Completed 2019-05-16 2019-05-21 2019-06-25 2019-07-09 Adaptation and PMU and PCUs Dissemination NP-MOAD-66906-GO-RFB / Climate and Nutrition Procurement of 2W Smart Technology Single Stage - One TF / A8013 Post Request for Bids Open - National 56,000.00 47,698.22 Completed 2019-05-13 2019-05-18 2019-06-15 2019-06-30 2019-07-14 2019-08-03 Motorcycles Twenty (20 nos) Adaptation and Envelope and 2WD Scooters (4Nos) Dissemination Page 1 Climate and Nutrition NP-MOAD-114032-GO-DIR / Smart Technology Procurement of Printers (20 TF / A8013 Post Direct Selection Direct 5,100.00 4,122.67 Completed 2019-05-22 2019-05-27 2019-07-08 2020-01-04 Adaptation and Nos.) Dissemination Climate and Nutrition NP-MOAD-66915-GO-RFB / Smart Technology procurement of printers with TF / A8013 Post Direct Selection Direct 4,800.00 0.00 Canceled 2019-03-15 2019-03-20 2019-04-24 2019-05-08 Adaptation and scanner twenty (20) in Nos. Dissemination NP-MOAD-66925-GO-RFQ / Climate and Nutrition Camera Procurement for Smart Technology TF / A8013 Post Direct Selection Direct 4,200.00 0.00 Canceled 2019-03-07 2019-03-12 2019-04-16 2019-04-30 PMU and Cluster offices five Adaptation and (5) Nos. Dissemination Climate and Nutrition NP-MOAD-95795-GO-DIR / Smart Technology Procurement of 4WD Double TF / A8013 Post Direct Selection Direct 260,000.00 0.00 Canceled 2019-03-15 2019-03-22 2019-04-05 2019-05-05 Adaptation and Cab Pickup Four (4) Nos Dissemination Climate and Nutrition NP-MOAD-114081-GO-RFQ / Smart Technology Request for Single Stage - One Procurement of Laptops TF / A8013 Post Limited 22,400.00 18,105.20 Completed 2019-05-30 2019-07-25 2019-08-01 Adaptation and Quotations Envelope twenty (20) Nos. Dissemination Climate and Nutrition NP-MOAD-66909-GO-RFB / Smart Technology Request for Single Stage - One Procurement of brand New TF / A8013 Post Limited 21,000.00 0.00 Canceled 2019-04-12 2019-06-07 2019-06-14 Adaptation and Quotations Envelope Laptops twenty (20) Nos. Dissemination Climate and Nutrition NP-MOAD-114083-GO-RFQ / Smart Technology Request for Single Stage - One Procurement of Desktop TF / A8013 Post Limited 15,000.00 12,980.59 Completed 2019-06-01 2019-07-27 2019-08-03 Adaptation and Quotations Envelope computer (20 Nos.) Dissemination NP-MOAD-66913-GO-RFB / Climate and Nutrition Procurement of Desktop Smart Technology Request for Single Stage - One TF / A8013 Post Limited 19,000.00 0.00 Canceled 2019-04-12 2019-06-07 2019-06-14 computer with UPS Twenty Adaptation and Quotations Envelope (20) in Nos. Dissemination Climate and Nutrition NP-MOAD-114086-GO-RFQ / Smart Technology Request for Single Stage - One Procurement of photocopy TF / A8013 Post Limited 10,000.00 8,215.46 Completed 2019-06-02 2019-07-22 2019-08-06 Adaptation and Quotations Envelope machine Dissemination Climate and Nutrition NP-MOAD-66917-GO-RFB / Smart Technology Request for Single Stage - One Procurement of photocopy TF / A8013 Post Limited 9,000.00 0.00 Canceled 2019-03-05 2019-04-24 2019-05-09 Adaptation and Quotations Envelope machine Five (5) Nos. Dissemination Climate and Nutrition NP-MOAD-114089-GO-RFQ / Smart Technology Request for Single Stage - One Furniture for PMU with TF / A8013 Post Limited 18,000.00 15,616.44 Completed 2019-05-25 2019-07-20 2019-08-19 Adaptation and Quotations Envelope required furnishing Dissemination Climate and Nutrition NP-MOAD-66965-GO-RFB / Smart Technology Request for Single Stage - One Furniture for PMU with TF / A8013 Post Limited 17,000.00 0.00 Canceled 2019-03-20 2019-05-15 2019-06-14 Adaptation and Quotations Envelope required furnishing Dissemination NP-MOAD-95329-GO-RFQ / Climate and Nutrition Procurement of Furniture Smart Technology Request for Single Stage - One TF / A8013 Post Limited 8,000.00 7,049.70 Completed 2019-06-03 2019-07-29 2019-08-28 with Furnishing for Adaptation and Quotations Envelope Dhanusha Cluster Office Dissemination NP-MOAD-95330-GO-RFQ / Climate and Nutrition Pending Procurement of Furniture Smart Technology Request for Single Stage - One TF / A8013 Post Limited 8,000.00 0.00 Implementati 2019-06-03 2019-07-29 2019-08-28 with Furnishing for Siraha Adaptation and Quotations Envelope on Cluster Office Dissemination Page 2 NP-MOAD-95328-GO-RFQ / Climate and Nutrition Procurement of Furniture Smart Technology Request for Single Stage - One with Furnishing for TF / A8013 Post Limited 8,000.00 6,996.69 Completed 2019-06-03 2019-07-29 2019-08-28 Adaptation and Quotations Envelope Sindhupalchowk Cluster Dissemination Office NP-MOAD-95327-GO-RFQ / Climate and Nutrition Procurement of Furniture Smart Technology Request for Single Stage - One TF / A8013 Post Limited 8,000.00 7,019.92 Completed 2019-05-25 2019-07-20 2019-08-19 with furnishing for Gorkha Adaptation and Quotations Envelope Cluster Office Dissemination NP-MOAD-115004-GO-DIR / Climate and Nutrition Procurement of four (4 No.) Smart Technology TF / A8013 Post Direct Selection Direct 250,000.00 208,247.49 Completed 2019-05-16 2019-05-23 2019-06-16 2019-07-01 SUV Cars for PMU and Adaptation and PCUs Offices. Dissemination NP-MOAD-115005-GO-DIR / Climate and Nutrition Procurement of four (4 No.) Smart Technology TF / A8013 Post Direct Selection Direct 295,000.00 247,603.84 Completed 2019-05-16 2019-05-23 2019-06-16 2019-07-01 4WD Double Cab Pick-up for Adaptation and PMU and PCUs Offices Dissemination Climate and Nutrition NP-MOAD-120892-GO-RFQ / Smart Technology Request for Single Stage - One Procurement of Generators ( TF / A8013 Post Limited 6,000.00 5,089.11 Completed 2019-06-30 2019-07-09 2019-07-15 Adaptation and Quotations Envelope 2 Units) Dissemination NP-MOAD-140395-GO-RFB-2- Under 1 / Procurement of Project management, Single Stage - One TF / A8013 Post Request for Bids Open - National 50,000.00 0.00 Implementati 2019-11-08 2019-11-13 2019-12-13 2019-12-23 2020-02-03 2020-03-19 Motorcycles and Scooters for communication and M&E Envelope on PMU and PCUs (No. 20) NP-MOAD-140751-GO-RFQ- 2-3 / Procurement and Pending Project management, Request for Single Stage - One installation of CCTV and TF / A8013 Post Limited 1,500.00 0.00 Implementati 2019-11-22 2020-01-19 2020-03-04 communication and M&E Quotations Envelope Display Monitor in Office on building NP-MOAD-140729-GO-RFQ- Pending 2-4 / Procurement of Project management, Request for Single Stage - One TF / A8013 Post Limited 10,000.00 0.00 Implementati 2019-12-08 2020-02-04 2020-03-20 Furniture and Furnishing in communication and M&E Quotations Envelope on Program Hall NP-MOAD-140734-GO-RFQ- 2-5 / Procurement of Pending Project management, Request for Single Stage - One Machinery and Equipments TF / A8013 Post Limited 9,000.00 0.00 Implementati 2019-12-17 2020-02-13 2020-03-29 communication and M&E Quotations Envelope for Office (AC, Vacuum on Cleaner, Heater, UPS) NP-MOAD-140735-GO-RFQ- 2-6 / Procurement of Pending Machinery and Equipments Project management, Request for Single Stage - One TF / A8013 Post Limited 12,000.00 0.00 Implementati 2019-12-17 2020-02-13 2020-03-29 for program hall (AC, Sound communication and M&E Quotations Envelope on System, Multimedia, Screen,etc) NP-MOAD-140736-GO-RFQ- Pending 2-7 / Procurement of Project management, Request for Single Stage - One TF / A8013 Post Limited 14,000.00 0.00 Implementati 2019-11-13 2020-01-10 2020-02-24 Desktop for PMU and PCUs communication and M&E Quotations Envelope on (No. 20) NP-MOAD-140739-GO-RFQ- Pending 2-8 / Procurement of Project management, Request for Single Stage - One TF / A8013 Post Limited 18,000.00 0.00 Implementati 2019-11-15 2020-01-12 2020-02-26 Laptops (No. 20) for PMU communication and M&E Quotations Envelope on and PCUs NP-MOAD-140741-GO-RFQ- Pending Project management, Request for Single Stage - One 2-9 / Procurement of TF / A8013 Post Limited 3,000.00 0.00 Implementati 2020-01-15 2020-03-13 2020-04-27 communication and M&E Quotations Envelope Printers on Page 3 NP-MOAD-140747-GO-RFQ- Pending 2-10 / Procurement of Project management, Request for Single Stage - One TF / A8013 Post Limited 4,200.00 0.00 Implementati 2020-01-20 2020-03-18 2020-05-02 External Hard Disk and communication and M&E Quotations Envelope on Tablets NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-MOAD-67656-CS-UN / Climate and Nutrition Technical Assistance to the Smart Technology UN Agencies TF / A8013 Prior Direct 4,600,000.00 4,600,000.00 Signed 2019-04-29 2023-05-18 project (FAO-TA to FANSEP) Adaptation and (Direct) for full (5 years) period. Dissemination INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-MOAD-66873-CS-INDV / Climate and Nutrition Individual procurement Individual Smart Technology management consultant for TF / A8013 Prior Consultant Open 80,000.00 0.00 Canceled 2019-01-30 2019-03-12 2019-03-17 2019-03-31 2023-03-30 Adaptation and four (4) years (with Selection Dissemination intermittent input) NP-MOAD-111206-CS-INDV Climate and Nutrition Individual / Procurement of Individual Smart Technology TF / A8013 Prior Consultant Direct 8,800.00 7,611.98 Signed 2019-04-21 2019-04-25 2019-04-30 2019-05-14 2019-09-11 procurement specialist for Adaptation and Selection short term period Dissemination NP-MOAD-95786-CS-INDV / Climate and Nutrition Individual Finalizing Project Smart Technology Pending TF / A8013 Post Consultant Direct 3,000.00 0.00 2019-05-20 2019-05-30 2019-06-04 2019-06-11 2019-07-11 Implementation Manual Adaptation and Implementation Selection (PIM) Dissemination NP-MOAD-66874-CS-INDV / Climate and Nutrition Individual Procurement of financial Smart Technology TF / A8013 Post Consultant Open 100,000.00 0.00 Canceled 2019-01-30 2019-03-11 2019-03-18 2019-04-01 2023-09-27 management consultant for 5 Adaptation and Selection years Dissemination NP-MOAD-95822-CS-INDV / Climate and Nutrition Individual Individual consultant Smart Technology Pending TF / A8013 Post Consultant Direct 20,000.00 0.00 2019-05-30 2019-06-09 2019-06-16 2019-06-30 2019-07-30 selection for improving Adaptation and Implementation Selection website and mis software Dissemination NP-MOAD-114063-CS-INDV Climate and Nutrition Individual / Procurement of financial Smart Technology Under TF / A8013 Post Consultant Open 80,000.00 0.00 2019-06-15 2019-07-25 2019-08-01 2019-08-15 2023-06-15 management consultant for 5 Adaptation and Implementation Selection years Dissemination Page 4 NP-MOAD-140405-CS-CDS-2- 1 / Hiring of consulting firm for detail study on Pending TF / A8013 Improving Nutrition Security Post Direct Selection Direct 5,000.00 0.00 2020-01-30 2020-02-14 2020-03-17 2020-07-15 challenges and feasibility of Implementation nutrition security in project implementation districts NP-MOAD-140408-CS-CDS-2- 2 / Hiring of consulting firm Income Generation and Pending TF / A8013 Post Direct Selection Direct 5,000.00 0.00 2020-01-30 2020-02-11 2020-03-24 2020-07-15 for detail study on food Diversification Implementation quality, purity and standard NP-MOAD-66873-CS-INDV-2 Individual / Individual Procurement Project management, TF / A8013 Prior Consultant Open 80,000.00 0.00 Under Review 2019-12-16 2020-02-09 2020-03-01 2020-04-05 2023-05-30 Specialist for four (4) years communication and M&E Selection (intermittent input) Page 5