PROCUREMENT PLAN Project information: Extractive Industries Technical Assistance Project Phase 2 (P160719) Project Implementation agency: Ministry of Mines and Mineral Resources Date of the Procurement Plan: April 19, 2018 Period covered by this Procurement Plan: 18 month Procurement Plan Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Act, 216 of the Republic of Sierra Leone, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not Applicable for those contracts identified in the Procurement Plan tables Works: No applicable Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations: Not Applicable. Other Relevant Procurement Information:- (a). Prior Procurement Arrangements: The Procurement Arrangements as indicated in the below table and within the thresholds indicated in the below tables will be used. The thresholds for the Bank’s prior review requirements are also provided in the table below: Table: Thresholds*, Procurement Arrangements, and Prior Review (The table below depicts the Thresholds and Procurement Methods to be used under the the Project): Thresholds*, Procurement Methods, and Prior Review Expenditure Contract (C) Value Threshold* Contracts Subject to No Procurement Method Category [eq. USD] Prior Review /[eq. US$] Open Competition All contracts at or above USD 2 million are subject to C ≥ 5,000,000 International Market Approach international advertising and the use of the Bank’s Goods, IT and and Direct Contracting SPDs (or other documents agreed with the Bank). 2 non-consulting services Open Competition National : Market Approach None 100,000 < C < 5,000,000 C ≤ 100,000 RfQ None All contracts at or above USD 300,000 are subject to for C < 300,000 international advertising and the use of the Bank’s Consulting Services SPDs (or other documents agreed with the Bank). National shortlist 3 for selection of consultant firms for All contracts at or above USD 300,000 are subject to C ≤ 500,000 Engineering and Construction international advertising and the use of the Bank’s Supervision SPDs (or other documents agreed with the Bank). Selection of ≥ 300,000 ≥ 300,000 4 Individual All Approaches consultants Expenditure Contract (C) Value Threshold* Contracts Subject to No Procurement Method Category [eq. USD] Prior Review /[eq. US$] Training, Workshops, Based on approved Annual 5 Study Tours All Values Work Plan & Budgets (AWPB) This line activity is not subject to procurement Review. by TTL (Special procurement arrangements like direct contracting, use of SOEs, UN Agencies, third party monitors, local NGOs, Force Account, servants needs, results based arrangements. It is not expected that there will need for prequalification in the procurement arrangements under this project) *These thresholds are for the purposes of the initial procurement plan for the first 18 months. The thresholds will be revised periodically based on re-assessment of risks. All contracts not subject to prior review will be post-reviewed. ** Short lists of consultants for services estimated to cost less US$300,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. However, if foreign firms have expressed interest, they will not be excluded from consideration. Prequalification. Not expected for the packages of goods packages in the procurement plan. Proposed Procedures for CDD Components: Not Applicable Reference to (if any) Project Operational/Procurement Manual: the project team will prepare Procurement manuals. The Procurement Plan/Manual will also form part of the Project Implementation Manual. Any Other Special Procurement Arrangements: Not Applicable Procurement Packages/PLAN with Procurement Arrangements and Time Schedule: as per the Table below: Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti-Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;2 (ii) to be a nominated3 sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. 3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. otherwise to participate further in the preparation or implementation of any Bank-financed project. We understand that we may be declared ineligible as set out above upon: a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: Title of the person signing the Letter: 4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. PROCUREMENT Sierra Leone : Extractive Industries Technical Assistance Project Phase 2 PLAN General Information Country: Sierra Leone Bank’s Approval Date of the Original Procurement Plan: 2018-04-26 2019-01-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160719 GPN Date: Project Name: Extractive Industries Technical Assistance Project Phase 2 Loan / Credit No: IDA / D2680 Executing Agency(ies): MINISTRY OF MINES AND MINERAL RESOURCES WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Under SL-MMMR-58740-GO-RFQ / Request for Single Stage - One IDA / D2680 Post Open - National 44,900.00 Implementati 2018-06-25 2018-08-20 2019-02-16 Purchase of differential GPS Quotations Envelope on SL-MMMR-58793-GO-RFQ / Under Procurement of Hand held Request for Single Stage - One IDA / D2680 Post Limited 0.00 Implementati 2018-06-25 2018-08-20 2019-02-16 GPS Equipment for the Quotations Envelope on National Minerals Agency SL-MMMR-58846-GO-RFQ / Procurement of furniture for Pending Request for Single Stage - One the policy Unit of the IDA / D2680 Post Limited 0.00 Implementati 2018-10-31 2018-12-26 2019-06-24 Quotations Envelope Ministry of Mines and on Mineral Resources SL-MMMR-59638-GO-RFQ / Procurement of Equipment Pending Request for Single Stage - One for the Policy Unit, Ministry IDA / D2680 Post Limited 0.00 Implementati 2018-10-31 2018-12-26 2019-06-24 Quotations Envelope of Mines and Mineral on Resources SL-MMMR-59646-GO-RFB / Procurement of Equipment Pending Single Stage - One for Geodata Processing for IDA / D2680 Post Request for Bids Open - National 0.00 Implementati 2018-09-24 2018-09-29 2018-11-10 2018-12-10 2019-01-14 2019-07-13 Envelope the National Minerals on Agency SL-MMMR-59878-GO-RFQ / Supply and Delivery of Request for Single Stage - One Personal Protective Gears for IDA / D2680 Post Limited 58,580.00 Signed 2018-11-04 2018-12-30 2019-06-28 Quotations Envelope the National Minerals Agency SL-MMMR-58745-GO-RFQ / Procurement of 20 off Road Single Stage - One IDA / D2680 Post Request for Bids Open - National 118,373.04 Completed 2018-06-25 2018-06-30 2018-08-11 2018-09-10 2018-10-15 2019-04-13 Motorcycles for the National Envelope Minerals Agency Page 1 SL-MMMR-58711-GO-RFB / Procurement of Hardware and Software for Geological Single Stage - One IDA / D2680 Post Request for Bids Open - National 0.00 Canceled 2018-05-07 2018-05-12 2018-06-23 2018-07-23 2018-08-27 2019-02-23 Information Management Envelope System Upgrade and Maintenance SL-MMMR-58829-GO-RFQ / Purchase of Computers for Petroleum Directorate and Request for Single Stage - One IDA / D2680 Post Limited 0.00 Canceled 2018-07-01 2018-08-26 2019-02-22 UPSes for University of Quotations Envelope Sierra Leone Geology Department SL-MMMR-88349-GO-RFQ / Purchase of Computers for Pending Petroleum Directorate and Request for Single Stage - One IDA / D2680 Post Limited 0.00 Implementati 2018-12-10 2019-02-04 2019-08-03 UPSes for University of Quotations Envelope on Sierra Leone Geology Department NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MMMR-81206-NC-RFB / Nationwide Airborne Under Single Stage - One Geophysical Survey IDA / D2680 Prior Request for Bids Limited 0.00 Implementati 2018-10-19 2018-10-24 2018-12-05 2019-01-04 2019-02-08 2019-08-07 Envelope (aeromagnetic and gamma- on spectrometric campaign) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MMMR-59639-CS-QCBS / Development of the new Quality And Cost- IDA / D2680 Post Open - National 0.00 Under Review 2018-06-29 2018-07-20 2018-09-02 2018-09-30 2018-10-30 2018-12-04 2019-01-08 2020-01-08 Integrated Information Based Selection Management System SL-MMMR-59060-CS-CQS / Local Content and linkages - Consultant Under Assessment of local business IDA / D2680 Post Qualification Open - National 0.00 2018-07-31 2018-08-21 2018-10-04 2018-11-03 2018-12-08 2019-06-06 Implementation opportunities to improve side- Selection stream linkages to mining SL-MMMR-59648-CS-CQS / Consultant Strengthening of Health and Pending IDA / D2680 Post Qualification Open - National 0.00 2019-01-31 2019-02-21 2019-04-06 2019-05-06 2019-06-10 2019-12-07 Safety and Environmental Implementation Selection Management SL-MMMR-59117-CS-QCBS Quality And Cost- Open - Under / Baseline Study on IDA / D2680 Post 0.00 2018-06-29 2018-07-20 2018-09-02 2018-09-30 2018-10-30 2018-12-04 2019-01-08 2020-01-08 Based Selection International Implementation Artisanal Mining Consultant SL-MMMR-59115-CS-CQS / Pending IDA / D2680 Post Qualification Open - National 0.00 2018-08-20 2018-09-10 2018-10-24 2018-11-23 2018-12-28 2019-06-26 Artisanal Mining Regulation Implementation Selection Page 2 SL-MMMR-59100-CS-QCBS Quality And Cost- Open - Under / Review of Mines and IDA / D2680 Post 0.00 2018-10-18 2018-11-08 2018-12-22 2019-01-19 2019-02-18 2019-03-25 2019-04-29 2020-04-28 Based Selection International Implementation Minerals Act 2009 SL-MMMR-59109-CS-CQS / Consultant Under Review of National Minerals IDA / D2680 Post Qualification Open - National 0.00 2018-09-19 2018-10-10 2018-11-23 2018-12-23 2019-01-27 2019-07-26 Implementation Agency Act 2012 Selection SL-MMMR-59112-CS-CQS / Consultant Under Resettlement IDA / D2680 Post Qualification Open - National 0.00 2018-08-22 2018-09-12 2018-10-26 2018-11-25 2018-12-30 2019-06-28 Implementation Policy/Regulation Selection SL-MMMR-59126-CS-QCBS / Pilot "Green Gold" activities and increase Quality And Cost- Open - IDA / D2680 Post 0.00 Canceled 2018-08-20 2018-09-10 2018-10-24 2018-11-21 2018-12-21 2019-01-25 2019-03-01 2020-02-29 women's economic Based Selection International opportunities in the gold value-chain(women cooperatives) SL-MMMR-59064-CS-QCBS / Nationwide Geological and Quality And Cost- Open - Pending IDA / D2680 Prior 0.00 2018-12-03 2018-12-24 2019-02-06 2019-03-06 2019-04-05 2019-05-10 2019-06-14 2020-06-13 Geochemical Mapping Based Selection International Implementation Campaign SL-MMMR-58930-CS-QCBS / Nationwide Airborne Quality And Cost- Open - Geophysical Survey IDA / D2680 Prior 0.00 Canceled 2018-06-21 2018-07-12 2018-08-25 2018-09-22 2018-10-22 2018-11-26 2018-12-31 2019-12-31 Based Selection International (aeromagnetic and gamma- spectrometric campaign) SL-MMMR-91272-CS-CQS / Consultant Recruitment of Pending IDA / D2680 Post Qualification Open - National 0.00 2018-12-14 2019-01-04 2019-02-17 2019-03-19 2019-04-23 2019-10-20 Environmental Safeguards Implementation Selection Specialist SL-MMMR-91275-CS-CQS / Consultant Pending Recruitment of Social IDA / D2680 Post Qualification Open - National 0.00 2018-12-14 2019-01-04 2019-02-17 2019-03-19 2019-04-23 2019-10-20 Implementation Safeguards Specialist Selection SL-MMMR-58947-CS-QCBS Quality And Cost- Open - / Supervision of Airborne IDA / D2680 Prior 0.00 Canceled 2018-05-31 2018-06-21 2018-08-04 2018-09-01 2018-10-01 2018-11-05 2018-12-10 2019-12-10 Based Selection International Geophysical Survey SL-MMMR-97384-CS-QCBS Quality And Cost- Open - Pending / Supervision of Aiborne IDA / D2680 Post 0.00 2018-05-31 2018-06-21 2018-08-04 2018-09-01 2018-10-01 2018-11-05 2018-12-10 2019-12-10 Based Selection International Implementation Geophysical Survey SL-MMMR-97427-CS-QCBS / Pilot Green Golf Activities Quality And Cost- Open - Pending and Increased Women's IDA / D2680 Prior 0.00 2019-03-14 2019-04-04 2019-05-18 2019-06-15 2019-07-15 2019-08-19 2019-09-23 2020-09-22 Based Selection International Implementation Economic Opportunities in the gold Value Chain INDIVIDUAL CONSULTANTS Page 3