Detailed Procurement Plan Lao Road Sector Project 2 (LRSP 2) As of October 18, 2016 I. General 1. Project information: • Country/Borrower: Lao PDR • Borrower/Recipient: Lao PDR • Project Name: Lao Road Sector Project 2 (LRSP 2) • Project ID No: P158504 • Project Implementing Agency: Department of Finance (DoF) will take overall responsibility for procurement management. Each procurement package will be conducted by Department and DPWT concern including: Department of Roads (DOR), Department of Transport (DOT), Public Works and Transport Research Institute (PTRI), Public Works and Transport Training Institute (PTTI), Department of Personnel (DoP), Department of Inspection (DOI) and Cabinet Office in Ministry of Public Works & Transport (MPWT) and Department of Public Works & Transport (DPWTs) in the provinces. 2. Bank’s Approval Date of the Procurement Plan • Original Plan: October 18, 2016 3. Date of General Procurement Notice: • UNDB online: March 1, 2017 4. Period covered by this procurement plan: 18 months • II. Goods and Works and non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Contract Value Prior Review Threshold No. Procurement Method Comments Threshold USD USD 1 ICB (Goods) >=600,000 All contracts above US$1.5 million 2 NCB (Goods) 100,000 - None <600,000 3 Shopping (Goods) <100,000 None 4 Direct Contracting (Goods, - All contracts above Works, and Non- USD1.5m and USD5m for consulting Services) goods and works respectively 5 ICB (Works) >= 2,000,000 All contracts above US$5 million 6 NCB (Works) 200,000 - None <2,000,000 7 Shopping (Works) <200,000 None 8 Community participation None None 1 Contract Value Prior Review Threshold No. Procurement Method Comments Threshold USD USD 9 Procurement from UN <600,000 All contracts above Use World agencies (Goods) US$1.5 million Bank-UN contract template 2. Prequalification. Not expected for the works/goods packages 3. Reference to (if any) Project Operational Manual: LRSP 2 4. Any Other Special Procurement Arrangements: N/A 5. Procurement Packages for Works & Goods (prior & post reviews) with Methods and Time Schedule. 1 2 3 4 5 6 7 8 9 Ref. Contract Estimate Procure- PQ Domestic Review Expected Comment/ No. (Description) d ment (yes/no) Preferenc by Bank Bid/Quotati Final Cost Method e (Prior / on Opening contracted USD (yes/no) Post) Date amount million Civil Works W-01 Routine Maintenance 13.000 NCB No No Post/Prior July 2017 - Multiple 2020 contracts IDA and GoL W-02 Periodic Maintenance 20.900 NCB No No Post/Prior July 2017 - Multiple and Spot Improvement 2020 contracts IDA and NDF Goods G-01 Weight scales for 0.250 NCB No No Post May 2017 IDA overloading controls for DoR G-02 Fifty (50) off-road 0.200 NCB No No Post May 2017 IDA motorbikes for DoR and DPWT G-03 Motorbikes (10 for DoI 0.042 Shopping No No Post December IDA and 18 for DoF) 2017 G-04 Testing equipment for 0.013 Shopping No No Post June 2017 IDA DoI G-05 1st batch – office 0.094 Shopping No No Post May 2017 IDA equipment for DoI, DoP and PTTI * G-06 2nd batch - office 0.080 Shopping No No Post December IDA equipment for DPC * 2017 G-07 3rd batch - office 0.073 Shopping No No Post June 2018 IDA equipment for DoF * G-08 Computers for Network 0.140 NCB No No Post May 2017 IDA Development for ICT G-09 E&S monitoring 0.015 Shopping No No Post May 2017 IDA tools/equipment and facilities for PTRI Total of Civil Works and 34.807 Goods * Procurements for office equipment are separated into three batches based on the different time frames of procurement required. 2 III. SELECTION OF CONSULTANTS 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Contract Value Prior Review Threshold No. Selection Method Comments Threshold (USD) (USD) 1 Competitive Methods (Firms) – >=300,000 All contracts above 500,000 Quality & Cost Based Selection (QCBS) and Quality Based Selection (QBS) 2 Competitive Methods (Firms) – <300,000 None Least-Cost Selection (LCS) and Selection Based on Consultant Qualifications (CQS) 3 Single Source (Firms) All contracts above 0.50 4 Individual Consultants All contracts above 200,000 Contract extension for entire project duration. will be subject to All ToRs will require World post review. Bank clearance. 2. Short list comprising entirely of national consultants: No short lists of consultants for services are expected to comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. However, if a need arises during the project implementation and if it is warranted, short lists of consultants for services estimated to cost less than $200,000 equivalent per contract may be composed entirely of national consultants 3. Any Other Special Selection Arrangements: Advance contracting may be applied for some items as specified in the Procurement Plan. 4. Consultancy Assignments with Selection Methods (prior & post reviews) and Time Schedule 1 2 3 4 5 6 7 Ref. Description of Estimate Selection Review by Expected Comment/ No. Assignment d Cost Method Bank Proposals Final US$ (Prior/ Submission contracted million Post) Date amount Component 1: Climate Resilience Road maintenance C1-01 TA for design and 3.20 QCBS Prior April 2017 NDF supervision for provincial and district roads Component 2: Institutional Strengthening C2-01 TA for climate resilient 3.00 QCBS Prior April 2017 NDF road asset management and preparation of climate resilience maintenance and preservation program for the national road Network C2-02 Transport Sector Policy 0.25 IC Prior May 2017 IDA advisor C2-03 Planning Framework 0.170 IC Prior May 2017 IDA Development Consultant 3 1 2 3 4 5 6 7 Ref. Description of Estimate Selection Review by Expected Comment/ No. Assignment d Cost Method Bank Proposals Final US$ (Prior/ Submission contracted million Post) Date amount C2-04 Internal Control Advisor 0.100 IC Post May 2017 IDA C2-05 Quality Assurance 0.100 IC Post May 2017 IDA Advisor C2-06 Consultant for evaluation 0.090 IC Prior January 2018 IDA of FMS C2-07 Financial Management 0.100 IC Prior April 2017 IDA Consultant - Northern C2-08 Financial Management 0.100 IC Prior April 2017 IDA Consultant - Central C2-09 Financial Management 0.100 IC Prior April 2017 IDA Consultant - Southern C2-10 TA for IRAM for local 0.750 QCBS Prior March 2017 IDA roads, E-Archive, and Web-site C2-11 Environment and Social 0.060 IC Post January IDA Consultant (Local) 2018 C2-12 Environment and Social 0.030 IC Post January IDA Consultant (International) 2018 C2-13 Human Resource 0.080 IC Post April 2017 IDA Development Consultant C2-14 Technical assistant to 0.100 IC Post June 2017 IDA NSCT C2-15 Road safety audit manual 0.200 IC Post June 2017 IDA development C2-16 Traffic safety campaign 0.150 IC Post June 2017 IDA consultant Component 3: Project management C3-01 Project Coordinator 0.300 IC Post April 2017 IDA C3-02 Financial Auditor 0.200 CQS Prior June 2017 IDA C3-03 Technical Auditor 0.300 IC Prior July 2017 IDA C3-04 Procurement Consultant 0.300 IC Prior December IDA 2016 Total Consulting Services 8.68 Grand Total 43.49 4 PROCUREMENT Lao People's Democratic Republic : Lao Road Sector Project 2 (LRSP2) PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2017-03-02 2019-05-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P158504 GPN Date: 2017-03-01 Project Name: Lao Road Sector Project 2 (LRSP2) Loan / Credit No: IDA / 59200 Executing Agency(ies): Ministry of Public Works and Transport WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CW-PHO-01 LOT 2 / Climate Resilient Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Canceled 2018-04-05 2018-04-10 2018-05-22 2018-06-21 2018-07-26 2020-01-17 Maintenance of Road No. Envelope 1201 CW-PHO-01 LOT 1 / Climate Resilient Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Canceled 2018-04-05 2018-04-10 2018-05-22 2018-06-21 2018-07-26 2020-01-17 Maintenance of Road No. Envelope 1201 CW-OUD-01 / Climate Under Single Stage - One Resilient Maintenance of IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-04-05 2018-04-10 2018-05-22 2018-06-21 2018-07-26 2020-01-17 Envelope Road No. 1851 on CW-OUD-02 / Climate Under Single Stage - One Resilient Maintenance of IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-04-05 2018-04-10 2018-05-22 2018-06-21 2018-07-26 2020-01-17 Envelope Road No. 1804 on CW-XAY-01 / Climate Under Single Stage - One Resilient Maintenance of IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-04-05 2018-04-10 2018-05-22 2018-06-21 2018-07-26 2020-01-17 Envelope Road No. 3613 on CW-XAY-02 / Climate Under Single Stage - One Resilient Maintenance of IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-04-05 2018-04-10 2018-05-22 2018-06-21 2018-07-26 2020-01-17 Envelope Road No. 3602 on CW-BOL-01 / Climate Under Single Stage - One Resilient Maintenance of IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-04-05 2018-04-10 2018-05-22 2018-06-21 2018-07-26 2020-01-17 Envelope Road No. 5154 on CW-PHO-PBC-01 / Y1 - Performance-Based Routine Maintenance of Provincial Under Single Stage - One and District roads in IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 Envelope Phongsaly province on (Bounneuar and Bountai Districts) CW-PHO-PBC-02 / Y1 - Performance-Based Routine Maintenance of Provincial Under Single Stage - One and District Roads in IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 Envelope Phongsaly province (Khoua, on Samphanh and May Districts) Page 1 CW-OUD-PBC-01 / Y1 - Performance-Based Routine Under Maintenance of provincial Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 and district roads in Envelope on Oudomxay province (La, Xay and Namor districts) CW-OUD-PBC-02 / Y1 - Performance-Based Routine Under Maintenance of Provincial Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 and District roads in Envelope on Oudomxay province (Nga District) CW-OUD-PBC-03 / Y1 - Performance-Based Routine Under Maintenance of Provincial Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 and District Roads in Envelope on Oudomxay province (Beng, Houn and Pakbeng Districts) CW-XAY-PBC-01 / Y1 - Performance-Based Routine Maintenance of Provincial Under Single Stage - One and District Roads in IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 Envelope Xayabuly province (Khob, on Xienghone and Hongsa Districts) CW-XAY-PBC-02 / Y1 - Performance-Based Routine Maintenance of Provincial Under Single Stage - One and District Roads in IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 Envelope Xayabuly province on (Xaysathan, Phieng, Paklai and Bortene Districts) CW-HOU-PBC-01 / Y1 - Performance-Based Routine Under Maintenance of Provincial Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 and District Roads in Envelope on Huaphanh province (Xamnue and Viengxai Districts) CW-HOU-PBC-02 / Y1 - Performance-Based Routine Maintenance of Provincial Under Single Stage - One and District Roads in IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 Envelope Huaphanh province on (Hoamoueng and Viengthong Districts) CW-XIE-PBC-01 / Y1 - Performance-Based Routine Under Maintenance of provincial Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 and district roads in Envelope on Xiengkhuang province (Pek and Kham districts) CW-XIE-PBC-02 / Y1 - Performance-Based Routine Under Maintenance of Provincial Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 and District Roads in Envelope on Xiengkhuang province (Poukoud District) Page 2 CW-BOL-PBC-01 / Y1 - Performance-Based Routine Maintenance of Provincial Under Single Stage - One and District Roads in IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2018-07-02 2018-07-07 2018-08-18 2018-09-17 2018-10-22 2021-10-06 Envelope Bolikhamxay province on (Paksane, Thaphabath and Bolikhane Districts) ATP01-2019-EM22-NR03 / Pending Emergency maintenance and Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2019-03-04 2019-03-09 2019-03-24 2019-04-23 2019-05-28 2020-05-27 disaster recovery for NR18A Envelope on - roads - Lot 1 ATP01-2019-EM22-NR04 / Pending Emergency maintenance and Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2019-03-04 2019-03-09 2019-03-24 2019-04-23 2019-05-28 2020-05-27 disaster recovery for NR18A Envelope on - roads - Lot 2 ATP01-2019-EM22-NR01 / Emergency maintenance and Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Canceled 2019-03-04 2019-03-09 2019-03-24 2019-04-23 2019-05-28 2020-05-27 disaster recovery for NR18A Envelope - bailey bridges - Lot 1 ATP01-2019-EM22-NR02 / Emergency maintenance and Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Canceled 2019-03-04 2019-03-09 2019-03-24 2019-04-23 2019-05-28 2020-05-27 disaster recovery for NR18A Envelope - bailey bridges - Lot 2 CW-PHO-01-LOT 1 / Pending Climate resilient Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2019-03-11 2019-03-16 2019-04-27 2019-05-27 2019-07-01 2020-12-22 maintenance of Road No. Envelope on 1201 CW-PHO-01-LOT 2 / Pending Climate resilient Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2019-03-11 2019-03-16 2019-04-27 2019-05-27 2019-07-01 2020-12-22 maintenance of Road No. Envelope on 1201 GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G-02 / Fifty (50) motorbikes Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Canceled 2017-05-02 2017-05-07 2017-06-18 2017-07-18 2017-08-22 2018-02-18 for DoR and DPWT Envelope G-03 / Motorbikes (10 for Request for Single Stage - One IDA / 59200 Post Open - National 0.00 Canceled 2017-05-02 2017-05-23 2017-11-19 DoI and 18 for DoF) Quotations Envelope G-05 / 1st batch – office Request for Single Stage - One equipment for DoI, DoP and IDA / 59200 Post Open - National 0.00 Canceled 2017-05-06 2017-07-01 2017-12-28 Quotations Envelope PTTI G-06 / 2nd batch - office Request for Single Stage - One IDA / 59200 Post Open - National 0.00 Canceled 2017-07-08 2017-09-02 2018-03-01 equipment for DPC Quotations Envelope G-07 / 3rd batch - office Request for Single Stage - One IDA / 59200 Post Open - National 0.00 Canceled 2017-07-08 2017-09-02 2018-03-01 equipment for DoF Quotations Envelope G-09 / E&S monitoring Request for Single Stage - One tools/equipment and facilities IDA / 59200 Post Open - National 0.00 Canceled 2017-05-06 2017-07-01 2017-12-28 Quotations Envelope for PTRI Page 3 G-08 / Computers Server Single Stage - One equipment for Network IDA / 59200 Post Request for Bids Open - National 0.00 Canceled 2017-05-02 2017-05-07 2017-06-18 2017-07-18 2017-08-22 2018-02-18 Envelope Development for ICT G-10 / Fifty (50) off-road Request for Single Stage - One motorbikes for DoR and IDA / 59200 Post Open - National 0.00 Canceled 2017-07-15 2017-09-09 2018-03-08 Quotations Envelope DPWT G-12 / 24 off-road bikes Single Stage - One and 37 city bikes for DoR IDA / 59200 Post Request for Bids Open - National 129,491.14 Completed 2018-01-05 2018-01-10 2018-02-21 2018-03-23 2018-04-27 2018-10-24 Envelope and DPWT G-04 / Testing equipment Request for Single Stage - One IDA / 59200 Post Open - National 32,287.35 Completed 2018-05-12 2018-07-07 2019-01-03 for DoI Quotations Envelope G-13 / Equipment supplies Request for Single Stage - One IDA / 59200 Post Open - National 64,181.09 Completed 2018-04-28 2018-06-23 2018-12-20 for Road Safety Campaign Quotations Envelope G-15 / Equipment for Request for Single Stage - One IDA / 59200 Post Open - National 0.00 Canceled 2018-08-04 2018-09-29 2019-03-28 DPWT - Phongsaly Quotations Envelope G-14 / Equipment for back Request for Single Stage - One up procurement information IDA / 59200 Post Open - National 19,932.73 Completed 2018-07-30 2018-09-24 2019-03-23 Quotations Envelope and for DPWT - Phongsaly G-11 / Computers and Pending Server equipment for Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2019-09-16 2019-09-21 2019-11-02 2019-12-02 2020-01-06 2020-07-04 Network Development for Envelope on ICT Pending G-16 / 4 vehicles for Single Stage - One IDA / 59200 Post Request for Bids Open - National 0.00 Implementati 2019-05-30 2019-06-04 2019-07-16 2019-08-15 2019-09-19 2020-03-17 supervision team Envelope on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2-10 / TA for IRAM for Quality And Cost- Open - local roads, E-Archive, and IDA / 59200 Prior 0.00 Canceled 2017-03-20 2017-04-10 2017-05-24 2017-06-21 2017-07-21 2017-08-25 2017-09-29 2018-09-29 Based Selection International Web-site C2-18 / Local firm for Consultant Social and Environment IDA / 59200 Prior Qualification Open - National 0.00 Canceled 2017-03-20 2017-04-10 2017-05-24 2017-06-23 2017-07-28 2018-01-24 surveys for NR13 Selection C2-20 / Local firm for Consultant Social and Environment IDA / 59200 Prior Qualification Open - National 335,956.75 Signed 2015-10-30 2015-11-20 2016-01-03 2016-02-02 2016-03-08 2016-09-04 surveys for NR13 Selection Consultant C3-02 / Financial auditor IDA / 59200 Post Qualification Open - National 61,108.00 Signed 2017-07-10 2017-07-31 2017-09-13 2017-10-13 2017-11-17 2018-05-16 Selection Page 4 C2-24 / Consulting Services Consultant for Road Transport Efficiency Open - Under IDA / 59200 Post Qualification 0.00 2019-03-15 2019-04-05 2019-05-19 2019-06-18 2019-07-23 2020-01-19 focusing on Logistics and International Implementation Selection Overloading Control INDIVIDUAL CONSULTANTS Page 5