Knowledge, innovation, excellency LILONGWE UNIVERSITY OF AGRICULTURE AND NATURAL RESOURCES (LUANAR) PROCUREMENT PLAN FOR AQUAFISH CENTRE FOR EXCELLENCY WORLD BANK PROJECT I. General 1. Project Information Country: Malawi Project Name: Aqua fish Centre for Excellency Project ID: P151847, Loan IDA: 58020 2. Project Implementation Agency: Lilongwe University of Agriculture and Natural Resources (Luanar) 3. Date of the Procurement Plan: 13th May 2017 4. Period Covered by this procurement plan: May 2017- May 2018 II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category Open International Open Request for (US$ millions) National Quotation (RfQ) 1 Works ≥ 10 ≥ 15.0 < 15 ≤ 0.2 Goods, IT, and non- ≥2 ≥5 <5 ≤ 0.1 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥1 ≤ 0.3 ≤ 0.3 Individual Consultants ≥ 0.3 NA. NA. [Overall Project Procurement Risk is SUBSTANTIAL] Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 2 III. Packages for Goods, Works and Non-Consulting Services Sr./ Contract Description Estimated Review Market Selection Evaluation Procurem Prequ Domes Expect Expecte No Cost (US$) by Bank Approach Method Options ent alifica tic ed date d date of (Prior/Po (Open- (RFP, (BAFO, Process: tion Prefer of bid/ Contract st) National/ RFB, Rated (Single/M (Yes/ ence propos Signatur Internatio RFQ, DS Criteria ultiple No) (Yes/N al e nal etc.) etc.) Stages; o) openin Limited One/Two g etc.) Envelope s etc) Goods 1 Procurement of Project Post Open – Reques Single No No 5th May 9th June Motor vehicles 60,000.00 Nationa t for 2017 2017 l Bids 2 Procurement of ICT Post Open – Reques Single No No 24th 30th Equipment 32,582.00 Nationa t for June August l Bids 2017 2017 3 Procurement of ICT Post Limited Reques Single No No 10th 10th May Equipment 918.00 t for May 2017 Quotati 2017 3 on 4 Procurement of Stationery Post Limited Reques Single No No 24th 30th 2,000.00 t for June August Quotati 2017 2017 on 5 Procurement of Office 15,000.00 Post Open – Reques Single No No 24th 30th Furniture Nationa t for June August l Bids 2017 2017 6 Procurement of lab 36,550.0.00 Post Open- Reques Single No No 24th 30th equipment (Ice plant and Nationa t for June August processing unit) l Bids 2017 2017 7 Procurement of project 9,870.00 Post Nationa Reques Single No No 20th 30th management module to add l t for June August to Sage ACCPAC ERP Bids 2017 2017 including Training. 8 Procurement of project 3,130.00 Post Limited Reques Single No No 9th May 9th May management module to add t for 2017 2017 to Sage ACCPAC ERP. Quotati ons Works 1 Rehabilitation of Computer Post Open - Qualificati Single No No 28th 30th 4 Laboratories for 5 72,756.00 Nationa on Criteria June August Departments l 2017 2017 Non-Consulting Services 1 Procurement of Air Tickets Post Limited Reques Qualificati Single No No As As 102,500.00 t for on Criteria require required Quotati d ons 2 Procurement of Motor 3,500.00 Post Open Reques Qualificati Single No No 15th 30th Vehicle Insurance Nationa t for on Criteria July August l Bids 2017 2017 5 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review by Market Selection Evaluation Shortlistin Expected date of Expected date of Cost (US$) Bank Approach Method (QCBS, Options g bid/ proposal Contract (Prior/Post) (Open-National/ FBBS, LCBS, (BAFO, (Yes/ No) opening Signature International QBS, CQS, DS Rated Limited etc.) etc.) Criteria etc.) 1 Procurement of consultancy 5,000.00 Post National CQS Rated Yes 20th June 2017 30th August 2017 Criteria services to engage a consultant to develop website and support Wi-Fi access 2 Procurement of Consultancy 10,000.00 Post National CQS Rated Yes 20th June 2017 30th August 2017 Criteria Services to engage a consultant to develop student tracking system 3 40,000.00 Post National LCS Rated Yes 20th June 2017 30th August 2017 Procurement of consultant to Criteria facilitate the trainers on e- learning 4 9,000.00 Post National LCS Rated Yes 20th June 2017 30th August 2017 Procurement of external Criteria auditors 6 7 PROCUREMENT Eastern Africa : Eastern and Southern Africa Higher Education Centers of Excellence PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2017-08-08 2019-10-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151847 GPN Date: Project Name: Eastern and Southern Africa Higher Education Centers of Excellence Loan / Credit No: IDA / D1150 Executing Agency(ies): Inter-University Council for East Africa WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Facilitation, Pending UG-IUCEA-21881-GO-RFQ / Coordination and Request for Single Stage - One IDA / D1150 Post Open - National 1,500.00 0.00 Implementati 2017-07-30 2017-09-24 2018-03-23 1 photocopier and Scanner Administration of Project Quotations Envelope on Implementation Component 3: Facilitation, Pending UG-IUCEA-21868-GO-RFQ / Coordination and Request for Single Stage - One IDA / D1150 Post Open - National 1,000.00 0.00 Implementati 2017-07-30 2017-09-24 2018-03-23 Supply of Office furniture Administration of Project Quotations Envelope on Implementation Component 3: Facilitation, Pending UG-IUCEA-21974-GO-RFQ / Coordination and Request for Single Stage - One IDA / D1150 Post Open - National 30,000.00 0.00 Implementati 2017-07-30 2017-09-24 2018-03-23 Motor vehicle Administration of Project Quotations Envelope on Implementation Component 3: Facilitation, UG-IUCEA-21988-GO-RFQ / Pending Coordination and Request for Single Stage - One 2 Desktops computers, 5 IDA / D1150 Post Open - National 8,500.00 0.00 Implementati 2017-02-06 2017-04-03 2017-09-30 Administration of Project Quotations Envelope Laptops and 2 printers on Implementation Component 3: Facilitation, UG-IUCEA-74932-GO-RFQ / Coordination and Request for Single Stage - One Supply of Generator for the IDA / D1150 Post Limited 11,000.00 13,127.92 Signed 2018-08-27 2018-10-13 2018-11-03 Administration of Project Quotations Envelope RFU offices Implementation UG-IUCEA-74934-GO-RFQ / Component 3: Facilitation, Supply and Installation of Coordination and Request for Single Stage - One IDA / D1150 Post Limited 9,800.00 6,370.69 Signed 2018-08-27 2018-09-22 2018-10-22 Equipment for Local Area Administration of Project Quotations Envelope Network connectivity Implementation UG-IUCEA-129026-GO-RFQ Component 3: Facilitation, Pending / Supply of Two Laptops for Coordination and Request for Single Stage - One IDA / D1150 Post Limited 5,720.00 0.00 Implementati 2019-09-02 2019-10-21 2019-12-05 Project staff and Printer Administration of Project Quotations Envelope on Consumables Implementation NON CONSULTING SERVICES Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-IUCEA-22043-CS-CQS / Consultancy services to a Component 2: Capacity Consultant Firm to Manage Support to Building Support to ACEs Pending IDA / D1150 Post Qualification Open - National 120,000.00 0.00 2017-09-30 2017-10-21 2017-12-04 2018-01-03 2018-02-07 2018-08-06 ACEs Private Sector and through Regional Implementation Selection Industry Partnership Interventions Program Component 3: Facilitation, UG-IUCEA-21982-CS-CQS / Consultant Coordination and Pending Consultancy to Manage IDA / D1150 Post Qualification Open - National 10,000.00 0.00 2018-02-28 2018-03-21 2018-05-04 2018-06-03 2018-07-08 2019-01-04 Administration of Project Implementation M&E Tools Selection Implementation Component 3: Facilitation, UG-IUCEA-21978-CS-CQS / Consultant Coordination and Under Hiring Consultants for IDA / D1150 Post Qualification Open - National 24,000.00 0.00 2017-10-31 2017-11-21 2018-01-04 2018-02-03 2018-03-10 2018-09-06 Administration of Project Implementation Monitoring and Supervision Selection Implementation Component 3: Facilitation, UG-IUCEA-21984-CS-CQS / Consultant Coordination and Pending Consultancy services for IDA / D1150 Post Qualification Open - National 22,700.00 0.00 2017-11-30 2017-12-21 2018-02-03 2018-03-05 2018-04-09 2018-10-06 Administration of Project Implementation Evaluation of DLIs/DLRs Selection Implementation UG-IUCEA-25030-CS-QCBS Component 2: Capacity Consultant / Consultancy services for Building Support to ACEs Under IDA / D1150 Post Qualification Open - National 22,500.00 0.00 2017-12-31 2018-01-21 2018-03-06 2018-04-05 2018-05-10 2018-11-06 management of Scholarship through Regional Implementation Selection program Interventions UG-IUCEA-21879-CS-CQS / Component 2: Capacity Consultant Consultancy services for Building Support to ACEs Pending IDA / D1150 Post Qualification Open - National 160,000.00 0.00 2017-12-31 2018-03-31 2018-05-14 2018-06-13 2018-07-18 2019-01-14 management of Scholarship through Regional Implementation Selection Program Interventions UG-IUCEA-22024-CS-QCBS Component 3: Facilitation, / Consultancy Services for Coordination and Quality And Cost- Open - IDA / D1150 Prior 540,000.00 0.00 Canceled 2017-12-17 2018-01-07 2018-02-20 2018-03-20 2018-04-19 2018-05-24 2018-06-28 2019-06-28 carrying out Independent Administration of Project Based Selection International verification of DLIs/DLRs Implementation INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Facilitation, UG-IUCEA-21986-CS-INDV Individual Coordination and Under / Recruitment of M&E IDA / D1150 Prior Consultant Open 244,800.00 0.00 2017-12-18 2018-02-05 2018-02-26 2018-04-02 2018-09-29 Administration of Project Implementation Specialist Selection Implementation Component 3: Facilitation, UG-IUCEA-22041-CS-INDV Individual Coordination and Under / Recruitment of IDA / D1150 Post Consultant Open 144,000.00 0.00 2017-10-31 2017-12-19 2018-01-09 2018-02-13 2018-08-12 Administration of Project Implementation Procurement of Assistant Selection Implementation Page 2 Component 3: Facilitation, UG-IUCEA-43345-CS-INDV Individual Coordination and Under / Recruitment of Project IDA / D1150 Prior Consultant Open 322,500.00 0.00 2018-01-11 2018-03-01 2018-03-22 2018-04-26 2018-10-23 Administration of Project Implementation Coordinator Selection Implementation UG-IUCEA-64375-CS-CDS / Component 3: Facilitation, Procurement of Consultant Coordination and IDA / D1150 Prior Direct Selection Direct 540,000.00 438,562.50 Signed 2018-06-01 2018-06-11 2018-07-05 2021-11-20 for the DLIs/DLRs Verifier Administration of Project for the ACEs. Implementation UG-IUCEA-74936-CS-INDV Component 3: Facilitation, Individual / Development of Coordination and Pending IDA / D1150 Post Consultant Limited 2,000.00 0.00 2018-08-31 2018-09-05 2018-09-26 2018-10-31 2018-12-30 Procurement Manual for the Administration of Project Implementation Selection Project in line with PAD Implementation Page 3