World Bank Assisted National Agricultural Higher Education Project Education Division Indian Council of Agricultural Research Government of India Procurement Plan (Ist Phase – 18 months ) From : May 2017 to Sept.,2018 1 I. General 1. Project information Country : India Borrower : Government of India Project Name : NATIONAL AGRICULTURAL HIGHER EDUCATION PROJECT (NAHEP) Project Identification No (ID) : P151072 : -- Project Implementing Agency (PIA): ICAR and all participating Agriculture Universities 2. Bank’s approval Date of the Initial Procurement Plan: 4. Date of General Procurement Notice: 16th December 2016 Period covered by this procurement plan: First 18 months of the project i.e April, 2017 to Sept., 2018 5. Applicable Bank Guideline: a) For Goods ,Works and Non-consulting Services :"Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers" dated January 2011 (Procurement Guidelines) and revised July 2014; and b) For Consultancy Services :"Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers" dated January 2011 (Consultant Guidelines) and revised July 2014; 2 II. Goods, Works and Non-Consulting Services Category Method of Threshold (US$ Prior review threshold Procurement Equivalent) Goods and International Contracts more than the All contracts Non- competitive Bidding equivalent of US$ 3 equal to consulting (ICB) million per contract or greater than US$2 services(excl Limited International As per para 3.2 of the million equivalent; uding TI Bidding Guideline , all Contracts contracts) more than the equivalent of US $ 100,000 per contract National competitive Contracts more than the Bidding (NCB) equivalent of US$ 100,000 but less than the equivalent of US$ 3 million per contract (with NCB conditions) Shopping ** Up to $100,000 Direct As per para 3.7 of Contracting(DC) Guidelines Community# As per para 3.19 of the Participation guideline Force Account As per para 3.9 of Guidelines Framework As per para 3.6 of Agreements(FA) Guidelines Works ICB Civil works more or All contracts equal to or equivalent of greater than US$10 million US$40,000,000 per equivalent contract NCB Civil works more than 100,000 and upto $40,000,000 (with NCB conditions) Shopping Civil works up to $100,000 DC As per para 3.7 of Guidelines Community As per para 3.19 of the participation# guideline Force Account As per para 3.9 of Guidelines Consultants’ CQS/LCS Contracts Up to All contracts equal to or Services $300,000 or less per greater than US$1 Million contract equivalent for firms; and equal to or greater than 3 Category Method of Threshold (US$ Prior review threshold Procurement Equivalent) Single source As per para 3.9-3.11 of US$300,000 equivalent selection (SSS) Guidelines for individuals Individual contracts As per Section V of Guidelines QCBS/QBS/FBS for all other cases (i) International >$800,000 shortlist (ii) Shortlist may Up to $800,000 comprise national consultants only * If a transaction comprises several contracts, lots or slices, the aggregate estimated value of all contracts, lots or slices will determine the applicable threshold amount. **State Rate Contracts cannot be used at par with Shopping. If state rate contract exists for an item, the same can be considered as one of the 3 quotations to be sought under shopping procedures. However DGS&D rate contracts are acceptable under any procurement under the Shopping procedure # Community Procurement would be applicable to activities under learning/training pilots It would be based on World Bank “Guidance Note For Management of Procurement Responsibilities In Community-Driven Development Projects dated December 2009 and as included in the Procurement manual. 2. Pre-qualification: Not Applicable 3. Reference to Project Procurement Manual: A Procurement Manual based on World Bank Guidelines “Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, January 2011,Revised July 2014”and “Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers” has been prepared. All procurements in the project will be governed by the procedures described in the Manual. In case of any inconsistency between the Procurement Manual and the World Bank Guidelines 2011, Revised July 2014, the provisions of the Guidelines shall prevail. 4. Any Other Special Procurement Arrangements (Goods & Works) : A. Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided they are procured in accordance with agreed processes and procedures for the project and have been cleared as part of procurement plan. B. National Competitive Bidding (NCB) method for procurement of goods, works and non- consulting services as per the above value thresholds will be conducted in accordance 4 with paragraph 3.3 and 3.4 of the World Bank Procurement Guidelines and the following provisions: (i) Only the model bidding documents for NCB agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding; (ii) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access ) along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; (iii) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. (iv) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; (v) Extension of bid validity shall not be allowed with reference to contracts subject to prior review without the prior concurrence of the World Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for prior approved packages, all subsequent requests for extension irrespective of the period. (Such concurrence will be considered by the Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); (vi) Re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank. (vii) The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project. (viii) Rate contracts entered into by Directorate General of Supplies and Disposals will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures. (ix) Two or three envelop system will not be used (except when using e- Procurement system assessed and agreed by the Bank). (x) As per 1.1(e) of World Bank Procurement Guidelines, the Association’s right to inspect accounts and records of the bidders, suppliers and contractors will be included in the bidding document. 5 Selection of Consultants 1. Methods and Value thresholds for Consultancy Services Consulting Methods Value Threshold* Review Arrangements Services Consulting i) Quality and Cost Services Based Selection (Firms) (QCBS) ii) Quality Based Selection (QBS) iii) Selection based on a Fixed Budget (FBS) iv) Selection Based on Least Cost First QCBS Contract Basis (LCS) irrespective of value and all v) (Selection based Contracts estimated subsequent consultancy on Consultant’s to cost equivalent of contracts valued above US$ 1 Qualification US$ 200,000 or Million will be subject to Prior (CQS) less per contract. Review by the World Bank. All other contracts will be vi) Single Source As per the subject to post review. Selection (SSS)# provisions of paragraph 3.8 to 3.11 of Consultant Guidelines Individual i) Competitive As per the Consultants Selection provisions of paragraph 5.1 to 5.6 of Consultant Guidelines ii) Single Source As per the Selection (SSS) provisions of paragraph 5.1 and 5.3 to 5.6 of Consultant Guidelines * If a transaction comprises several packages, lots or slices, the aggregate estimated value of contracts will determine the applicable threshold amount. # Irrespective of contract value any hiring of Government or Research Institutes of unique and exceptional nature requires prior no objection of the World Bank on case to case basis. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of Para 2.7 the World Bank Consultant Guidelines. 6 3. Any Other Special Selection Arrangements (Consulting Services) : (a) Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided procurement is in accordance with agreed processes and procedures for the project. (b) Requests for Expression of Interest (REOI) for assignments expected to cost more than US$ 300,000 shall be advertised in UNDB online in accordance with Para 2.5 of the Consultant Guidelines. With respect to each contract for the employment of individual consultants estimated to cost the equivalent of US $ 30,000 or more, the qualifications, experience, terms of reference and terms of employment of the consultants shall be furnished to the World Bank for its prior review and No Objection iv) Implementing Agency Capacity Building Activities with Time Schedule S. Expected outcome / Start Date Comments No. Activity Description 1 Training in World Bank online To familiarise the procurement STEP system Immediate official in regard to electronic submissions to the Bank. 2 Trainings in Bank Procurement To make procurement Officials at ASCI Within 3 months from participating AU’s familiar of the with WB procurement procedures negotiations 3 Customized training for all Based on the learning from the selected official at PIU and project and hands on experience a selected AU’s. Within 3 months customized training to be of effectiveness. conducted for strengthening the specific understanding for all IA. 7 PROCUREMENT India : National Agricultural Higher Education Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2019-12-10 2019-12-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151072 GPN Date: 2016-12-16 Project Name: National Agricultural Higher Education Project Loan / Credit No: IBRD / 87760 Executing Agency(ies): University of Agricultural Sciences, Raichur, Karnataka WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UAS - RAICHUR-148750- CW-RFQ / Ramps with railings at College of Pending Support to Agricultural Request for Single Stage - One Kalaburgi for easy access to IBRD / 87760 Post Limited 3,100.00 0.00 Implementati 2020-01-07 2020-03-10 2020-09-06 Universities Quotations Envelope Physically Disabled students on and staff as EAP requirement IN-UAS - RAICHUR-148752- CW-RFQ / Ramps and railings at College of Pending Agriculture, Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 3,100.00 0.00 Implementati 2020-01-08 2020-03-11 2020-09-07 Bheemarayanagudi for easy Universities Quotations Envelope on access to disabled students and staff as per EAP requirement GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-UAS - RAICHUR-148745- Pending GO-RFQ / Computer tables Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 1,551.00 0.00 Implementati 2020-01-04 2020-03-07 2020-09-03 (3 Nos), office tables (2 No) Universities Quotations Envelope on and office chairs (6 No) IN-UAS - RAICHUR-148756- Pending GO-RFQ / Office table (1No), Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 800.00 0.00 Implementati 2020-04-17 2020-06-19 2020-12-16 Office chairs (3 Nos) and Universities Quotations Envelope on Computer table (2 Nos) IN-UAS - RAICHUR-148821- GO-RFQ / RFID Installation and Implementation at College of Agriculture, Kalaburgi Pending Support to Agricultural Request for Single Stage - One Server , UPS to RFID , IBRD / 87760 Post Limited 62,000.00 0.00 Implementati 2020-04-19 2020-06-14 2020-12-11 Universities Quotations Envelope RFID -Tags+EM Strips on ,RFID station, RFID- EM gate, Self checkout, Smart Card reader,KOHA Inst. with RFID. (1 Set) Page 1 IN-UAS - RAICHUR-148822- GO-RFQ / RFID Installation and Implementation at College of Agriculture, Bheemarayanagudi Pending Support to Agricultural Request for Single Stage - One Server , UPS to RFID , IBRD / 87760 Post Limited 62,000.00 0.00 Implementati 2020-04-27 2020-06-29 2020-12-26 Universities Quotations Envelope RFID -Tags+EM Strips on ,RFID station, RFID- EM gate, Self checkout, Smart Card reader,KOHA Inst. with RFID. (1 Set) IN-UAS - RAICHUR-148823- GO-RFQ / Kindle-Smart Pending Support to Agricultural Request for Single Stage - One Card Reading (30 No) to IBRD / 87760 Post Limited 9,300.00 0.00 Implementati 2020-05-09 2020-07-11 2021-01-07 Universities Quotations Envelope College of Agriculture, on Kalaburgi IN-UAS - RAICHUR-148826- GO-RFQ / Kindle -Smart Pending Support to Agricultural Request for Single Stage - One Reading (30 No) to College IBRD / 87760 Post Limited 9,300.00 0.00 Implementati 2020-05-12 2020-07-14 2021-01-10 Universities Quotations Envelope of Agriculture, on Bheemarayangudi IN-UAS - RAICHUR-148832- Pending GO-RFQ / Office Table (1 Support to Agricultural Request for Single Stage - One IBRD / 87760 Post Limited 930.00 0.00 Implementati 2021-04-12 2021-06-14 2021-12-11 No), Computer Table (2 No), Universities Quotations Envelope on Office chair( 3 No) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2