IN: NATIONLA CYCLONE RISK MITIGATION PROJECT II (P144726) I. General 1. Bank’s approval Date of the procurement Plan: Original: May 21, 2015 2. Date of General Procurement Notice: May 5, 2015 3. Period covered by this procurement plan: The procurement period of project covered from Year May 5, 2015 to October 2016 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB (Goods) Above US$ 2 million All 2. NCB (Goods) Above US$ 2 million All 3. ICB (Works) Above US$ 10 million All 4. NCB (Works) Above US$ 10 million All 5. Services (non-consultant) Above US$ 2 million All 6. LIB Above US$ 30,000 Procurement Methods and Threshold Category Method of Procurement Threshold (US$ Equivalent) Goods and Non-consultant ICB >3,000,000 services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 100,000 DC As per Para 3.7 of the Bank Guidelines Force Account As per Para 3.9 of Guidelines Framework Agreements As per Para 3.6 of Guidelines Works ICB >40,000,000 NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 200,000 Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines Community Participation As per Para 3.19 of Guidelines Page 1 of 4 Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts more than US$ 10.0 million equivalent; • Goods: All contracts more than US$ 2.0 million equivalent; • Non-Consulting Services: All contracts more than US$ 2.0 million equivalent; The PMU shall prior review the first contract issued by each implementing agency, if the estimate of those contracts are below the prior review threshold value. The Bank will conduct prior review for only those contract whose estimate falls in prior review threshold value. In addition, the justifications for all contracts to be issued on LIB, single-source (>US$ 30,000) or direct contracting (>US$ 30,000) basis will be subject to Banks prior review. These thresholds are for the initial 18 months period and are based on the procurement performance of the project, these thresholds will be modified. In addition, the Bank will carry out an annual ex post procurement review of the procurement falling below the prior review threshold mentioned above. All contracts below the specified prior review threshold value shall be subject to Post Procurement Review (PPR). For the avoidance of doubts, the Bank shall be entitled to conduct, at any time, independent procurement reviews of all the contracts financed under the Credit. The IA shall prepare a list of contract and submit it to the Bank for conducting PPR. The PPR will be conducted on annual basis. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to Project Operational/Procurement Manual: The Project Operations/Procurement Manual was prepared and agreed by the Bank to be used as guidance note while conducting project procurement. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014and “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011 and revised in July 2014, In case of any inconsistency between the Project Operation/Procurement Manual, the Bank Guidelines shall prevail. 5. Any Other Special Procurement Arrangements: Procurement of goods, works and non- consulting services shall be conducted through e-procurement portal in all the participating states using Bank’s standard bidding documents. International Competitive Bidding (ICB) is the preferred method for procurement of goods, works and non-consulting services. However, it is unlikely that there will be any ICB contract. All National Competitive Bidding (NCB) shall be conducted in accordance with paragraph 3.3 and 3.4 of the Guidelines. In addition, following additional provisions as agreed with GOI task force (as amended form time to time) shall apply: Page 2 of 4 • Only the model bidding documents for NCB as agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; • Invitation to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; • No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprise from any given State; • Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • For prior review contracts, extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer); • For prior review contracts , re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank; • The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; • Rates contract entered into by Directorate General of Supplies and Disposal (DGS & D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however, for any procurement under the Shopping procedure; • Two or three envelop system will not be used (expect when suing e-procurement system assessed and agreed by the Bank. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness: Available in STEP. III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above US$ 1 million All contract 2. Single Source (Firms) Above US$ 1 million All contract Page 3 of 4 3. Individual Above US$ 300,000 All contracts 4. CQS/LCS Up to US$ 300,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: The implementation of component 1 (designating of Early Warning Development System) is foreseen as challenge as there are limited consulting firms in the market. M/s Telecommunications Consultant India Ltd. (TCIL) a government owned public sector has been designing EWDS system for Andhra Pradesh and Odisha under NCRMP I project. Many participating states have requested to single source designing of EWDS to TCIL as they do not have capacity to conduct selection process for such firm. NDMA suggested that while it will be an advantage to use TCIL in all the states, an option will be given to the respective states to either single source TCIL or choose competitive selection procedure to select such firms as reflected in the procurement plan in STEP. 4. Consultancy Assignments with Selection Methods and Time Schedule Available on STEP. Page 4 of 4 PROCUREMENT India : National Cyclone Risk Mitigation Project-II PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-08-08 2019-10-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P144726 GPN Date: Project Name: National Cyclone Risk Mitigation Project-II Loan / Credit No: IDA / 56930 Executing Agency(ies): SPIU, Kerala State Disaster Management Authority WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-KSDMA-66635-CW-RFB / Construction of Multi purpose cyclone shelter at Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 567,000.00 440,675.58 Signed 2018-06-20 2018-06-25 2018-08-06 2018-10-19 2018-11-23 2019-05-22 Mararikulam North village Infrastructure Envelope of Alappuzha district in Kerala IN-KSDMA-68353-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 545,000.00 362,396.24 Signed 2018-07-30 2018-08-04 2018-09-15 2018-11-28 2019-01-02 2019-07-01 Infrastructure Envelope Kudlu village of Kasargode district in Kerala IN-KSDMA-85385-CW-RFB / Construction of Multi purpose cyclone shelter at Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 453,500.00 304,888.04 Signed 2018-11-19 2018-11-24 2019-01-05 2019-03-20 2019-04-24 2019-10-21 Government Senior Basic Infrastructure Envelope School, Kumbla village of Kasargode district in Kerala IN-KSDMA-85388-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 610,000.00 460,685.13 Signed 2018-11-22 2018-11-27 2019-01-08 2019-03-23 2019-04-27 2019-10-24 Infrastructure Envelope Hosdrug, Pullur village of Kasargode district in Kerala IN-KSDMA-85390-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 634,000.00 428,788.27 Signed 2018-11-26 2018-12-01 2019-01-12 2019-03-27 2019-05-01 2019-10-28 Infrastructure Envelope Kannur-2 village of Kasargode district in Kerala IN-KSDMA-85392-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 625,000.00 897,551.62 Signed 2018-11-28 2018-12-03 2019-01-14 2019-03-29 2019-05-03 2019-10-30 Infrastructure Envelope Kathiroor, Thalassery village of Kannur district in Kerala IN-KSDMA-107386-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 861,700.00 633,348.60 Signed 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 Infrastructure Envelope Pallipuram village of Ernakulam district in Kerala IN-KSDMA-107395-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 605,000.00 462,851.81 Signed 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 Infrastructure Envelope Kadappuram village of Thrissur district in Kerala Page 1 IN-KSDMA-107397-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 550,000.00 405,026.35 Signed 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 Infrastructure Envelope Azhikode village of Thrissur district in Kerala IN-KSDMA-107402-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 986,670.00 773,741.47 Signed 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 Infrastructure Envelope Moothakunnam village of Ernakulam district in Kerala IN-KSDMA-107405-CW-RFB / Construction of Multi purpose cyclone shelter at Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 558,340.00 0.00 Canceled 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 Kumarapuram village of Infrastructure Envelope Alappuzha district in Kerala IN-KSDMA-107408-CW-RFB / Construction of Multi purpose cyclone shelter Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 635,845.00 401,129.00 Signed 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 atParavanna village of Infrastructure Envelope Malappuram district in Kerala IN-KSDMA-107412-CW-RFB / Construction of Multi purpose cyclone shelter at Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 513,340.00 265,146.15 Signed 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 Palappety village of Infrastructure Envelope Malappuram district in Kerala IN-KSDMA-107414-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 1,000,000.00 847,323.07 Signed 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 Infrastructure Envelope Cheruthana village of Alappuzha district in Kerala IN-KSDMA-107415-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 883,340.00 0.00 Canceled 2019-04-25 2019-04-30 2019-06-11 2019-08-24 2019-09-28 2020-03-26 Infrastructure Envelope Kasaba village of Kozhikode district in Kerala IN-KSDMA-201-CW-RFB / Construction of Multi purpose cyclone shelter at Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 666,666.67 0.00 Canceled 2016-11-21 2016-11-26 2017-01-07 2017-03-22 2017-04-26 2017-10-23 Muttahara village of Infrastructure Envelope Trivandrum district in Kerala IN-KSDMA-202-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 666,666.67 0.00 Canceled 2016-12-19 2016-12-24 2017-02-04 2017-04-19 2017-05-24 2017-11-20 purpose Cyclone shelter at Infrastructure Envelope Karunagappally IN-KSDMA-203-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 666,666.67 0.00 Canceled 2016-12-19 2016-12-24 2017-02-04 2017-04-19 2017-05-24 2017-11-20 Infrastructure Envelope Kumarapuram village of Alappuzha District IN-KSDMA-204-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two Purpose Cyclone Shelter at IDA / 56930 Post Request for Bids Open - National 666,666.67 0.00 Canceled 2016-12-19 2016-12-24 2017-02-04 2017-04-19 2017-05-24 2017-11-20 Infrastructure Envelope Cheruthana village of Alappuzha district. Page 2 IN-KSDMA-205-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two Purpose Cyclone Shelter at IDA / 56930 Post Request for Bids Open - National 666,666.67 0.00 Canceled 2016-12-19 2016-12-24 2017-02-04 2017-04-19 2017-05-24 2017-11-20 Infrastructure Envelope Vadakkevila village of Kollam district. IN-KSDMA-96914-CW-RFB / Construction of Multi Cyclone Risk Mitigation Single Stage - Two purpose cyclone shelter at IDA / 56930 Post Request for Bids Open - National 567,000.00 422,155.68 Signed 2019-04-25 2019-07-11 2019-07-11 2019-04-30 2019-09-19 2019-12-02 2020-01-06 2021-06-29 Infrastructure Envelope Thazhava, Thazhava village of Kollam District in Kerala IN-KSDMA-114919-CW-RFP / Early Warning Early Warning Request for Single Stage - Two Dissemination System IDA / 56930 Post Open - National 9,833,334.00 0.00 Canceled 2019-05-31 2019-06-05 2019-07-17 2019-09-29 2019-11-03 2020-05-01 Dissemination Systems Proposals Envelope (EWDS) in 14 districts of Kerala IN-KSDMA-135466-CW-RFB / Early Warning Pending Early Warning Single Stage - Two Dissemination System IDA / 56930 Post Request for Bids Open - National 9,833,334.00 0.00 Implementati 2019-09-24 2019-09-29 2019-11-10 2020-01-23 2020-02-27 2020-08-25 Dissemination Systems Envelope (EWDS) in 14 districts of on Kerala GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-KSDMA-402-GO-RFQ / Pending Procurement of Office Project Management and Request for Single Stage - One IDA / 56930 Post Open - National 40,000.00 0.00 Implementati 2016-10-08 2016-12-03 2017-06-01 equipement to State Project Implementation Support Quotations Envelope on Implementation Unit IN-KSDMA-404-GO-RFP / Procurement of Generators Project Management and Single Stage - One IDA / 56930 Post Request for Bids Open - National 210,000.00 0.00 Canceled 2017-11-15 2017-11-20 2018-01-01 2018-01-31 2018-03-07 2018-09-03 for Multi Purpose Cyclone Implementation Support Envelope Shelters IN-KSDMA-40045-GO-DIR / Project Management and Purchase of Talley Software IDA / 56930 Post Direct Selection Direct 1,300.00 914.99 Completed 2017-12-18 2017-12-23 2018-01-27 2018-07-26 Implementation Support and Printer. IN-KSDMA-67772-GO-RFQ / Pending Procurement of Office Project Management and Request for Single Stage - One IDA / 56930 Post Limited 30,000.00 0.00 Implementati 2018-06-30 2018-08-25 2019-02-21 Equipment's for SPIU- Implementation Support Quotations Envelope on NCRMP NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-KSDMA-301-NC-RFQ / Hiring Non consulting Project Management and Request for Single Stage - One IDA / 56930 Post Open - National 7,500.00 5,739.70 Signed 2016-08-27 2016-10-22 2017-04-20 services for conducting Implementation Support Quotations Envelope Survey using Total Station IN-KSDMA-304-NC-RFQ / Pending Hiring a vehicle to State Project Management and Request for Single Stage - One IDA / 56930 Post Open - National 30,000.00 0.00 Implementati 2016-12-03 2017-01-28 2017-07-27 Project Implementation Unit Implementation Support Quotations Envelope on for the project period Page 3 IN-KSDMA-102-NC-RFQ / Soil Investigation Work for Project Management and Request for Single Stage - One IDA / 56930 Post Open - National 50,000.00 42,722.98 Completed 2017-07-18 2017-09-14 2018-08-08 22 MPCS in 9 coastal Implementation Support Quotations Envelope districts of Kerala. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-KSDMA-103-CS-QCBS / Project Management and Quality And Cost- Engagement of Internal IDA / 56930 Post Open - National 300,000.00 0.00 Canceled 2016-11-29 2016-12-20 2017-02-02 2017-03-02 2017-04-01 2017-05-06 2017-06-10 2018-06-10 Implementation Support Based Selection Audit services IN-KSDMA-101-CS-QCBS / Selection of Third Party Project Management and Quality And Cost- Open - IDA / 56930 Post 500,000.00 109,318.65 Signed 2018-06-14 2018-07-05 2018-08-18 2018-09-15 2018-10-15 2018-11-19 2018-12-24 2019-12-24 Quality Audit(TPQA) for Implementation Support Based Selection International EWDS and MPCs IN-KSDMA-66634-CS-QCBS / Selection of Internal Auditors to determine whether financial Project Management and Quality And Cost- IDA / 56930 Post Open - National 40,000.00 19,578.70 Signed 2018-06-20 2018-07-11 2018-08-24 2018-09-21 2018-10-21 2018-11-25 2018-12-30 2019-12-30 management or arrangement Implementation Support Based Selection including internal control mechanism is functioning effectively INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-KSDMA-37860-CS-CDS / Selection of Technical Consultant for Component A Early Warning (EWDS)- Supply, Installation IDA / 56930 Post Direct Selection Direct 230,000.00 220,087.71 Signed 2017-11-22 2017-12-02 2018-02-05 2018-08-04 Dissemination Systems , commissioning ,Operation & Training of State personnel. 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