The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Somalia Capacity Injection (P149971) AFRICA | Somalia | Governance Global Practice | Recipient Executed Activities | Investment Project Financing | FY 2016 | Seq No: 6 | ARCHIVED on 18-Jun-2019 | ISR35529 | Implementing Agencies: Ministry of Finance, Office of the Prime Minister, Puntland State Government - Office of the President Key Dates Key Project Dates Bank Approval Date: 11-Aug-2015 Effectiveness Date: 13-Oct-2015 Planned Mid Term Review Date: 10-Oct-2017 Actual Mid-Term Review Date: 10-Dec-2017 Original Closing Date: 30-Jun-2020 Revised Closing Date: 30-Jun-2020 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) The project development objective is to strengthen the staffing and institutional capacity of selected line ministries and central agencies to perform core government functions. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Components Table Name Developing Civil Service Capacity for Key Cross-Cutting Government Functions:(Cost $13.00 M) Establishing Management Frameworks and Structures to Support Capacity Development:(Cost $12.25 M) Strengthening Policy Management Capabilities:(Cost $6.75 M) Project Management:(Cost $6.00 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Moderately Satisfactory Moderately Satisfactory Overall Implementation Progress (IP) Satisfactory Satisfactory Overall Risk Rating High High Implementation Status and Key Decisions Component 1: Developing capacity for key cross-cutting Government functions Sub-component 1.1: Supporting harmonized and Government-led capacity injection in priority institutions All contracts for CIM staff in the Federal Government of Somalia (FGS) and Puntland State of Somalia (PSS) have been renewed to run until December 2019, and to be aligned with the annual confirmation of availability of funds under the Somalia Recurrent Cost Reform Financing-RCRF Project. The next contract extensions will run from January 2020 subject to confirmation of available funds for CIM staff salaries and allowances for 6/18/2019 Page 1 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) 2020 under the RCRF. FGS has released 11 CIM Advisors to create fiscal space for payment of Stream A CIM staff salaries and allowance. There has been a delay in the implementation of the Young Graduate Scheme. The way forward with the proposed scheme will be discussed at the restructuring technical meetings. Sub-Component 1.2: Providing specialized training and coaching support for new recruits and their teams FGS: The Somalia National University School of Management and Public Administration-SOMPA, will be supported to be able to undertake training of civil servants locally and on continuous basis. Consultations have taken place with external training institutions including the Kenya School of Government and the Civil Service College of Uganda to partner with SOMPA to build its capacity in the areas of curriculum development, preparation of training materials/modules and implementing a training-of-trainers program to increase the number of Somali local trainers. The Bank is working closely with FGS on the next implementation actions. PSS: The Puntland State University Institute of Public Administration and Management-IPAM, will be supported to be able to undertake training of civil servants locally and on continuous basis. Consultations have taken place with external training institutions including the Kenya School of Government, the Tanzania Civil Service Institute, the Civil Service College of Uganda and the Ethiopia Civil Service University to partner with IPAM to build its capacity in the areas of curriculum development, preparation of training materials/modules and implementing a training-of-trainers program to increase the number of local trainers in PSS. The Ministry of Labour, Youth and Sports (MoLYS) is developing an Establishment Bill for IPAM and implementation will kick off once the Bill is enacted. Component 2: Strengthening the policies and procedures for civil service management Sub-component 2.1: Supporting priority ministries in re-organization and change management FGS has completed the organizational reviews for all MDAs. The Bank is working with Government to incorporate additional technical comments on the reports. PSS has completed organizational and modernization assessments for all MDAs and Government organizational ordinance has been developed to provide more clarity on mandates, vision, mission, functions, accountabilities, structures, staff complement and establishment ceilings for these MDAs. Sub-component 2.2: Strengthening basic Policies for civil service management PSS will support MDAs in implementation cabinet-approved Administrative rules and regulations that have been developed from the HR policies. In FGS, the Ministry of Labour and Social Affairs-MOLSA is constituting the Government joint technical team to prepare administrative rules and regulations for the HR policies that have been developed. The Bank team is working closely with FGS to provide quality assurance to the terms of reference for this activity. Pay and Grading: FGS and PSS: Procurement of consultants to develop the Civil Service Pay and grading Policy and pay structures is ongoing. Public Sector Pension Policy FGS: A draft Pension Policy and Pension Bill to establish a Public Sector Pension Fund for Somalia has been developed, and plans for validation are underway. PSS: A Public Sector Pension Policy and Bill has been developed. The pension scheme options and costing have been developed based on the HR audit data. The draft Bill has been reviewed by Cabinet and a few considerations on legal aspects have been recommended to MOLYS who is currently revising the draft Bill. Sub-component 2.3: Civil service work force management Human Resource Audit FGS: The communication from Government on the final outcome of the HR Audit has been delayed. This in consequence is delaying payroll cleaning, development of personnel records for staff and unique identifier numbers, and introduction of payroll controls and audits. As part of the HR audit, a biometric registration exercise was conducted by FGS. A joint (Ministry of Finance, Ministry of Labour, Civil Service Commission, Office of the Prime Minister) verification exercise on the biometric data, including verification against the biometric data of the security sector is currently 6/18/2019 Page 2 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) underway, with plans to conclude by mid-June 2019. The exercise was partly delayed due to the bomb attack on the Ministry of Labour offices. FGS will then be expected to share with the Bank the final outcome of the HR audit. PSS: The HR audit has been concluded and the payroll is currently undergoing cleaning, staff electronic and hard copy personal files are currently being developed and unique personnel identifier numbers have been assigned and staff IDs developed. Puntland will now introduce payroll system controls and audits and has started dialogue on the installation of a Human Resource Management Information System (HRMIS) which should ultimately be able to exchange information with IFMIS. Public Sector Reform Strategy: The project is supporting the development of a National Public Sector Reform Strategy to provide the framework for long-term capacity development programming and systematic implementation of interventions by both Government and Development Partners. FGS is in the final stages of the procurement of the consultant. Sub-component 2.4: Strengthening the ethical foundation of the civil service Both FGS and PSS have completed and validated the code of conduct for their respective civil services. The documents have also been translated into Somali language for wider comprehension. In FGS, the code will form part of the civil service procedures and regulations that will be developed for Cabinet approval later this year. In Puntland, procedures and regulations for this policy have been approved by cabinet and will be rolled out to civil servants. An abridged version (pocket size version) will be made available to all civil servants in 2019. Component 3: Strengthening policy management, coordination and monitoring capabilities at the center of Government Sub-Component 3.1: Strengthening capacity for aid coordination, and monitoring and evaluation of the Somali Compact The results framework target of ‘Annual publication of aid data by ACU’ has been fully achieved. The Aid Coordination Unit (ACU) had been integrated into the Office of the Prime Minister (OPM) with support from the project. The ACU’s capacity to curate, analyze, and publish data annually has been developed with support from UNDP and the Bank. The aid coordination function in Puntland is in the Ministry of Planning and International Cooperation (MOPIC). The aid information management system developed for FGS includes a dedicated window for Puntland. The ACU started publishing aid data in 2016. The Bank has further supported filling of senior management and technical positions in M&E and statistics in FGS and PSS planning Ministries. Sub-Component 3.2: Developing basic policy management capabilities Policy Coordination and Oversight FGS and PSS: A policy Delivery Unit has been established in the Office of the Prime Minister (FGS) and Office of the President (PSS). Director positions have already been filled and additional technical positions recruited to support the work at the center of government. Whilst FGS is yet to initiate work on the development of a Cabinet Manual to guide policy processing and Cabinet decision-making, PSS has completed the development of a Cabinet Rules and Procedures Manual (Cabinet Manual). While PSS has already trained cabinet secretariat and cabinet members on procedures, due to the change in cabinet, training will be needed by new cabinet members and new Secretariat staff. There are discussions around developing a cabinet management information system for PSS. Line Ministries’ Policy Capacity FGS and PSS: Policy planning and research units have been established in both FGS and PSS. MDAs in Puntland are submitting progress reports on high priority Government initiatives. This has been facilitated by the guidelines to support the work of the delivery units in Puntland's Office of the President, and policy planning and M&E units in the MDAs. The delay in FGS is partly due to the absence of guidelines for policy development and cabinet processes (a cabinet manual is pending development). Component 3.3: Strengthening leadership for change and delivery Public Administration Forum Both FGS and PSS have conducted annual public administration fora and invited Federal Member States to share experiences and knowledge on public sector reform, discuss progress of public administration transformation in Somalia and chart a way forward to deepen reforms. Executive Leadership Program FGS and PSS: This has been included in the partnership training support to be delivered through the twinning program with external institutions. The program will be implemented in 2019 and will ensure adequate women participation at the senior level. The Bank is providing technical guidance to enable government fast-track implementation of the activity. High Level Retreat 6/18/2019 Page 3 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) FGS: The project supported a high level retreat between FGS’ Office of the Prime Minister and Cabinets of the Federal Member States. The retreat aimed to strengthen leadership and change through consultative planning on policy implementation and review of performance and delivery of priority programs. PSS: The project supported a high level retreat that brought together high-level government decision-makers such as Ministers, Director Generals, and other senior officials of the Executive in Puntland. The retreat offered a platform for debate and discussions on key strategic priorities for Government. Project management and coordination: Both FGS and PSG continue to submit high quality quarterly progress reports on the project. Procurement: The Bank has continued to emphasize the importance of procurement planning for the effective implementation of the procurement process, and will continue to provide procurement training to build the capacity of the staff including hand holding of PIU procurement staff. Financial Management: The quarterly Interim Unaudited Financial Reports (IFRs) for both FGS and Puntland are submitted on time in line with the provisions of the grant agreement. Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance Substantial Substantial Substantial Macroeconomic High High High Sector Strategies and Policies Substantial Substantial Substantial Technical Design of Project or Program Moderate Moderate Moderate Institutional Capacity for Implementation and Sustainability High High High Fiduciary High High High Environment and Social Moderate Moderate Moderate Stakeholders Moderate Moderate Moderate Other High High High Overall High High High Results PDO Indicators by Objectives / Outcomes Strengthen staffing and institutional capacity of selected line ministries and central agencies IN00656622 ►PUNTLAND: Staff appointed to key positions by CIM through approved procedures (disaggregarated by gender and professional categories (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 112.00 109.00 110.00 6/18/2019 Page 4 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Date 14-Aug-2015 28-Nov-2018 12-Jun-2019 30-Jun-2020 IN00656623 Disaggregated by Gender (Female) (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 28.50 31.00 20.00 IN00656624 ►FGS: Proportion of injected staff remaining in service more than 12 months (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 94.00 70.00 70.00 Date 11-Aug-2015 28-Nov-2018 12-Jun-2019 30-Jun-2020 IN00656625 ►FGS: Change management plans developed and at least partially implemented (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 10.00 10.00 7.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656651 ►PUNTLAND: Proportion of injected staff remaining in service more than 12 months (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 99.00 90.00 70.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656652 ►FGS: Staff appointed to key positions by CIM through approved procedure (disaggregated by gender and professional categories) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 169.00 109.00 210.00 Date 11-Aug-2015 28-Nov-2018 12-Jun-2019 30-Jun-2020 IN00656653 Disaggregated by Gender (Female) (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 24.00 28.00 20.00 IN00656654 ►FGS: Ministries / agencies with operational HR and FM functions (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 10.00 10.00 7.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656655 ►PUNTLAND: Change management plans developed and at least partially implemented (Number, Custom) 6/18/2019 Page 5 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 9.00 9.00 7.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656656 ►PUNTLAND: Ministries / agencies with operational HR and FM functions (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 9.00 9.00 7.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 Intermediate Results Indicators by Components Developing capacity for key cross-cutting Government functions IN00656657 ►FGS: Guidelines for recruitment and performance appraisal developed and approved by Steering Committee (Component 1) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656658 ►PUNTLAND: Guidelines for recruitment and performance appraisal developed and approved by Steering Committee (Component 1) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656659 ►FGS:Proportion of injected staff with salaries compliant with harmonized pay scale (Component 1) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 90.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656660 ►PUNTLAND: Proportion of injected staff with salaries compliant with harmonized pay scale (Component 1) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 90.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656661 ►PUNTLAND: The number of staff who state that they have used the training that they received on the job (Component 1) (Number, Custom) 6/18/2019 Page 6 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 136.00 136.00 80.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656662 ►FGS: The number of staff who have achieved improvements in skill/knowledge compared to a pre-training baseline (measured by test results)-(Component 1) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 150.00 150.00 150.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656663 ►FGS: The number of staff who state that they have used the training that they received on the job (Component 1) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 146.00 146.00 120.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656664 ►FGS: Percentage of senior staff in supported institutions with job descriptions (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 10.00 100.00 100.00 90.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656665 ►PUNTLAND: The number of staff who have achieved improvements in skill/knowledge compared to a pre-training baseline (measured by test results)-(Component 1) (Amount(USD), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 180.00 180.00 100.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656666 ►PUNTLAND: Percentage of senior staff in supported institutions with job descriptions (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 10.00 100.00 100.00 90.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656667 ►PUNTLAND: Civil Service Pay Policy and phased plan for implementation developed and submitted for Cabinet approval- (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656668 6/18/2019 Page 7 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) ►FGS: Pension Policy and phased plan for implementation developed and submitted for Cabinet approval (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656669 ►FGS: Civil Service Pay Policy and phased plan for implementation developed and submitted for Cabinet approval- (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656670 ►FGS: Civil Servants with complete electronic personal records (participating ministries)- (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 80.00 80.00 95.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656671 ►PUNTLAND: Pension Policy and phased plan for implementation developed and submitted for Cabinet approval (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656672 ►PUNTLAND: Civil Servants with complete electronic personal records (participating ministries)- (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 95.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656673 ►FGS: Participants in Executive Leadership Program (disaggregated by gender)- (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 50.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656674 Disaggregated by Gender (Female) (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 10.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656675 6/18/2019 Page 8 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) ►PUNTLAND: Development and approval of guidelines by the OOP for policy submissions to the Cabinet (Component 3) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656676 ►Annual publishing of aid data by ACU (Component 3) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656677 ►PUNTLAND: Participants in Executive Leadershio Program (disaggregated by gender)- (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 50.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656678 Disaggregated by Gender (Female) (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 10.00 Date 11-Aug-2015 28-Nov-2018 28-Nov-2018 30-Jun-2020 IN00656679 ►FGS: Government priority initiatives for which OPM has received bi-annual progress reports by line ministries and provided feedback (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 8.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656680 ►PUNTLAND: Government priority initiatives for which OOP have received bi-annual progress reports by line ministries and provided feedback (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 2.00 8.00 Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 IN00656681 ►FGS: Development and approval of guidelines by the OPM for policy submissions to the Cabinet (Component 3) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 28-Nov-2018 29-May-2019 30-Jun-2020 6/18/2019 Page 9 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P149971 TF-A0415 Effective USD 10.00 10.00 0.00 9.65 0.35 97% P149971 TF-A5472 Effective USD 10.25 10.25 0.00 9.44 0.81 92% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P149971 TF-A0415 Effective 11-Aug-2015 02-Sep-2015 13-Oct-2015 30-Jun-2020 30-Jun-2020 P149971 TF-A5472 Effective 22-Jul-2017 24-Aug-2017 24-Aug-2017 30-Jun-2020 30-Jun-2020 Cumulative Disbursements 6/18/2019 Page 10 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Restructuring History Level 2 Approved on 25-Jun-2018 Related Project(s) There are no related projects. 6/18/2019 Page 11 of 11