Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non-consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Shopping Up to USD 100,000 (INR 6.5 m) Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g) Two or three envelope system will not be used (except when using the e-procurement system assessed and agreed by the Bank). (h) No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget (FBS) Must meet the requirements as per Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis (LCS) Must meet the requirements as per Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Qualification Estimated not to exceed USD 300,000, and (CQ) must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for 1. Executive, Assistant Engineers who are responsible for 2 weeks Continuous Procurement – multiple trainings 2. Contract management training – multiple trainings 2 weeks Continuous Customized training on Procurement Procedures arranged for 3. Executive, Assistant Engineers who are responsible for 1 week Continuous Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-11-19 2019-08-09 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Executing Agency(ies): West Bengal Surface Water WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-WEST BENGAL SW- 38559-CW-RFB / Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 328,358.00 294,388.26 Signed 2017-12-18 2017-12-20 2018-01-22 2018-02-08 2018-03-04 2019-03-04 Construction of State Data System Envelope Center at Kolkata IN-WEST BENGAL SW- 38558-CW-RFB / Water Resources Monitoring Request for Single Stage - One Construction of Control IBRD / 87250 Post Limited 89,552.00 85,295.04 Signed 2018-01-17 2018-03-09 2018-09-05 System Quotations Envelope Room for SCADA of Durgapur Barrage IN-WEST BENGAL SW- 38561-CW-RFB / Water Resources Monitoring Request for Single Stage - One Construction of Control IBRD / 87250 Post Limited 89,552.00 0.00 Canceled 2018-01-31 2018-03-21 2018-09-17 System Quotations Envelope Room for SCADA of Tilpara Barrage NHP-2018-2019-WBSW- 379526-CW-NCB-SE / Pending Water Resources Monitoring Single Stage - Two Construction of building for IBRD / 87250 Post Request for Bids Open - National 115,384.62 0.00 Implementati 2019-07-30 2019-07-30 2019-08-30 2019-09-23 2019-10-14 2020-06-10 System Envelope installation of SCADA centre on at Tilpara Barrage GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-WEST BENGAL SW- 36326-GO-RFQ / Procurement and installation of Photocopier and Printers Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 7,692.31 25,355.32 Signed 2017-11-14 2017-12-08 2018-01-07 for the System Quotations Envelope State Project Management Unit of National Hydrology Project IN-WEST BENGAL SW- 36330-GO-RFQ / Procurement and Installation of Desktop PC with Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 7,692.31 19,082.30 Signed 2017-11-14 2017-12-09 2018-01-08 peripherals for the System Quotations Envelope State Project Management Unit of National Hydrology Project Page 1 IN-WEST BENGAL SW- 38546-GO-RFB / Procurement Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 97,015.00 69,656.41 Signed 2017-12-06 2017-12-06 2017-12-27 2018-01-07 2018-01-30 2018-05-30 of Discharge measuring System Envelope Equipment (ADCP) IN-WEST BENGAL SW- 39196-GO-RFQ / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 11,940.00 6,494.50 Signed 2017-12-11 2018-01-26 2018-03-12 Procurement of ITC System Quotations Envelope equipment IN-WEST BENGAL SW- 38548-GO-RFB / Procurement Water Resources Monitoring Request for Single Stage - One of Survey Instruments (1 no. IBRD / 87250 Post Limited 53,800.00 51,901.20 Signed 2018-02-12 2018-03-15 2018-05-14 System Quotations Envelope RTK-DGPS and 4 nos. GPS- Hand held) IN-WEST BENGAL SW- 48181-GO-RFQ / Under Procurement of Survey Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 23,100.00 0.00 Implementati 2018-02-12 2018-03-15 2018-05-14 Instruments (2 nos. Total System Quotations Envelope on Station and 4 nos. Digital Level) IN-WEST BENGAL SW- 38540-GO-RFB / Supply Installation Testing Commissioning and Maintenance of Real Time Data Acquisition System (RTDAS) Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 1,879,461.54 0.00 Canceled 2018-07-25 2018-07-25 2018-08-27 2018-09-17 2018-10-08 2019-10-08 with telemetry of Irrigation System Envelope and Waterways Department West Bengal Under National Hydrology Project And Integrate with Data Center located at Kolkata IN-WEST BENGAL SW- 38555-GO-RFB / Supply, installation, testing, commissioning, training and Water Resources Monitoring Single Stage - Two maintenance of Automatic IBRD / 87250 Post Request for Bids Open - National 461,538.46 0.00 Canceled 2018-09-04 2018-09-09 2018-10-12 2018-10-30 2018-11-27 2019-11-27 System Envelope Operation of Durgapur Barrage along with collection, storage and dissemination of data NHP-2018-2019-WBSW- Water Resources Monitoring Request for Single Stage - One 351943-GO-SH-QU / IBRD / 87250 Post Limited 7,538.46 6,244.14 Signed 2018-07-20 2018-08-24 2018-09-24 System Quotations Envelope Procurement of Laptops NHP-2018-2019-WBSW- Pending 998845-GO-DC-DC / Institutional Capacity IBRD / 87250 Post Direct Selection Direct 42,400.00 0.00 Implementati 2018-07-25 2018-07-25 2018-08-13 2018-09-12 Procurement of PLAXIS-3D Enhancement on Software NHP-2018-2019-WBSW- Pending 354063-GO-DC-DC / Institutional Capacity IBRD / 87250 Post Direct Selection Direct 24,923.08 0.00 Implementati 2018-07-25 2018-07-25 2018-08-13 2018-09-12 Procurement of HYPACK Enhancement on Software NHP-2018-2019-WBSW- Under 317529-GO-DC-DC / Institutional Capacity IBRD / 87250 Post Direct Selection Direct 30,861.54 0.00 Implementati 2018-07-25 2018-07-25 2018-08-13 2018-09-12 Procurement of Geo-Slope Enhancement on and Geo-Studio software Page 2 NHP-2018-2019-WBSW- Pending 816546-GO-SH-QU / Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 15,384.62 0.00 Implementati 2018-12-05 2019-01-12 2019-03-13 Procurement of Hardware for Systems Quotations Envelope on State-WRIS NHP-2018-2019-WBSW- Pending 714477-GO-SH-QU / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 15,384.62 0.00 Implementati 2018-12-06 2019-01-14 2019-02-13 Procurement of Non ITC System Quotations Envelope on equipment for Data Center NHP-2018-2019-WBSW- 877397-GO-DC-DC / Water Resources Monitoring IBRD / 87250 Post Direct Selection Direct 176,923.08 164,372.70 Signed 2018-07-19 2018-07-25 2018-08-16 2018-09-15 Procurement of ARC-GIS System Software NHP-2018-2019-WBSW- 995987-GO-NCB-DE / Under Water Resources Monitoring Single Stage - Two Procurement of Real Time IBRD / 87250 Post Request for Bids Open - National 1,952,770.00 0.00 Implementati 2019-01-31 2019-02-05 2019-03-19 2019-06-01 2019-07-06 2020-01-02 System Envelope Data Acquisition System on (RTDAS) for Surface Water NHP-2018-2019-WBSW- Under 664351-GO-SH-SCB / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 100,000.00 0.00 Implementati 2018-08-22 2018-10-17 2019-01-15 Procurement of 2 nos System Quotations Envelope on Velocity Radars NHP-2018-2019-WBSW- 544004-GO-NCB-DE / Under Water Resources Monitoring Single Stage - Two Procurement of SCADA IBRD / 87250 Post Request for Bids Open - National 923,075.00 0.00 Implementati 2019-02-28 2019-03-05 2019-04-16 2019-06-29 2019-08-03 2020-01-30 System Envelope System for Durgapur on Barrage NHP-2019-2020-WBSW- 391065 / Procurement of Pending Water Resources Operations Request for Single Stage - One laptops for data analysis in IBRD / 87250 Post Limited 2,307.69 0.00 Implementati 2019-08-05 2019-09-30 2020-03-28 and Planning System Quotations Envelope connection with PDS in on Sundarban estuaries NHP-2019-2020-WBSW- 431838 / Procurement of Pending Water quality assessment Water Resources Operations Request for Single Stage - One IBRD / 87250 Post Limited 9,230.77 0.00 Implementati 2019-07-31 2019-09-25 2020-03-23 instrument in connection and Planning System Quotations Envelope on with PDS in Sundarban estuaries NHP-2019-2020-WBSW- Pending Water Resources Monitoring Request for Single Stage - One 273665 / Procurement of 2 IBRD / 87250 Post Limited 76,923.08 0.00 Implementati 2019-08-05 2019-09-30 2020-03-28 System Quotations Envelope nos ADCP on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2018-2019-WBSW- 747669-NC-SH-QU / Pending Water Resources Information Request for Single Stage - One Establishment of State WRIS IBRD / 87250 Post Open - National 7,692.31 0.00 Implementati 2018-08-31 2018-10-15 2019-02-12 Systems Quotations Envelope and integration with on National WRIS NHP-2018-2019-WBSW- 137049-NC-SH-QU / Water Resources Information Request for Single Stage - One Digitization of historical IBRD / 87250 Post Open - National 61,538.46 26,460.92 Signed 2018-08-08 2018-09-26 2019-03-25 Systems Quotations Envelope data, documents and reports etc. Page 3 NHP-2018-2019-WBSW- 330978-NC-SH-QU / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 9,230.77 0.00 Canceled 2018-07-25 2018-08-28 2018-10-27 Geneartion of rating curve System Quotations Envelope at Jalpaiguri on river Teesta NHP-2018-2019-WBSW- 971187-NC-SH-QU / Water Resources Monitoring Request for Single Stage - One Generation of rating curves IBRD / 87250 Post Limited 21,538.46 0.00 Canceled 2018-08-08 2018-09-07 2019-09-07 System Quotations Envelope for river Kangsabati and river Rupnarayan IN-WEST BENGAL SW- 38552-NC-RFB / Bathymetric Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 7,692.31 0.00 Canceled 2018-07-27 2018-08-25 2018-09-24 Survey in Sundarban System Quotations Envelope Estuaries IN-WEST BENGAL SW- 38551-NC-RFB / Field Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 30,769.23 0.00 Canceled 2018-11-03 2018-12-01 2018-12-31 Surveys related with System Quotations Envelope Benchmark and RL Surveys NHP-2018-2019-WBSW- Pending 968183-NC-SH-QU / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 30,769.23 0.00 Implementati 2019-09-10 2019-10-27 2020-02-24 Bathymetric Survey of System Quotations Envelope on medium reservoirs in Purulia NHP-2018-2019-WBSW- Pending 758134-NC-SH-QU / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 30,769.23 0.00 Implementati 2019-08-30 2019-10-10 2019-12-09 Bathymetric Survey in System Quotations Envelope on Sundarban Estuaries NHP-2018-2019-WBSW- Pending 485453-NC-SH-QU / Field Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 92,307.69 0.00 Implementati 2019-09-15 2019-11-10 2020-05-08 Surveys related with System Quotations Envelope on Benchmark and RL Surveys NHP-2019-2020-WBSW- 466612 / Engagement of Pending agency for digitization of Water Resources Information Request for Single Stage - One IBRD / 87250 Post Limited 23,076.92 0.00 Implementati 2019-09-11 2019-11-06 2020-05-04 historic data and uploading Systems Quotations Envelope on of digitized data in eSWIS portal. NHP-2019-2020-WBSW- 835993 / Engagement of agency for survey of Pending embankments in Hooghly Water Resources Information Request for Single Stage - One IBRD / 87250 Post Limited 38,461.54 0.00 Implementati 2019-08-20 2019-10-15 2020-04-12 District and corresponding Systems Quotations Envelope on mapping and web hosting the data in designated portal. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2019-2020-WBSW- Consultant 279410 / Benchmarking Water Resources Operations Pending IBRD / 87250 Post Qualification Open - National 76,923.08 0.00 2019-07-14 2019-08-04 2019-09-17 2019-10-17 2019-11-21 2020-05-19 study of the Kangsabati and Planning System Implementation Selection Reservoir Project Page 4 NHP-2019-2020-WBSW- 731524 / Inflow forecast, flood warning and Water Resources Operations Least Cost Pending IBRD / 87250 Post Open - National 369,230.77 0.00 2019-07-11 2019-07-31 2019-09-11 2019-09-18 2019-10-18 2019-11-22 2019-12-27 2020-06-24 inundation prediction in the and Planning System Selection Implementation Kangsabati Keliaghai Silabati and Dwarakeswar sub basins INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 5