PROCUREMENT PLAN (Textual Part) Project information: [country] [Project name] [P-number] Project Implementation agency: [insert legal name] Date of the Procurement Plan: [insert date] Period covered by this Procurement Plan: [insert from – to period] Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in [insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. PROCUREMENT Sierra Leone : Public Financial Management Improvement and Consolidation Project PLAN General Information Country: Sierra Leone Bank’s Approval Date of the Original Procurement Plan: 2018-03-15 2019-06-11 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P133424 GPN Date: Project Name: Public Financial Management Improvement and Consolidation Project Loan / Credit No: IDA / 53500 Executing Agency(ies): Ministry of Finance and Economic Development WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-107143-CW-RFQ / Setting up of the eProcurement Directorate (Refurbishment of the Request for Single Stage - One IDA / 53500 Post Limited 43,986.91 Signed 2019-03-27 2019-05-22 2019-11-18 office of the eProcurement Quotations Envelope Directorate including training room and where few NPPA staff will be relocated). GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-62431-GO-RFB / Supply and Installation of ICT equipment to create an Request for Single Stage - One IDA / 53500 Post Limited 0.00 Canceled 2018-06-04 2018-07-30 2019-01-26 open data portal and Quotations Envelope support of open data regional resource centres SL-MOFED-62435-GO-RFQ / Under Supply of office furniture Request for Single Stage - One IDA / 53500 Post Limited 0.00 Implementati 2018-06-09 2018-08-04 2019-01-31 and equipment for IFMIS Quotations Envelope on support staff SL-MOFED-62939-GO-RFQ / Supply and Installation of Under Request for Single Stage - One laptop computers to facilitate IDA / 53500 Post Limited 0.00 Implementati 2018-05-27 2018-07-22 2019-01-18 Quotations Envelope training of Internal Auditors on on CAATs SL-MOFED-71139-GO-RFB / Supply, Delivery and Under Single Stage - One Installation of Forty-four (44) IDA / 53500 Post Request for Bids Open - National 0.00 Implementati 2018-08-10 2018-08-15 2018-09-26 2018-10-26 2018-11-30 2019-05-29 Envelope Ups/Inverters and Battery on Banks SL-MOFED-79864-GO-RFB / Supply,Delivery and Installation of computers and Under Single Stage - One accessories,photocopiers,printe IDA / 53500 Post Request for Bids Open - National 0.00 Implementati 2018-10-08 2018-10-13 2018-11-24 2018-12-24 2019-01-28 2019-07-27 Envelope rs,scanners,UPSs and laptops on for strengthening of LCs Procurement units Page 1 SL-MOFED-84212-GO-RFQ / Under Request for Single Stage - One Procurement of 150 UPS for IDA / 53500 Post Open - National 0.00 Implementati 2018-11-12 2019-01-07 2019-07-06 Quotations Envelope desktop computers on SL-MOFED-98031-GO-RFQ / Supply and Installation of Pending ICT equipment to create an Request for Single Stage - One IDA / 53500 Post Limited 0.00 Implementati 2019-03-30 2019-05-25 2019-11-21 open data portal and Quotations Envelope on support of open data regional resource centres SL-MOFED-107201-GO-RFB / Replacement of old and Single Stage - One IDA / 53500 Post Request for Bids Open - National 0.00 Canceled 2019-04-01 2019-04-06 2019-05-18 2019-06-17 2019-07-22 2020-01-18 depreciated Data processing Envelope Equipment for ASSL SL-MOFED-66360-GO-RFB / Supply, delivery and Installation of ICT equipment (Lot 1) and Office Single Stage - One Furniture (Lot 2) for the IDA / 53500 Post Request for Bids Open - National 0.00 Canceled 2019-03-25 2019-03-30 2019-05-11 2019-06-10 2019-07-15 2020-01-11 Envelope setting up of the e- procurement project management unit and training room SL-MOFED-108020-GO-RFQ Under / Procurement of generator Request for Single Stage - One IDA / 53500 Post Limited 0.00 Implementati 2019-04-08 2019-06-03 2019-11-30 for the EGP Directorate Quotations Envelope on Office SL-MOFED-110118-GO-RFQ Under / Supply and Delivery of Request for Single Stage - One IDA / 53500 Post Limited 0.00 Implementati 2019-04-27 2019-06-22 2019-12-19 Computer and Accessories Quotations Envelope on for the Installation of AMIS SL-MOFED-116048-GO-RFQ / Procurement of Furniture Pending and Fitting for the Office of Request for Single Stage - One IDA / 53500 Post Limited 0.00 Implementati 2019-06-01 2019-07-27 2020-01-23 the E-Government Quotations Envelope on Procurement Directorate and the EGP Training Room. SL-MOFED-116053-GO-RFQ / Procurement of IT Pending Equipment for the Office of Request for Single Stage - One IDA / 53500 Post Limited 0.00 Implementati 2019-06-01 2019-07-27 2020-01-23 the E-Government Quotations Envelope on Procurement Directorate and the EGP Training Room SL-MOFED-116718-GO-RFQ / Procurement of Office Pending Request for Single Stage - One Equipment, Stationery and IDA / 53500 Post Open - National 0.00 Implementati 2019-06-10 2019-08-05 2020-02-01 Quotations Envelope Toner Cartridges to support on RAIC staff operations NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 SL-MOFED-54489-NC-RFB / Procurement of customisation Open - Single Stage - One IDA / 53500 Prior Request for Bids 5,700,539.71 Signed 2018-03-19 2018-03-24 2018-05-05 2018-06-04 2018-07-09 2019-01-05 and deployment of ITAS International Envelope software SL-MOFED-53316-NC-RFB / Supply and installation of Under software package for the Single Stage - One IDA / 53500 Post Request for Bids Open - National 0.00 Implementati 2018-04-18 2018-04-23 2018-06-04 2018-07-04 2018-08-08 2019-02-04 revenue collection, Envelope on reconciliation and accounting system SL-MOFED-53318-NC-RFB / Under Development of Audit Single Stage - One IDA / 53500 Post Request for Bids Open - National 0.00 Implementati 2018-04-16 2018-04-21 2018-06-02 2018-07-02 2018-08-06 2019-02-02 Management Information Envelope on Systems (AMIS) SL-MOFED-53245-NC-RFB / Procurement of the revenue Under Single Stage - One systems infrastructure IDA / 53500 Post Request for Bids Open - National 1,360,400.00 Implementati 2018-05-24 2018-05-29 2018-07-10 2018-08-09 2018-09-13 2019-03-12 Envelope (Asycuda world, ITAS on &Revenue Reconciliation) SL-MOFED-42204-NC-RFQ / Post-implementation support Pending Request for Single Stage - One for the UPS/Inverter battery IDA / 53500 Post Limited 0.00 Implementati 2018-09-15 2018-11-10 2019-05-09 Quotations Envelope backup solution at the on MDAs SL-MOFED-53195-NC-RFB / Supply,delivery & Single Stage - One Installation of computers and IDA / 53500 Post Request for Bids Open - National 0.00 Canceled 2018-08-27 2018-09-01 2018-10-13 2018-11-12 2018-12-17 2019-06-15 Envelope accesories,UPS,printers and scanners, giant photocopiers SL-MOFED-53172-NC-RFB / Supply,deliver,install,configure &test for KVM switch,LCB Monitor, USB Keyboard and Single Stage - One IDA / 53500 Post Request for Bids Open - National 0.00 Canceled 2018-08-27 2018-09-01 2018-10-13 2018-11-12 2018-12-17 2019-06-15 accessories, licenses and e- Envelope GP terabyte backup system storage and 42U Rack with accessories SL-MOFED-42208-NC-RFB / Procurement, Installation & Technical Support of IWAN Single Stage - One IDA / 53500 Post Request for Bids Open - National 0.00 Canceled 2018-08-13 2018-08-18 2018-09-29 2018-10-29 2018-12-03 2019-06-01 for Rolling out of IFMIS at Envelope twenty-four (24) Ministries, Departments and Agencies. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-53127-CS-CQS / TA to undertake inventory Consultant and valuation of government IDA / 53500 Post Qualification Open - National 0.00 Canceled 2018-04-10 2018-05-01 2018-06-14 2018-07-14 2018-08-18 2019-02-14 asset and inventories for Selection inclusion in the accounts on adoption of IPSAS accounts Page 3 SL-MOFED-62427-CS-CQS / TA to pilot a model records Consultant management repository in 5 Under IDA / 53500 Post Qualification Open - National 0.00 2018-05-22 2018-06-12 2018-07-26 2018-08-25 2018-09-29 2019-03-28 MDA's using the code of Implementation Selection practice for records management SL-MOFED-62429-CS-CQS / Consultancy Service to carry out the scoping, designing Consultant Under and piloting of data IDA / 53500 Post Qualification Open - National 0.00 2018-07-16 2018-08-06 2018-09-19 2018-10-19 2018-11-23 2019-05-22 Implementation dashboards for education and Selection health sectors using existing open source code SL-MOFED-53063-CS-CQS / Consultant Pending Hire a firm for payroll IDA / 53500 Post Qualification Open - National 0.00 2018-09-10 2018-10-01 2018-11-14 2018-12-14 2019-01-18 2019-07-17 Implementation audits and compliance Selection SL-MOFED-74790-CS-CQS / Consultant TA to modify open data Under IDA / 53500 Post Qualification Open - National 0.00 2018-08-27 2018-09-17 2018-10-31 2018-11-30 2019-01-04 2019-07-03 portal to include SDG Implementation Selection platform 2018 SL-MOFED-53313-CS-CQS / Consultant TA to build capacity for IDA / 53500 Post Qualification Open - National 0.00 Canceled 2018-09-10 2018-10-01 2018-11-14 2018-12-14 2019-01-18 2019-07-17 ITAS and ASYCUDA world Selection SL-MOFED-98032-CS-LCS / Least Cost Under Auditing of 2016 financial IDA / 53500 Post Open - National 0.00 2018-05-29 2018-06-19 2018-08-02 2018-08-30 2018-09-29 2018-11-03 2018-12-08 2019-06-06 Selection Implementation statements (ASSL) SL-MOFED-113298-CS-CQS Consultant Open - Under / Recruitment of a Quality IDA / 53500 Post Qualification 0.00 2019-05-07 2019-05-28 2019-07-11 2019-08-10 2019-09-14 2020-03-12 International Implementation Assurance Advisor Selection INDIVIDUAL CONSULTANTS Page 4