1. PROCUREMENT PLAN Ministry of Education, Science and Technology SKILLS DEVELOPMENT PROJECT GENERAL PROJECT INFORMATION Country: Malawi Borrower: Government of the Republic of Malawi Project Name: Skills Development Project Loan/Credit No. : 5472 - MW Bank’s approval Date of the procurement Plan: Original: Date of General Procurement Notice: Period covered by this procurement plan: 18 months II. Goods and Works and non-consulting services. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement of Goods, Works and Non Consultant Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers - (January 2011): Procurement Method Thresholds (US$) Comment- Prior Review 1. ICB and LIB (Goods) and 1,000,000 and above All Contracts Non Consulting Services 2. NCB (Goods) and Non Below 1,000,000 and above None Consulting Services 200,000 3. Shopping (Goods) and Non Bellow 200,000 None Consulting Services 3. ICB (Works) 5,000,000 and above All Contracts 4. NCB (Works) Below 5, 000,000 and above 1, First contract above 000,000 US$1 million Page 1 of 11 5. Shopping (Works) Below 1, 000,000 None 6. Direct Contracting All Values All Contracts Prequalification : Bidders for N/A shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank] Not Applicable 4. Reference to (if any) Project Operational/Procurement Manual: Not Applicable 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] : Not Applicable 6. Procurement Packages with Methods and Time Schedule [List the Packages which require Bank’s prior review first and then the other packages] Not Applicable Page 2 of 11 I. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimated Cost Review by Market Selection Method Evaluation Procurement Prequalif Domestic Expected date Expected (US$) Bank Approach (RFP, RFB, RFQ, Options Process: ication Preference of bid/ date of (Prior/Post) (Open- DS etc.) (BAFO, (Single/Multiple (Yes/ No) (Yes/No) proposal Contract National/ Rated Stages; One/Two opening Signature International Criteria etc.) Envelopes etc) Limited etc.) Goods 1 Procurement of various Post Limited RFQ Single N N 11/08/17 15/09/17 ICT Equipment 50,000.00 2 1 Printer (4 in 1) 500.00 Post Limited RFQ Single N N 10/26/15 3 6 Laptops 7,000.00 Post Limited RFQ Single N N 10/26/15 4 3 Desktops 3,000.00 Post Limited RFQ Single N N 10/26/15 5 3 UPS’ 300.00 Post Limited RFQ Single N N 10/26/15 6 2 Projectors 2,550.00 Post Limited RFQ Single N N 10/26/15 7 2 Presentation Pointers 150.00 Post Limited RFQ Single N N 10/26/15 8 10 External Hard Drives 1,500.00 Post Limited RFQ Single N N 10/26/15 9 Supply, delivery and Post O-N RFB Single N N 18/09/17 29/09/17 Installation of Equipment for HEMIS at NCHE and in Participating Institutions including Training. 320,000.00 10 Procurement of NCHE Post Limited RFQ Single N N 11/08/17 15/09/17 Conferencing Equipment/System 33,500.00 11 Procurement of Office Post Limited RFQ Single N N 11/08/17 15/09/17 Furniture at NCHE 54,400.00 12 8 executive desks 4,700.00 Post Limited RFQ Single N N 05/11/15 13 8 Executive swivel chairs 2,000.00 Post Limited RFQ Single N N 05/11/15 3 Sr./ No Contract Description Estimated Cost Review by Market Selection Method Evaluation Procurement Prequalif Domestic Expected date Expected (US$) Bank Approach (RFP, RFB, RFQ, Options Process: ication Preference of bid/ date of (Prior/Post) (Open- DS etc.) (BAFO, (Single/Multiple (Yes/ No) (Yes/No) proposal Contract National/ Rated Stages; One/Two opening Signature International Criteria etc.) Envelopes etc) Limited etc.) 14 24 Standard visitors 2,000.00 Post Limited RFQ Single N N 05/11/15 15 7 Filing cabinets 1,500.00 Post Limited RFQ Single N N 05/11/15 16 2 White boards 500.00 Post Limited RFQ Single N N 05/11/15 17 8 office meeting tables 1,500.00 Post Limited RFQ Single N N 05/11/15 18 Conference room set (10 Post Limited RFQ Single N N 22/09/16 tables with 30 chairs) and 20 visitors chairs 3,500.00 19 5 executive desks and 5 Post Limited RFQ Single N N 22/09/16 executive chairs 4,900.00 20 1 Coffee table and 3 book Post Limited RFQ Single N N 16/08/16 shelves 1,400.00 21 Procurement of Wi-Fi Post Limited RFQ Single N N 12/09/16 Router 1,500.00 22 Procurement of Dongles Post Limited RFQ Single N N 26/10/15 500.00 23 Procurement of Camera Post Limited RFQ Single N N 28/06/16 1,200.00 24 Procurement of Fridges Post Limited RFQ Single N N 30/10/15 1,500.00 25 Procurement of 2 Saloons 48,000.00 Post O-N RFB Single N N 19/11/16 26 Procurement of 16 seater Post O-N RFB Single N N 29/4/16 Minibus 28,000.00 27 Procurement of Motor Post O-N RFB Single N N 04/01/16 Cycle 4,000.00 28 Procurement of 4X4 Post O-N RFB Single N N 08/07/16 Double Cabin 60,000.00 4 Sr./ No Contract Description Estimated Cost Review by Market Selection Method Evaluation Procurement Prequalif Domestic Expected date Expected (US$) Bank Approach (RFP, RFB, RFQ, Options Process: ication Preference of bid/ date of (Prior/Post) (Open- DS etc.) (BAFO, (Single/Multiple (Yes/ No) (Yes/No) proposal Contract National/ Rated Stages; One/Two opening Signature International Criteria etc.) Envelopes etc) Limited etc.) 29 Generator to address Post Limited RFQ Single N N 12/09/16 occasional power shortage 12,000.00 30 Promotional Materials 57,294.00 Post Limited RFQ Single N N 11/08/17 15/09/17 31 Promotional Materials 50,300.00 Post Limited RFQ Single N N 11/08/18 15/09/18 32 Procurement of Sign Post 1,200.00 Post Limited RFQ Single N N 14/09/16 33 400 golf shirts, 300 t-shirts, Post Limited RFQ Single N N 14/09/16 30 organisers, 246 wall calendars 9,500.00 34 2,000 standard pens, 500 Post Limited RFQ Single N N 14/09/16 executive pens, 1,000 lanyards, 500 writing pads, 100 A4 Diaries, 100 A5 Diaries, 100 Desk Blotters 19,000.00 35 Equipment for Higher Post Limited RFQ Single N N 18/09/17 29/09/17 Education Student Finance Management System (database, server, heavy duty scanner, etc.) 116,000.00 Works (N/A) Non-Consulting Services 5 Sr./ No Contract Description Estimated Cost Review by Market Selection Method Evaluation Procurement Prequalif Domestic Expected date Expected (US$) Bank Approach (RFP, RFB, RFQ, Options Process: ication Preference of bid/ date of (Prior/Post) (Open- DS etc.) (BAFO, (Single/Multiple (Yes/ No) (Yes/No) proposal Contract National/ Rated Stages; One/Two opening Signature International Criteria etc.) Envelopes etc) Limited etc.) 1 Supply, upgrading and Post Open RFQ Single N N 23/11/15 provision of internet services at NCHE 2015- 2016, 2016-2017 20,000.00 2 Supply, upgrading and 25,000.00 Post Open RFQ Single N N 08/09/17 20/10/17 provision of internet services at NCHE 2017- 2018, 2018-2019 6 II. Packages for Consulting Services 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants under IBRD Loans and IDA Credits &Grants by World Bank Borrowers: Selection Method Prior Review Threshold Comment in US$ 1. Competitive Methods (Firms) 200,000 All values 2. Engineering &Contract Supervision 300,000 All Values 3. Single Source (Firms and All Values All Contracts Individuals) 4 Individual Consultants 100,000 All Contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 200,000 or equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable]: None Sr. No Contract Description Estimated Cost Review by Market Approach Selection Method (QCBS, Shortlisting Expected date Expected date of (US$) Bank (Open-National/ FBBS, LCBS, QBS, CQS, DS (Yes/ No) of bid/ Contract (Prior/Post) International etc.) proposal Signature Limited etc.) opening 1 Third Party Validation Agency 824,000.00 Prior O-I QCBS Yes 25/04/16 2 Individual Consultant to 96,000.00 Post O-I INDV Yes 12/04/16 facilitate Tracer Studies at NCHE and Participating Institutions 3 Individual Consultant to 57,000.00 Prior Limited DS No 21/06/17 18/07/17 facilitate Tracer Studies at NCHE and Participating Institutions 4 Recruitment of a Project 200,068.97 Prior O-N INDV Yes 21/06/17 13/07/17 Coordinator 7 Sr. No Contract Description Estimated Cost Review by Market Approach Selection Method (QCBS, Shortlisting Expected date Expected date of (US$) Bank (Open-National/ FBBS, LCBS, QBS, CQS, DS (Yes/ No) of bid/ Contract (Prior/Post) International etc.) proposal Signature Limited etc.) opening 5 Recruitment of a Monitoring 233,103.45 Prior O-N INDV Yes 5/12/16 and Evaluation Specialist 6 Recruitment of a Project 109,241.38 Prior O-N INDV Yes 1/5/16 Assistant 7 Recruitment of a Project 66,000.00 Post O-N INDV Yes 05/04/17 Accountant 8 Recruitment of Internal Audit 51,000.00 Post O-N INDV Yes 18/04/17 Assistant 9 Recruitment of Procurement 51,000.00 Post O-N INDV Yes 13/06/17 Assistant 10 Recruitment of temporary 25,000.00 Post O-N INDV Yes 21/07/17 18/08/17 Social Safeguards Specialist 11 Recruitment of temporary M & 20,000.00 Post O-N INDV Yes 21/07/17 18/08/17 E Specialist to develop NCHE M & E framework 12 Consultancy services to develop 10,000.00 Post O-N INDV Yes 21/07/17 18/08/17 NCHE Communication Strategy 13 Consultancy for SDP External 5,000.00 Prior Limited DS No 7/1/16 Auditors for NCHE 2014-2015 14 Consultancy for SDP External 7,000.00 Post O-N QBS Yes 4/11/16 Auditors for NCHE 2015-2016 15 Consultancy for SDP External 28,000.00 Post O-N QBS Yes 12/07/17 28/07/17 Auditors for NCHE 2016-2017, 2017-2018, 2018-2019 16 Consultancy to develop HE 45,000.00 Post O-I QBS Yes 22/09/17 20/10/17 8 Sr. No Contract Description Estimated Cost Review by Market Approach Selection Method (QCBS, Shortlisting Expected date Expected date of (US$) Bank (Open-National/ FBBS, LCBS, QBS, CQS, DS (Yes/ No) of bid/ Contract (Prior/Post) International etc.) proposal Signature Limited etc.) opening Qualifications Framework (to feed into the National Qualifications Framework). 17 Consultancy to undertake Mid- 50,000.00 Post O-N QBS Yes 29/06/17 term review for the project 18 Consultancy to undertake End 45,000.00 Post O-N QBS Yes 22/03/19 20/04/19 of Project review for the project 19 Consultancy to Develop Quality 50,000.00 Post O-I INDV Yes 22/09/17 20/10/17 Assurance Systems and Build Capacity in Quality Assurance at NCHE and MoEST 20 Consultancy to facilitate 60,000.00 Post O-I QBS No 21/07/17 22/08/17 development of student selection policy (Capacity building for MoEST/NCHE) and carry out a study on Equity and Access to Higher Education in Malawi (with a focus on Marginalised and Vulnerable Groups 9 Sr. No Contract Description Estimated Cost Review by Market Approach Selection Method (QCBS, Shortlisting Expected date Expected date of (US$) Bank (Open-National/ FBBS, LCBS, QBS, CQS, DS (Yes/ No) of bid/ Contract (Prior/Post) International etc.) proposal Signature Limited etc.) opening 21 Consultancy to review student 140,000.00 Post O-I QCBS Yes 5/5/16 financing mechanism in Malawi higher education and to design higher education student finance management system, including repayment mechanism (database, ICT, infrastructure etc.) 22 Consultancy for PPP (including 45,000.00 Post O-N INDV Yes 15/04/16 help organise workshop) 23 Consultancy for ODL specialist 60,000.00 Post O-N INDV Yes 30/10/15 to advise ODL system 24 Consultancy for reviewing 28,000.00 Post O-N INDV Yes 15/04/16 apprenticeship system 25 Consultancy to support 65,000.00 Post O-N INDV Yes 12/7/16 institutions to prepare proposals to submit to TEVETA 26 Consultancy to review the 70,000.00 Post O-N INDV Yes 7/9/15 operations of the TEVET Fund and the Levy system 27 Consultancy for Environmental 70,000.00 Post O-N INDV Yes 05/12/15 and Social Impact Assessment 28 Consultancy for Environmental 60,000.00 Prior Limited DS No 25/4/16 and Social Impact Assessment 10 11 PROCUREMENT Malawi : Skills Development Project PLAN General Information Country: Malawi Banks Approval Date of the Original Procurement Plan: 2017-06-30 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-04-30 Project ID: P131660 GPN Date: Project Name: Skills Development Project Loan / Credit No: IDA / 54720 Executing Agency(ies): National Council for Higher Education WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NCHE-19637-GO-RFB / Supply, delivery and Installation Technical Assistance for Single Stage - One of Equipment for HEMIS at IDA / 54720 System Strengthening and Post Request for Bids Open - National 320,000.00 0.00 Canceled 2017-08-01 2017-08-06 2017-09-05 2017-09-19 2017-09-27 2017-10-27 Envelope NCHE and in Participating policy reforms Institutions including Training MW-NCHE-19642-GO-RFB / Equipment for Higher Education Technical Assistance for Single Stage - One Student Finance Management IDA / 54720 System Strengthening and Post Request for Bids Limited 116,000.00 0.00 Canceled 2017-08-01 2017-08-06 2017-09-05 2017-09-15 2017-10-09 2017-11-08 Envelope System (database, server, heavy policy reforms duty scanner, etc.) MW-NCHE-60832-GO-RFQ / Equipment for Higher Education Technical Assistance for Request for Single Stage - One Pending Student Finance Management IDA / 54720 System Strengthening and Post Limited 36,000.00 0.00 2018-05-28 2018-07-03 2018-09-01 Quotations Envelope Implementation System (database, server, heavy policy reforms duty scanner, etc.) MW-NCHE-60837-GO-RFQ / Supply, delivery and Installation Technical Assistance for Request for Single Stage - One Pending of Equipment for HEMIS at IDA / 54720 System Strengthening and Post Limited 90,000.00 0.00 2018-05-29 2018-07-06 2018-09-04 Quotations Envelope Implementation NCHE and in Participating policy reforms Institutions including Training Technical Assistance for MW-NCHE-60844-GO-RFQ / Request for Single Stage - One Pending IDA / 54720 System Strengthening and Post Limited 10,000.00 0.00 2018-05-13 2018-06-15 2018-08-14 Procurement of ICT Equipment Quotations Envelope Implementation policy reforms MW-NCHE-19628-GO-RFQ / Technical Assistance for Request for Single Stage - One Pending Procurement of various ICT IDA / 54720 System Strengthening and Post Limited 5,000.00 0.00 2017-07-22 2017-08-22 2017-10-03 Quotations Envelope Implementation Equipment policy reforms MW-NCHE-19654-GO-RFQ / Technical Assistance for Request for Single Stage - One Pending Procurement of promotional IDA / 54720 System Strengthening and Post Limited 15,000.00 0.00 2018-05-20 2018-06-13 2018-07-11 Quotations Envelope Implementation materials policy reforms MW-NCHE-19644-GO-RFQ / Technical Assistance for Request for Single Stage - One Procurement of Office Furniture IDA / 54720 System Strengthening and Post Limited 54,400.00 0.00 Canceled 2017-07-22 2017-08-15 2017-08-17 Quotations Envelope at NCHE policy reforms MW-NCHE-19629-GO-RFQ / Technical Assistance for Request for Single Stage - One Procurement of NCHE IDA / 54720 System Strengthening and Post Limited 33,500.00 0.00 Canceled 2017-07-22 2017-08-20 2017-09-17 Quotations Envelope Conferencing Equipment/System policy reforms MW-NCHE-19658-GO-RFQ / Technical Assistance for Request for Single Stage - One Procurement of promotional IDA / 54720 System Strengthening and Post Limited 50,300.00 0.00 Canceled 2018-08-06 2018-09-06 2018-10-04 Quotations Envelope materials policy reforms NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NCHE-19650-NC-RFQ / Technical Assistance for Supply, upgrading and provision Request for Single Stage - One IDA / 54720 System Strengthening and Post Limited 25,000.00 0.00 Canceled 2017-09-27 2017-10-24 2017-10-26 of internet services at NCHE Quotations Envelope policy reforms 2017-2018, 2018-2019 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NCHE-19632-CS-QBS / Technical Assistance for Consultancy for SDP External Quality Based Under IDA / 54720 System Strengthening and Post Open - National 28,000.00 0.00 2017-06-30 2017-06-30 2017-07-02 2017-07-06 2017-07-21 2017-07-26 2017-07-29 2017-08-07 2017-09-06 Auditors for NCHE 2016-2017, Selection Implementation policy reforms 2017-2018, 2018-2019 MW-NCHE-60840-CS-QCBS / Consultancy services to develop Technical Assistance for Quality And Cost- Pending student financing management IDA / 54720 System Strengthening and Post Open - National 51,000.00 0.00 2018-04-26 2018-04-26 2018-04-26 2018-04-26 2018-04-26 2018-05-02 2018-05-08 2018-09-05 Based Selection Implementation information system for Loans policy reforms Board MW-NCHE-60857-CS-LCS / Technical Assistance for Pending Procurement of External Audit IDA / 54720 System Strengthening and Post Least Cost Selection Open - National 16,600.00 0.00 2018-05-04 2018-05-09 2018-06-06 2018-07-04 2018-07-18 2018-08-08 2018-08-22 2019-11-29 Implementation Services policy reforms Page 1 MW-NCHE-19652-CS-QBS / Consultancy to facilitate development of student selection policy (Capacity building for Technical Assistance for Quality Based MoEST/NCHE) and carry out a IDA / 54720 System Strengthening and Post Open - International 60,000.00 0.00 Canceled 2017-07-07 2017-07-21 2017-08-05 2017-09-04 2017-09-05 2017-09-10 2017-10-06 2017-10-12 Selection study on Equity and Access to policy reforms Higher Education in Malawi (with a focus on Marginalised and Vulnerable Groups INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NCHE-19660-CS-INDV / Technical Assistance for Individual consultant to facilitate Individual Consultant Under IDA / 54720 System Strengthening and Prior Direct 57,000.00 0.00 2017-06-30 2017-06-30 2017-07-14 2017-10-04 2017-07-24 2017-08-23 trace studies at College of Selection Implementation policy reforms Medicine and LUANAR-ACE II MW-NCHE-19663-CS-INDV / Technical Assistance for Individual Consultant Under Recruitment of Project IDA / 54720 System Strengthening and Prior Open 200,068.97 0.00 2017-06-30 2017-07-21 2017-07-11 2017-07-31 2017-08-14 2017-08-15 2019-06-06 Selection Implementation Coordinator policy reforms MW-NCHE-19635-CS-INDV / Consultancy to Develop Quality Technical Assistance for Individual Consultant Pending Assurance Systems and Build IDA / 54720 System Strengthening and Post Open 40,000.00 0.00 2018-04-26 2018-05-20 2018-06-10 2018-07-08 2018-09-06 Selection Implementation Capacity in Quality Assurance at policy reforms NCHE and MoEST MW-NCHE-19664-CS-INDV / Technical Assistance for Individual Consultant Pending Recruitment of temporary social IDA / 54720 System Strengthening and Post Open 15,000.00 0.00 2017-06-30 2017-07-28 2017-08-18 2017-09-07 2019-06-29 Selection Implementation safeguards Specialist policy reforms MW-NCHE-19665-CS-INDV / Technical Assistance for Recruitment of temporary M & E Individual Consultant Pending IDA / 54720 System Strengthening and Post Open 18,000.00 0.00 2017-06-30 2017-07-31 2017-08-21 2017-09-05 2017-11-04 Specialist to develop NCHE M & Selection Implementation policy reforms E Framework MW-NCHE-19639-CS-INDV / Technical Assistance for Individual Consultant Consultancy services to develop IDA / 54720 System Strengthening and Post Open 10,000.00 0.00 Canceled 2017-07-14 2017-08-16 2017-08-30 2017-09-23 2017-10-23 Selection NCHE Communication Strategy policy reforms Page 2