THE WORLD BANK OFF\CAL WORLDBANKGROUP O F NICOLA PONTARA DOCUMENTS Country Manager Vientiane, Lao PDR February I3, 2020 H.E. Mr. Somdy Douangdy Deputy Prime Minister Minister of Finance Ministry of Finance 23rd Singha Road, Vientiane, Lao PDR IDA6535-LA (Additional Financing for the Scaling Up Participatory Sustainable Forest Management Project) Additional Instructions: Disbursement and Financial Information Letter Excellency, I refer to the Financing Agreement between the Lao People's Democratic Republic (the "Recipient") and the International Development Association (the "Association") for the above-referenced Project, dated p21) The General Conditions, as defined in the Financing Agreement, provide that the Recipient may from time to time request withdrawals of Credit amounts from the Credit Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL"), and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Credit Funds, and Reporting of Uses of Credit Funds. The Disbursement Guidelines fbr Investment Project Financing. dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at https://www.worldbank.or, and its secure website "Client Connection" at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the Disbursement Guidelines apply to the Credit is specified below. (i) Disbursement Arrangements, The table in Schedule I sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Electronic Delivery. Section 11.01(c) of the General Conditions The Recipient will deliver Withdrawal Applications (with supporting documents) electronically through the Association's web-based portal "Client Connection" at https://clientconnection.worldbank.or . This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through -Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to The World Bank Group Office, Xieng Ngeun Village. Chao Fa Ngum Road Chanthaboulk District. Vientiane. Lao PDR/Phone (856-21) 266200/ Fax (856-2 1) 266299 accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Borrower encounters legal limitations), and which were previously agreed with the Association. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://worldbank.ore and "'Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. (i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty-five (45) days after the end of each quarter, interim unaudited financial reports ("IFR") for the Project covering the quarter. (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Association not later than six (6) months after the end of such period. III. Other Information. For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association's website (http://www.worldbank.org/) and "Client Connection". The Association recommends that you register as a user of"Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Credit, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Association by email at AskLoansg)WorldBank.org using the above reference. Sincerely, Nicola Pontara Country Manager, Lao PDR East Asia and Pacific Region I he W\orld Bank Group OTice. Xieng Ngeun Village, Chao Fa Niumn Road Chanthaboukl District- Vientiane. Lao PIDR/Phone (856-21) 266200 Fax (856-21) 26629) Attachments 1. Statement of Expenditure (SOE) 2. Form of Authorized Signatory Letter With copies: Ministry of Agriculture and Forestry * H.E. Dr. Liane Thykeo, Minister * H.E. Mr. Thongphat Vongmany, Vice Minister * Mr. Sousath Sayakoummane. Director General, Department of Forestry * Mr. Chanthaneth Simahano, Acting Director General, Depatment of Planning and Finance * Mr. Bounpone Sengthong, Deputy Director General, Department of Forestry Ministry of Finance * H.E. Mr. Bounchom Ubonpaseuth, Vice Minister * Mr. Soulivath Souvannachoumkham, Director General, Depatment of External Finance and Debt Management Ministry of Foregn Affairs * Director General, Department of Economic Affairs Ministry of Planning and Investment * H.E. Dr. Kikeo Chanthaboury, Vice Minister * Mme. Phonevanh Outhavong, Director General, Department of Planning * Mme. Sisomboun Ounavong, Director General, Department of International Cooperation World Bank * Ms. Kulaya Tantitenit. Executive Director for Lao PDR, Board of Executive Directors. The W orld Bank Group Office- Xieng NUICun Village. Chao Fa Nun Road Chanthaboul District Vientiane Lao PDR/Phone (856-21) 266200 ax (856-21 )266299 у s � о � -о г� ор у � 7 и Q у у ,,, �. s О � � и " у ~ � v: у у � и r , � L _ s � о у у ..• .� N i � L о •� С� Q L � N � - ✓° с � о г " - _ ^ й о с� й °- ,,�� � -о а-°i о �s у -о` J1 aJi .= О ?� С О � ,� 'О И '.г. :х. 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Ci :.Д СС п Х х � Ф ш Ш ш � с`� a�i Ш Ш Ш N >'О {Z Ш� О f1 и � � � и �- й � Z °- °' * � О О Л � О О � >� v ш � о О го � s s = Z д w � � Attachment 2 - Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] The World Bank Meng Ngeun Village, Chao Fa Ngum Road Chanthabouly District Vientiane, Lao PDR Attention: Country Manager Re: Credit No. 6535-LA (Additional Financing for the Scaling Up Participatory Sustainable Forest Management Project) I refer to the Financing Agreement ("Agreement") between the Lao People's Democratic Republic (the Recipulent) and the International Development Association (the "Association") dated , providing the above Credit. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any i [one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal and applications for a special commitment under this Credit. For the purpose of delivering Applications to the Association, including by electronic means, 2[eachl of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection uith Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of 1 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply, Please delete this.lbotnote infinal letter that is sent to the Association. 2 Instruction to the Recipient: stipulate if more than one person needs tojointly, sign Applications, if so, please indicate the actual number. Please delete this.16otnote infinal letter that is sent to the Association. 3 Instruction to the Recipient: use this bracket if any one of the authorized persons may sign: if this is not applicable, please delete. Please delete this,16otnote infinal letter that issent to the Association. 4 Instruction to the Recipient: use this bracket only if several individuals must jointl sign each Application; if this is not applicable, please delete. Please delete this.foolnote infinal letter that is sent to the Association. SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions.This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / The World Bank GroUp Office, Xieng NgeLn Village Chao la Ngin Road Chanthahoul1 District- Vientiane, Lao PDR/Phone (S56-21 ) 26620o, lax. (S56-21) 266299