Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: March 22, 2017 2. Date of General Procurement Notice: October 3, 2013, 2010 3. Period covered by this procurement plan: March 2017 to Feb 2018 II. Goods, Works, Consultant and Non-Consulting Services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Type of Procurement Prior Review Comments Threshold (PRT) US$ (Millions) 1. Works (Including turnkey, supply & 15 Moderate risk installation of plant and equipment and PPP) 2. (Goods; Information Technology & Non- 4 Moderate risk Consulting Services) 3. Consultant Services (Firms) 2 Moderate risk 4. Consultant Services (Individual Consultants) 0.4 Moderate risk 2. Prequalification. NA 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: NA 4. Reference to (if any) Project Operational/Procurement Manual: Available in Project files 5. Any Other Special Procurement Arrangements: NA 6. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 7. All TORs for the procurement of consultants services irrespective of the estimated cost of the assignment shall be reviewed and cleared by the TTL 8. Operating expenditures are neither subject to the Procurement and Consultant Guidelines nor prior or post reviews. Operating expenditures are normally verified by TTLs and FM specialists and obtained using the Borrower’s national procurement and administrative procedures. 9. Renewal or extension of individual consultant’s contracts hired for technical assistance and which are intended for a long-term period but signed for an initial period shorter than the duration of the project, and that have been prior reviewed, do not require procurement clearance if there is no substantial change in the terms and conditions of the contract. March 22, 2017 PROCUREMENT Kenya : Kenya Cash Transfer for Orphans and Vulnerable Children PLAN General Information Country: Kenya Banks Approval Date of the Original Procurement Plan: 2017-03-22 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-06-29 Project ID: P111545 GPN Date: Project Name: Kenya Cash Transfer for Orphans and Vulnerable Children Loan / Credit No: TF / 97272 Executing Agency(ies): Ministry of East African Community Labour and Social Protection WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MEACLSS-30797-CW-RFB / Renovation of ACK silo at parking Silo in bishop gardens house Policy Development and Request for Single Stage - One Pending TF / 97272 Post Limited 50,000.00 0.00 2017-11-29 2018-01-24 2018-05-24 Social Protection Secretariat Institutional Strengthening Quotations Envelope Implementation (SPS) Offices and installation of security features GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MEACLSS-7714-GO-RFQ / Procurement of Office Furniture Policy Development and Request for Single Stage - One Pending TF / 97272 Post Limited 20,000.00 0.00 2017-03-08 2017-04-03 2017-04-17 Executive tables ,seats and Institutional Strengthening Quotations Envelope Implementation conference table KE-MEACLSS-30780-GO-RFQ / Policy Development and Request for Single Stage - One Pending TF / 97272 Post Limited 30,000.00 0.00 2017-10-15 2017-11-06 2017-11-20 Purchase of UPs for servers Institutional Strengthening Quotations Envelope Implementation KE-MEACLSS-30790-GO-RFQ / Printing of various material Policy Development and Request for Single Stage - One Under TF / 97272 Post Limited 80,000.00 0.00 2017-10-20 2018-01-15 2017-11-24 2017-12-22 includingbanners,Tshirts/Caps Institutional Strengthening Quotations Envelope Implementation /brochures/media kits/leaflets KE-MEACLSS-35232-GO-RFQ / Policy Development and Request for Single Stage - One Pending Supply of various equipment and TF / 97272 Post Limited 55,400.00 0.00 2017-11-29 2018-01-24 2018-06-22 Institutional Strengthening Quotations Envelope Implementation installation in a call centre KE-MEACLSS-7718-GO-RFQ / Program Implementation in Request for Single Stage - One Procurement of 130 bio metric TF / 97272 Post Limited 30,000.00 0.00 Canceled 2017-08-19 2017-09-16 2017-10-16 Selected Sub-Counties Quotations Envelope readers for HSNP KE-MEACLSS-7731-GO-RFQ / Program Implementation in Request for Single Stage - One TF / 97272 Post Limited 30,000.00 0.00 Canceled 2017-09-13 2017-10-13 2017-11-12 Purchase of generators Selected Sub-Counties Quotations Envelope KE-MEACLSS-53067-GO-RFQ / IEC materials to be procured as part of the upcoming National Social Protection Conference for exhibiting at the Ministerial Policy Development and Request for Single Stage - One Pending TF / 97272 Post Limited 60,000.00 0.00 2018-03-09 2018-04-23 2018-04-27 Stand. The items include Institutional Strengthening Quotations Envelope Implementation Banners, Brochures and Pamphlets, Fliers, Folders, Posters, Information booklets, and branded T-Shirts KE-MEACLSS-30786-GO-RFB / Supply of 8 motor vehicles and Policy Development and Single Stage - One TF / 97272 Post Request for Bids Open - National 920,000.00 0.00 Canceled 2017-11-24 2017-12-01 2017-12-29 2018-01-12 2018-02-04 2018-04-06 50 motor cycles as per Institutional Strengthening Envelope specification KE-MEACLSS-63024-GO-RFQ / purchase of 41No.of computers Policy Development and Request for Single Stage - One Pending ,10 No.tablets and 35No of TF / 97272 Post Limited 100,000.00 0.00 2018-05-22 2018-06-10 2018-06-30 Institutional Strengthening Quotations Envelope Implementation laptops for sinlge registry and call cntre at SAU. KE-MEACLSS-63065-GO-RFQ / purchase of 10No. desk Policy Development and Request for Single Stage - One Pending printers,10 No.Multifunctional TF / 97272 Post Limited 90,000.00 0.00 2018-05-24 2018-06-08 2018-06-28 Institutional Strengthening Quotations Envelope Implementation printers,10No. scanners and a TVLCD KE-MEACLSS-63067-GO-RFQ / purchase of assorted accessories 10 No.USB cables,22 No. wireless blue tooth Policy Development and Request for Single Stage - One Pending TF / 97272 Post Limited 3,000.00 0.00 2018-05-24 2018-06-07 2018-06-27 optical mouse,10 Institutional Strengthening Quotations Envelope Implementation No.presentation pointers,2No.computer dust blowers KE-MEACLSS-62459-GO-RFB / purchase of assorted motor vehicles as follows: 50 No.Motor cycles,21 hard top Policy Development and Single Stage - One Pending utility vehicles 2700- TF / 97272 Post Request for Bids Open - National 2,800,000.00 0.00 2018-05-28 2018-06-02 2018-06-30 2018-07-07 2018-07-23 2018-10-30 Institutional Strengthening Envelope Implementation 3000cc,23No.double cabin pick ups 2700-3000cc,4 No.1800 - 2000cc saloon cars. (Total 48 vehicles) KE-MEACLSS-63942-GO-RFQ / SPS/SAU is planning for Policy Development and Request for Single Stage - One Pending production of of beneficiary TF / 97272 Post Limited 99,000.00 0.00 2018-05-25 2018-06-09 2018-06-23 Institutional Strengthening Quotations Envelope Implementation outreach strategy tools before the end of the financial year. Page 1 KE-MEACLSS-67102-GO-RFQ / purchase of IP Phones,digital Policy Development and Request for Single Stage - One Pending TF / 97272 Post Limited 50,000.00 0.00 2018-06-20 2018-07-03 2018-07-17 cameras and head phones for Institutional Strengthening Quotations Envelope Implementation call centre at SAU. KE-MEACLSS-67109-GO-RFQ / Purchase of bar code scanners with software data encryption software and license PRTG Policy Development and Request for Single Stage - One Pending TF / 97272 Post Limited 30,000.00 0.00 2018-07-21 2018-08-25 2018-09-24 network monitoring software tools Institutional Strengthening Quotations Envelope Implementation MS office 360 Suite and licenses NVIVO II Plus software STATA Software KE-MEACLSS-67122-GO-RFQ / Policy Development and Request for Single Stage - One Pending Purchase of seats,chairs and TV TF / 97272 Post Limited 40,000.00 0.00 2018-06-20 2018-06-28 2018-07-28 Institutional Strengthening Quotations Envelope Implementation for installation in SAU Call Centre NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MEACLSS-7720-NC-RFQ / Installation of a fire system/ Air Policy Development and Request for Single Stage - One Pending Conditioner for the server room at TF / 97272 Post Limited 20,000.00 0.00 2017-03-05 2017-04-07 2017-05-08 Institutional Strengthening Quotations Envelope Implementation Single Registry and Integrated MIS KE-MEACLSS-7724-NC-RFQ / Policy Development and Request for Single Stage - One Pending Internet Upgrade at NSNP for 1 TF / 97272 Post Limited 10,000.00 0.00 2017-03-08 2017-04-12 2017-05-12 Institutional Strengthening Quotations Envelope Implementation Year CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MEACLSS-7989-CS-CDS / Recruitment of firm to carry out Consultant asset identification, tagging Policy Development and Pending TF / 97272 Post Qualification Open - National 100,000.00 0.00 2017-10-20 2017-11-03 2017-11-17 2017-12-29 2018-01-19 2018-04-19 assets at State for Social Institutional Strengthening Implementation Selection protection the headquarters and production of asset register INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MEACLSS-7975-CS-INDV / Communication consultant for Policy Development and Individual Consultant Under TF / 97272 Post Limited 60,000.00 0.00 2017-03-09 2017-04-24 2017-03-16 2017-04-06 2017-04-27 2017-11-27 InuaJamii communication Institutional Strengthening Selection Implementation strategy KE-MEACLSS-7979-CS-INDV / Consultancy to carry out media Policy Development and Individual Consultant Under TF / 97272 Post Limited 30,000.00 0.00 2017-03-16 2017-04-24 2017-03-23 2017-06-13 2017-04-13 2017-08-28 2017-05-04 2017-11-06 monitoring on Cash Transfer Institutional Strengthening Selection Implementation Programmes KE-MEACLSS-30795-CS-INDV / Procurement of a technical Assistant to support development Policy Development and Individual Consultant Under of a call centre at The state TF / 97272 Post Limited 35,000.00 34,285.72 2017-10-13 2017-12-01 2017-10-18 2017-12-15 2017-11-01 2018-01-31 2017-11-22 2018-05-21 Institutional Strengthening Selection Implementation department for Social Development-Social Assistance Unit for a period of six months KE-MEACLSS-30794-CS-INDV / Technical assistance to support Policy Development and Individual Consultant TF / 97272 Post Limited 40,000.00 0.00 Canceled 2017-10-20 2017-10-27 2017-11-10 2017-12-01 2018-05-30 MIS actions from consolidated Institutional Strengthening Selection action plan KE-MEACLSS-52714-CS-INDV / Engaging a consultant for social assessment and Vulnerable and Policy Development and Individual Consultant Pending Marginalized Group (VMG) TF / 97272 Post Limited 11,000.00 0.00 2018-03-08 2018-03-12 2018-03-21 2018-03-29 2018-05-22 Institutional Strengthening Selection Implementation framework for Kenya Social and Economic Inclusion Project (KSEIP) KE-MEACLSS-62079-CS-INDV / Recruitment of a technical assistant /Trainer to train officers Policy Development and Individual Consultant Pending TF / 97272 Post Limited 10,000.00 0.00 2018-05-09 2018-05-14 2018-05-15 2018-05-23 2018-06-02 on media engagement and Institutional Strengthening Selection Implementation messaging for SPS for a period of 10 days. KE-MEACLSS-62076-CS-CDS / Recruitment of a communication Policy Development and Pending TF / 97272 Post Direct Selection Direct 35,000.00 0.00 2018-05-23 2018-05-24 2018-05-29 2018-09-13 consultant for inua jamii Institutional Strengthening Implementation communication strategy KE-MEACLSS-62083-CS-CDS / Recruitment of a financial management consultant to Policy Development and Pending TF / 97272 Post Direct Selection Direct 35,000.00 0.00 2018-05-23 2018-05-25 2018-05-29 2018-09-13 support CT-OVC for a period until Institutional Strengthening Implementation 30th October 2018( about five months) KE-MEACLSS-62033-CS-CDS / consultant to carry out media Policy Development and Pending monitoring on Cash Transfer TF / 97272 Post Direct Selection Direct 30,000.00 0.00 2018-05-24 2018-05-25 2018-05-29 2018-08-31 Institutional Strengthening Implementation Programme until october 3oth 2018 Page 2 Page 3