OFFICIAL DOCUMENTS THE WORLD BANK IBRD * IDA I WORLDBMNKGROUP H.E. Adama Kone Minister of Economy and Finance Ministry of Economy and Finance Immeuble SCIAM BP V 163 Abidjan Cte d'Ivoire Re: Republic of C6te d'Ivoire Credit No. 6393-Cl Enhancing Government Effectiveness for Improved Public Services Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Financing Agreement between the Republic of C6te d'Ivoire (the "Recipient") and the International Development Association (the "Association") for the above-referenced Program. The General Conditions, as defined in Financing Agreement, provide that the Recipient may from time to time request withdrawals of Credit amounts from the Credit Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Program specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL"), and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Credit Funds, and Reporting of Uses of Credit Funds. (i) Schedule 1. The table in Schedule I sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications, and instructions on documentation and reporting of advances. (ii) Withdrawal Applications. Applications for withdrawal from the Credit Account ("Withdrawal Applications") of amounts of the Credit allocated to individual Disbursement Linked Results ("DER") may, pursuant to the provisions of Section IV.A of Schedule 2 of the Financing Agreement, be sent to the Association at any time after the Association has notified the Recipient in writing that it has accepted evidence of achievement of the specific DLR. (iii) Withdrawal Amount. The Withdrawal Application may be for an amount not to exceed the amount of the Credit confirmed by the Association for the specific DLR in respect of which the withdrawal is requested, as specified in the Association's notice to the Recipient. (iv) Prior Results. The Association confirms that it has received evidence satisfactory to it that the DLRs referred to in categories Category I of the Table in the Financing Agreement have been achieved. Consequently, the Recipient may withdraw the amount of the Credit allocated to said category in the amount of Euro 8,700,000 after the Financing Agreement has been declared effective. (v) Advances and Recovery of Advances. The Recipient may, in accordance with provisions of the Financing Agreement, request advances of amounts of the Credit allocated to DLIs that have not yet been achieved using the Form attached (Attachment 2). The Association records an amount of the advance as disbursed for an achieved DLR ("recovered") after it has notified the Recipient of its acceptance of the evidence of achievement of the DLR for which the advance was provided. The amount so reclassified becomes available for further advances in accordance with the preceding paragraph. (vi) Electronic Delivery. Section 11.01 (c) of the General Conditions. The Association may permit the Recipient to electronically applications (with supporting documents) through the Association's web-based portal (https://clientconnection.worldbank.org) "Client Connection". This option may be effected if the officials designated in writing by the Recipient who are authorized to sign and deliver Applications have registered as users of "Client Connection". The designated officials may deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Association reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. Section 5.09 of the General Conditions. i) Financial Reports. The Recipient must prepare and furnish to the Bank not later than forty-five (45) days after the end of each calendar quarter, interim unaudited financial reports ("IFR") for the Project covering the quarter. (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Bank not later than nine (9) months after the end of such period. III. Other Important Information. For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Bank's website (http://www.worldbank.org/) and "Client Connection". The Bank recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Loan, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Bank by email at askloans(2worldbank.org. Very truly yours, INTERNATIONAL DEVELOPMENT ASSOCIATION By Pierre L aporte Country Director for C6te d'Ivoire Africa Region Attachments 1. Interim unaudited Financial Report (IFR) 2. Sample Form for Advances `О ди,, >, а� � ° � О 'О "' 'О �`1 � `с� �°'•� N о3 F й a�i о ; •с ° -о о °�..' � � ао � °r р � с � � с°v� й а„� � : .� й сь. � b � �. � у s О � � С � � у +�',..' и api о и •° ° Е � 3 �' й р к с �, °' � и И N ГП О о в�,+ � у о N ? :о и, �' о У � � ,� и О •с ' : о '" " ао Х •v � " � .. е� е с� 3 о °� � s � 0 � � �гs •� еа � р � а� ^ ь. � А й w с� � й "О � с'"'j •� рр у� С О 4. � С а_� �,,,, и • n д•fl д cv � � и 3 о ¢ О и_ � 00 ;r � � и. � U С С � aoi С� U о й у � с л и д У v сУ^б о� � О � � с�д � � � � 'О И � р •� д � Q =• V � • +�' 7 •_D К �- CL сб и i у д" `' • ¢ ц�. р о о. � � 3 � � � a�i а�''i .. ы hC„ О � �j •й �.�i � р �. 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Lc" b и 4� f� � � сб L" �" и¢ .�i И i.ч � � ❑ о ro � W `. о ч°_ �+ .�"i � � 0,,,Т, �L•. •� и °� у `• й д и � ;,� • � � _ '- Е � ' � '� о � й а .� с � g � �_ w b„ Ё � д� � ё о, �•° •^° 4� - о U° �.�'� °� QQ-•о Qb 3� z А •� s.� с о ,� ts, � �� -- о х �¢ �� `.¢ � �� ¢¢ Attachment I Sample Form for Advances [Ministry/Implementing Agency Letterhead] [Date] Loan Operations and Trust Funds Department - [Nairobi Regional Center] The World Bank Delta Center, 13th Floor, Menegai Road, Upper Hill, Nairobi, Kenya. Attention: [name of regional center team lead] Re: Republic of Cfite d1voire Credit No. 6393-Cl Enhancing Government Effectiveness for Improved Public Services Additional Instructions: Disbursement and Financial Information Letter Dear Sir/Madam, We refer to the [Grant] [Financing] Agreement between the Association (the "Association") and [insert the name of the Recipient] (the "Recipient") dated [insert date] providing for the above [Grant] [Credit]. In accordance with the provisions of the Disbursement Letter and Schedule -, Section of the [Grant] [Financing] Agreement, to support the implementation of the above Program and to facilitate the achievement of the planned results, we request an Advance in the amount of [insert amount] 1. [We request that the Advance be disbursed in [currency requestedfor disbursement] equivalent to the Total Advance Requested above.f We acknowledge that the amount disbursed will be charged to the [Grant][Credit] Account in the currency of the Financing at the rate of exchange in effect at the time of disbursement. Sincerely, [insert Name, and Position]' The Proposed Advance should be in the currency of the DL1/DLR as set out in the disbursement table in the [Grant] [Financing] Agreement, and in accordance with provisions in the Disbursement and Financial Information Letter. Normally, this is the currency of commitment of the [Grant] [Credit]. I Use this text to designate the currency of the Advance if it should be different from the currency set out in the disbursement table in the [Grant] [Financing] Agreement. I To be signed by a representative of the imp lementing/coordinating agency of the Recipient, OR by the person(s) authorized on behalf of the Recipient to sign applications for withdrawal under the [Grant][Credit] as set out in the applicable Authorized Signatory Letter.