The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Liberia: Public Sector Modernization Project (P143064) AFRICA | Liberia | Governance Global Practice | IBRD/IDA | Investment Project Financing | FY 2014 | Seq No: 8 | ARCHIVED on 13-Feb-2019 | ISR35924 | Implementing Agencies: Republic of Liberia, Civil Service Agency Key Dates Key Project Dates Bank Approval Date: 10-Feb-2014 Effectiveness Date: 08-Apr-2014 Planned Mid Term Review Date: 15-May-2017 Actual Mid-Term Review Date: 29-Sep-2017 Original Closing Date: 30-Sep-2019 Revised Closing Date: 30-Sep-2019 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) To improve pay and performance management in participating ministries, and strengthen payroll management in the Civil Service in Liberia. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Components Table Name Improved Pay Management: Objectives are: (i) facilitate improved wage bill management; (ii) provide a clear and fair basis for accountability for results among civil servants.:(Cost $3.18 M) Strengthened Payroll Management: Objectives are (i) establish and maintain a clean Civil Service payroll and (b) ensure predictability in the government’s wage bill.:(Cost $3.05 M) Improved Performance: Objectives are (i) support the ministries to focus on performing their core functions, and (ii) establish performance and accountability standards among civil servants.:(Cost $3.38 M) Project and Program Coordination: Objective is: support the coordination and delivery of project inputs and the overall program implementation.:(Cost $1.10 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Moderately Satisfactory Moderately Satisfactory Overall Implementation Progress (IP) Moderately Satisfactory Moderately Satisfactory Overall Risk Rating Moderate Moderate Implementation Status and Key Decisions Project implementation is progressing satisfactory except with challenges in the component on payroll management. The one-employee, one-file process has been completed in all seven participating ministries and counties. A second round of the performance management system was undertaken in the participating ministries. The Civil Service Agency (CSA) is continuing with the printing and distribution of new Biometric ID cards (with hologram features) to civil servants in the counties. The Project Oversight Committee has been reconstituted and meetings held in 2/13/2019 Page 1 of 9 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) October and December 2018. The M&E Unit of the CSA has completed the pre-verification of four Disbursement Linked Indicators (DLIs) (a. all participating ministries issued employment appointment letters to all their staff on personnel listing; b. participating ministries have completed one annual cycle of the performance appraisal process for P & E grade civil servants; c. P1-4 and E1-3 grade civil servants in participating ministries assigned into approved grades; and, d. TAS1-3 civil servants in participating ministries assigned into approved pay grades) are awaiting verification by the Independent Verification Agent. 2/13/2019 Page 2 of 9 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) 2/13/2019 Page 3 of 9 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance -- Moderate Moderate Macroeconomic -- Moderate Substantial Sector Strategies and Policies -- Moderate Moderate Technical Design of Project or Program -- Moderate Moderate Institutional Capacity for Implementation and Sustainability -- Moderate Moderate Fiduciary -- Moderate Moderate Environment and Social -- Low Low Stakeholders -- Moderate Moderate Other -- -- -- Overall -- Moderate Moderate Results 2/13/2019 Page 4 of 9 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) PDO Indicators by Objectives / Outcomes To improve pay & performance mgmt in participating ministries, and strenghten payroll mgmt in the CS IN00627120 ►P1-4 and E1-3 grade civil servants in participating ministries paid according to approved pay grades (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 25.00 30.00 30.00 90.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 Even though new pay grades have been developed for civil servants, the government is unable to implement the new grade as a result of the outbreak of the Ebola Virus Disease and the resultant effect it Comments: has on the economy. Government revenue had sharply declined. IN00627110 ►Discrepancy between current payroll (salary) and Personnel Listing (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 25.00 10.00 10.00 0.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 IN00627111 ►P1-4 and E1-3 grade civil servants in seven participating ministries that have achieved satisfactory performance rating or above on their quality ensured annual perfomance appraisal (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 45.00 93.00 60.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 IN00627122 ►Direct project beneficiaries (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 455.00 455.00 500.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 IN00627127 Female beneficiaries (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 78.00 78.00 25.00 IN00627129 Registered in the Female Leadership Program (Percentage, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 14.70 14.70 25.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2018 Intermediate Results Indicators by Components 2/13/2019 Page 5 of 9 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Improved Pay Management: Objectives are: (i) facilitate improved wage bill management; (ii) provide a clear and fair basis for accountability for results among civil servants. IN00627112 ►Civil Service Agency has prepared and submitted for Cabinet approval a Pay Strategy for all its civil servants for five years (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 30-Apr-2015 30-Apr-2015 31-Jul-2019 The Mandate and Functional Reviews for three of the participating ministries were revised based on a Comments: request from the ministers. The final draft versions are yet to be validated by the incoming ministers. IN00627108 ►Remuneration survey completed (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 30-Apr-2015 30-Apr-2015 31-Jul-2019 IN00627109 ►P1-4 and E1-3 grade civil servants in participating ministries assigned into approved pay grades (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 30.00 37.00 80.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2018 Even though new pay grades have been developed for civil servants, the government is unable to implement the new grade as a result of the outbreak of the Ebola Virus Disease and the resultant effect it Comments: has on the economy. Government revenue had sharply declined. IN00627121 ►TAS 1-3 grade civil servants in participating ministries assigned into approved pay grades (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 30.00 78.00 80.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 Even though new pay grades have been developed for civil servants, the government is unable to implement the new grade as a result of the outbreak of the Ebola Virus Disease and the resultant effect it Comments: has on the economy. Government revenue had sharply declined. IN00627114 ►Civil servants aware of pay reforms led by CSA and implications (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 60.00 70.00 90.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 2/13/2019 Page 6 of 9 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Strengthened Payroll Management: Objectives are (i) establish and maintain a clean Civil Service payroll and (b) ensure predictability in the government’s wage bill. IN00627115 ►Ministries with establishment posts defined and updated in HRMIS (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 22.00 29.00 29.00 29.00 Date 16-Sep-2013 02-Jul-2018 02-Jul-2018 31-Jul-2019 IN00627123 ►Civil Servants in participating ministries with completed electronic personnel files (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 50.00 60.00 70.00 100.00 Date 05-Nov-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 This indicator is on target to be achieved. Data had been collected on all civil servants and the Payroll Department and the Biometric Unit of the Civil Service Agency are painstakingly vetting the data before Comments: they migrated onto the electronic system. It is planned that the entries will be advanced by March 2019. IN00627116 ►Civil servants with biometric identity cards (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 26.00 60.00 60.00 100.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 This indicator is on target to be achieved. Data had been collected on all civil servants and the Payroll Department and the Biometric Unit of the Civil Service Agency are painstakingly vetting the data before Comments: they migrated onto the electronic system. It is planned that the entries will be advanced by March 2019. IN00627113 ►Manual and automated HR and payroll systems in CSA audited (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 IN00627125 ►Participating ministries with supplementary payroll (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 2.00 2.00 2.00 0.00 Date 05-Nov-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 Improved Performance: Objectives are (i) support the ministries to focus on performing their core functions, and (ii) establish performance and accountability standards among civil servants. IN00627117 ►Participating MACs with completed Functional reviews (Number, Custom) 2/13/2019 Page 7 of 9 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Baseline Actual (Previous) Actual (Current) End Target Value 1.00 4.00 4.00 7.00 Date 16-Sep-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 Even though the functional reviews were completed for all the participating ministries, 3 of the ministries requested that the functional review reports be reviewed to take into consideration emerging mandates. Comments: Subsequently. the actual completed reports were revised to 4. IN00627118 ►Staffing skills in participating ministries assessed by individual ministries and CSA (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 29-Sep-2017 29-Sep-2017 31-Jul-2019 IN00627119 ►Policy Framework for selection, appointment, promotion, and retirement completed and approved by Cabinet. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 29-Sep-2017 29-Sep-2017 31-Jul-2019 IN00627126 ►Persons trained disaggregated by % females and number of participants in Female Leadership Training Program (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 370.00 370.00 500.00 Date 05-Nov-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 IN00627128 Number participating in female leadership program (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 25.00 25.00 90.00 Date 10-Dec-2012 02-Jul-2018 28-Dec-2018 25-Sep-2019 IN00627124 ►Participating ministries have completed three annual cycles of the Performance Appraisal Process for P & E grade civil servants (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 7.00 Date 05-Nov-2013 02-Jul-2018 28-Dec-2018 31-Jul-2019 Data on Financial Performance Disbursements (by loan) 2/13/2019 Page 8 of 9 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P143064 IDA-53590 Effective USD 2.00 2.00 0.00 1.92 0.03 98% P143064 TF-A1263 Effective USD 4.33 4.33 0.00 3.63 0.70 84% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P143064 IDA-53590 Effective 10-Feb-2014 08-Apr-2014 08-Apr-2014 30-Sep-2019 30-Sep-2019 P143064 TF-A1263 Effective 19-Dec-2016 19-Dec-2016 19-Dec-2016 30-Mar-2019 30-Mar-2019 Cumulative Disbursements Restructuring History There has been no restructuring to date. Related Project(s) There are no related projects. 2/13/2019 Page 9 of 9