Sample Procurement Plan Sri Lanka: Transport Connectivity and Asset Management Project - P132833 (TCAMP) I. General 1. Bank’s approval Date of the procurement Plan: Original: March 09, 2016 Updated: January 2018 2. Date of General Procurement Notice: March 11, 2016 3. Period covered by this procurement plan: The procurement period of Project covered from January 2018 to June 2019 4. Procurement Planning: The TCAMP will be using STEP (systematic tracking of exchanges in procurement – World Bank’s online procurement management tool) for managing the project procurements. II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Contracts/Process Contract Value Expenditure Category Procurement Method es Subject to Prior (Threshold) Review ICB and Performance- > US$10,000,000 All contracts based Procurement NCB and Framework < US$10,000,000 First contract only Works Agreements < US$50,000 Shopping None Direct Contracting All contracts ICB and Framework > US$1,000,000 All contracts Agreements Goods and non-consulting NCB and Framework services < US$1,000,000 First contract only Agreements < US$50,000 Shopping None 2. Reference to (if any) Project Operational/Procurement Manual: Operational Manual – Transport Connectivity and Asset Management Project – March 2016 3. Any Other Special Procurement Arrangements: The Works OPRC contract would be procured using the Bank’s standard procurement document modified to accommodate single stage two envelop system. January 09, 2018 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: 2. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Contract Value Contracts/Processes Expenditure Category Procurement Method (Threshold) Subject to Prior Review All competitive methods; > US$500,000 All contracts advertise internationally Consultant services (firms) All competitive methods; < US$500,000 First contract only advertise locally Selection of particular types of consultants - United Nations All contracts Agencies • First contract • Subsequently, all Individual consultants (Section Individual consultants contracts over V of Consultant Guidelines) US$200,000 equivalent 3. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. January 09, 2018 PROCUREMENT Sri Lanka : Transport Connectivity and Asset Management Project PLAN General Information Country: Sri Lanka Banks Approval Date of the Original Procurement Plan: 2018-01-09 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-02-01 Project ID: P132833 GPN Date: Project Name: Transport Connectivity and Asset Management Project Loan / Credit No: IDA / 57880 Executing Agency(ies): Road Development Authority WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-RDA-41136-CW-RFB / Procurement of Contract Under Output and Performance Based Road Contract (OPRC) for Piloting the Implementation of Design, Rehabilitation/ Single Stage - Two Under IDA / 57880 Road Asset Management Prior Request for Bids Open - International 100,000,000.00 0.00 2018-02-21 2018-02-25 2018-06-25 2018-11-16 2018-12-21 2025-12-19 Improvement, Routine and Envelope Implementation Principles Periodic Maintenance Work of Peliyagoda-Puttlam Road (A03) from Dadugan Oya Bridge to End of Chilaw Town . GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-RDA-41148-GO-DIR / Procurement of Software Requrement for Asset Management System , RDA Institutional Strengthening and Pending Planning Division. ( 06 Nos IDA / 57880 Prior Direct Selection Direct 160,000.00 0.00 2018-04-02 2018-04-07 2018-05-12 2018-11-08 Capacity Building Implementation Hawkeye Processing Toolkit, 2 nos ArcGIS, ArcGIS Server Software, 4 nos HDM -4 sersion 2) LK-RDA-41147-GO-RFQ / Procurement of Hardware Requirement for Asset Management System , RDA Planning Division. ( 6 nos dual Institutional Strengthening and Single Stage - One Pending IDA / 57880 Post Request for Bids Open - National 55,000.00 0.00 2018-03-15 2018-03-20 2018-05-01 2018-05-31 2018-07-05 2018-10-03 monitor computers, 2 nos Capacity Building Envelope Implementation Laptops, 13 nos Desktop Computers, backup server, Printer, Fax Machine, Multimedia Projector, Plotter) LK-RDA-41143-GO-RFB / Institutional Strengthening and Single Stage - One Pending Procurement of Profilometer for IDA / 57880 Post Request for Bids Open - International 700,000.00 0.00 2018-04-01 2018-04-06 2018-05-18 2018-06-17 2018-07-22 2019-01-18 Capacity Building Envelope Implementation RDA. LK-RDA-41145-GO-RFB / Institutional Strengthening and Single Stage - One Pending Procurement of Tow vehicle IDA / 57880 Post Request for Bids Open - National 200,000.00 0.00 2018-03-01 2018-03-06 2018-04-17 2018-05-17 2018-06-21 2018-12-18 Capacity Building Envelope Implementation (FWD) for RDA Planning Division. LK-RDA-41146-GO-RFB / Procurement of Project Vehicles Institutional Strengthening and Single Stage - One Pending IDA / 57880 Post Request for Bids Open - National 350,000.00 0.00 2018-02-15 2018-02-20 2018-04-03 2018-05-03 2018-06-07 2018-12-04 (01 No. SUV and 05 Nos. Double Capacity Building Envelope Implementation Cabs) LK-RDA-41144-GO-RFB / Institutional Strengthening and Request for Single Stage - One Pending Procurement of Sky lift & Road IDA / 57880 Post Open - National 20,000.00 0.00 2018-03-20 2018-05-15 2018-08-13 Capacity Building Quotations Envelope Implementation Marking Machine for RDA. NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-RDA-41137-CS-QCBS / Consultancy Services for Institutional Strengthening and Quality And Cost- Pending Monitoring/Supervision of Output IDA / 57880 Prior Open - International 5,000,000.00 0.00 2018-01-10 2018-01-13 2018-03-27 2018-05-08 2018-07-06 2018-10-08 2019-01-07 2024-01-06 Capacity Building Based Selection Implementation and Performance Based Road Contract (OPRC). LK-RDA-41138-CS-LCS / Road User Satisfaction Survey for Peliyagoda-Puttlam Road (A03) Institutional Strengthening and Pending IDA / 57880 Post Least Cost Selection Open - National 35,000.00 0.00 2017-12-26 2018-01-16 2018-03-01 2018-03-29 2018-04-28 2018-06-02 2018-07-07 2019-01-03 from Ja ela to end of Chilaw Town Capacity Building Implementation ( From 18+000 Km to 76+000 Km) LK-RDA-41140-CS-QBS / Institutional Strengthening and Quality Based Pending Consultancy for institutional IDA / 57880 Post Open - National 20,000.00 0.00 2018-05-01 2018-05-22 2018-07-05 2018-08-02 2018-09-01 2018-10-01 2018-11-05 2019-11-05 Capacity Building Selection Implementation Assessment LK-RDA-41142-CS-QBS / Institutional Strengthening and Quality Based Pending Establishing Monitoring and IDA / 57880 Post Open - National 35,000.00 0.00 2019-01-01 2019-01-22 2019-03-07 2019-04-04 2019-05-04 2019-06-03 2019-07-08 2020-07-07 Capacity Building Selection Implementation Evaluation System Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-RDA-41139-CS-INDV / Institutional Strengthening and Individual Consultant Pending Consultancy for establishing IDA / 57880 Post Open 10,000.00 0.00 2018-05-01 2018-06-19 2018-07-10 2018-08-14 2019-02-10 Capacity Building Selection Implementation protocols for data collection LK-RDA-41141-CS-INDV / Institutional Strengthening and Individual Consultant Pending Consultant for road sector IDA / 57880 Post Open 20,000.00 0.00 2018-04-02 2018-05-21 2018-06-11 2018-07-16 2019-01-12 Capacity Building Selection Implementation strategy and policy Page 2