PROCUREMENT PLAN (Textual Part) Project information: PCRAFI: Furthering Disaster Risk Finance in the Pacific (P161533) Project Implementation agency: Pacific Catastrophe Risk Insurance Company Date of the Procurement Plan: 10th April 2017 Period covered by this Procurement Plan: 1st September 2016 to 31st March 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: Not Applicable. Leased Assets: Not Applicable. Procurement of Second Hand Goods: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable for those contracts identified in the Procurement Plan tables Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is applicable. Other Relevant Procurement Information. Not Applicable. PROCUREMENT Pacific Islands : PCRAFI : Furthering Disaster Risk Finance in the Pacific PLAN General Information Country: Pacific Islands Bank’s Approval Date of the Original Procurement Plan: 2017-04-10 2020-03-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P161533 GPN Date: 2017-04-11 Project Name: PCRAFI : Furthering Disaster Risk Finance in the Pacific Loan / Credit No: TF / A4171 Executing Agency(ies): Pacific Catastrophe Risk Insurance Company WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CK-PCRIC-10286-CS-LCS / Executive Search Agency to Establishment and Least Cost Open - assist in the identification TF / A4171 Operations of PCRIC and Post 150,000.00 150,000.00 Signed 2017-04-10 2017-04-10 2017-04-21 2017-04-11 2017-04-27 2017-05-05 2017-05-11 2017-05-26 2017-05-18 2017-05-26 2017-05-26 2017-05-26 2017-06-30 2017-06-23 2017-12-31 Selection International and recruitment of CEO and PCRIF 4 Board Members CK-PCRIC-10290-CS-CQS / Insurance broker to assist Establishment and Consultant Open - with purchasing reinsurance TF / A4171 Operations of PCRIC and Post Qualification 50,000.00 60,000.00 Signed 2017-07-17 2017-07-28 2017-07-30 2017-08-02 2017-08-06 2017-08-17 2017-08-20 2017-08-31 2017-09-01 2017-09-01 2017-12-31 International for season 6 of PCRAFI PCRIF Selection insurance CK-PCRIC-65109-CS-CQS / Establishment and Consultant Procure services of a rating TF / A4171 Operations of PCRIC and Post Qualification Limited 100,000.00 53,835.02 Signed 2018-06-19 2018-06-01 2018-07-03 2018-07-23 2018-07-06 2018-07-23 2018-07-20 2018-09-21 2019-01-16 agency to assess financial PCRIF Selection strength of PCRIC CK-PCRIC-65113-CS-CQS / Insurance broker to assist Establishment and Consultant Open - with purchasing reinsurance TF / A4171 Operations of PCRIC and Post Qualification 60,000.00 110,800.00 Signed 2018-06-22 2018-08-09 2018-07-13 2018-08-09 2018-07-30 2018-08-31 2018-08-10 2018-08-31 2018-08-24 2018-08-31 2019-10-31 International for season 7 of PCRAFI PCRIF Selection insurance Page 1 CK-PCRIC-71198-CS-CQS / Establishment and Consultant Asset Manager to develop TF / A4171 Operations of PCRIC and Post Qualification Open - National 60,000.00 14,795.90 Signed 2018-08-03 2019-02-12 2018-08-17 2019-02-12 2018-08-31 2019-04-14 2018-09-26 2019-07-01 2018-10-31 2019-07-01 2019-10-31 Investment Strategy, Policy PCRIF Selection and Plan CK-PCRIC-146613-CS-CQS / Establishment and Consultant Open - Insurance Manager for the TF / A4171 Operations of PCRIC and Post Qualification 140,000.00 140,000.00 Signed 2019-12-13 2019-12-13 2019-12-23 2019-12-17 2019-12-23 2019-12-28 2019-12-23 2019-12-29 2019-12-23 2019-12-31 2021-06-30 International 18 Months to June 2021 PCRIF Selection CK-PCRIC-153519-CS-CQS / Establishment and Consultant Open - Pending Legal Counsel 18mths - TF / A4171 Operations of PCRIC and Post Qualification 60,000.00 0.00 2020-01-31 2020-02-14 2020-02-19 2020-02-21 2020-02-28 2021-06-30 International Implementation FY20/21 PCRIF Selection Establishment and Consultant CK-PCRIC-153512-CS-CQS / Open - Pending TF / A4171 Operations of PCRIC and Post Qualification 25,000.00 0.00 2020-02-07 2020-02-21 2020-02-26 2020-02-28 2020-03-06 2021-06-30 Website Development International Implementation PCRIF Selection CK-PCRIC-153514-CS-CQS / Recruitment Agency to Establishment and Consultant Open - Pending support the placement of a TF / A4171 Operations of PCRIC and Post Qualification 65,000.00 0.00 2020-02-14 2020-02-28 2020-03-04 2020-03-09 2020-03-31 2020-09-30 International Implementation permanent CEO and PCRIF Selection directors as required CK-PCRIC-153543-CS-CQS / Establishment and Consultant Open - Under Asset Manager - Cash/Bonds TF / A4171 Operations of PCRIC and Post Qualification 107,500.00 0.00 2020-01-17 2020-03-06 2020-01-31 2020-02-05 2020-02-07 2020-02-14 2021-06-30 International Implementation (12 Months) PCRIF Selection CK-PCRIC-153544-CS-CQS / Establishment and Consultant Open - Under Asset Manager - Shares TF / A4171 Operations of PCRIC and Post Qualification 17,500.00 0.00 2020-01-17 2020-03-06 2020-01-31 2020-02-05 2020-02-07 2020-02-14 2021-06-30 International Implementation (first 12 months) PCRIF Selection CK-PCRIC-158567-CS-CQS / Communication Firm to Establishment and Consultant develop communications pan, Open - Pending TF / A4171 Operations of PCRIC and Post Qualification 80,000.00 0.00 2020-02-21 2020-03-13 2020-04-03 2020-04-10 2020-04-17 2021-06-30 develop collateral and International Implementation PCRIF Selection materials and support marketing activity CK-PCRIC-158569-CS-CQS / Establishment and Consultant Open - Pending Legal Firm to provide Tax TF / A4171 Operations of PCRIC and Post Qualification 15,000.00 0.00 2020-03-31 2020-04-21 2020-05-14 2020-05-22 2020-06-05 2020-12-31 International Implementation Advice - Foreign Jurisdiction PCRIF Selection CK-PCRIC-149261-CS-CQS / External Auditor to meet Establishment and Consultant Project Audit requirements Open - TF / A4171 Operations of PCRIC and Post Qualification 20,000.00 0.00 Canceled 2019-12-31 2020-01-31 2020-02-08 2020-02-15 2020-02-17 2020-06-30 for PCRIC and PCRIF for International PCRIF Selection initial years to date of project activity CK-PCRIC-10289-CS-CQS / Establishment and Consultant Marketing firm to promote Open - TF / A4171 Operations of PCRIC and Post Qualification 100,000.00 0.00 Canceled 2017-10-02 2018-01-18 2017-10-13 2018-01-18 2017-10-27 2017-11-17 2017-12-01 2018-12-31 PCRIC's products in the International PCRIF Selection Pacific region INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CK-PCRIC-10288-CS-CDS / Establishment and Legal services to assist in TF / A4171 Operations of PCRIC and Post Direct Selection Direct 46,000.00 35,000.00 Completed 2017-04-14 2017-05-04 2017-04-21 2017-05-04 2017-04-28 2017-05-25 2018-03-30 2018-05-25 the establishment of PCRIC PCRIF and PCRIF Page 2 CK-PCRIC-10284-CS-CDS / Establishment and Insurance Manager for the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 80,000.00 80,000.00 Completed 2017-04-14 2017-04-11 2017-04-21 2017-05-24 2017-04-28 2016-10-27 2017-10-31 2017-10-31 period 1 November 2016 - PCRIF 31 October 2017 CK-PCRIC-10287-CS-CDS / Establishment and Auditor to audit first year TF / A4171 Operations of PCRIC and Post Direct Selection Direct 100,000.00 25,690.00 Completed 2017-07-01 2017-05-16 2017-07-15 2017-06-15 2017-08-11 2017-09-04 2018-03-30 2017-11-30 of annual accounts PCRIF CK-PCRIC-10292-CS-INDV / Establishment and Individual Technical advisor to assist TF / A4171 Operations of PCRIC and Post Consultant Open 75,000.00 45,900.00 Completed 2017-10-02 2018-01-18 2017-10-27 2018-04-19 2017-11-10 2018-05-01 2017-11-24 2018-05-01 2018-12-31 2018-10-16 insurance manager and PCRIF Selection Board of Directors CK-PCRIC-10291-CS-CDS / Establishment and Resident Director to TF / A4171 Operations of PCRIC and Post Direct Selection Direct 30,000.00 24,840.00 Completed 2017-04-14 2017-08-22 2017-04-21 2017-08-25 2017-04-28 2017-08-25 2018-03-30 2018-06-30 maintain statutory registers PCRIF CK-PCRIC-22085-CS-CDS / Establishment and Calculation Agent for the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 120,000.00 120,000.00 Completed 2017-08-04 2017-08-23 2017-08-11 2017-08-23 2017-09-01 2017-10-04 2018-10-31 2018-10-31 period 1 November 2017 - PCRIF 31 October 2018 CK-PCRIC-65117-CS-CDS / Establishment and Resident Director to TF / A4171 Operations of PCRIC and Post Direct Selection Direct 15,870.00 15,870.00 Signed 2018-07-10 2018-07-19 2018-07-10 2018-07-19 2018-07-12 2018-07-20 2019-06-30 maintain statutory registers PCRIF CK-PCRIC-66578-CS-CDS / Establishment and Insurance Manager for the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 200,000.00 200,000.00 Signed 2018-06-14 2017-09-20 2018-06-15 2017-09-20 2018-06-15 2017-10-26 2019-12-31 2nd and 3rd year (to PCRIF December 2019) CK-PCRIC-65119-CS-CDS / Establishment and Under Auditor to audit second year TF / A4171 Operations of PCRIC and Post Direct Selection Direct 30,000.00 0.00 2018-06-30 2018-08-26 2018-07-10 2018-08-27 2018-08-01 2018-12-31 Implementation of annual accounts PCRIF CK-PCRIC-65124-CS-CDS / Establishment and Calculation Agent for the Pending TF / A4171 Operations of PCRIC and Post Direct Selection Direct 120,000.00 0.00 2018-06-30 2018-07-10 2018-08-31 2019-10-31 period 1 November 2018 - Implementation PCRIF 31 October 2019 CK-PCRIC-71197-CS-CDS / Establishment and Legal services to assist in Under TF / A4171 Operations of PCRIC and Post Direct Selection Direct 40,000.00 0.00 2018-07-26 2018-08-28 2018-08-09 2018-08-28 2018-08-17 2019-10-31 the operation of PCRIC and Implementation PCRIF PCRIF for FY19 CK-PCRIC-116133-CS-CDS / Establishment and Project Coordinator to Under TF / A4171 Operations of PCRIC and Post Direct Selection Direct 90,000.00 0.00 2019-05-23 2019-05-13 2019-05-23 2019-05-23 2020-01-31 support PCRIC interim Implementation PCRIF period without CEO CK-PCRIC-10293-CS-INDV / Monitoring and evaluation Individual Under specialist to design and TF / A4171 Monitoring and Evaluation Post Consultant Open 150,000.00 0.00 2019-12-31 2020-03-05 2020-01-25 2020-02-04 2020-02-18 2021-06-30 Implementation implement M&E process for Selection PCRIC CK-PCRIC-153507-CS-INDV Establishment and Individual / PCRIC/PCRIF Pending TF / A4171 Operations of PCRIC and Post Consultant Open 45,000.00 0.00 2020-02-14 2020-03-01 2020-03-11 2020-03-20 2021-06-30 Administrative Support Implementation PCRIF Selection 18mths - FY20/21 CK-PCRIC-153508-CS-INDV Establishment and Individual Pending / PCRIC/PCRIF Secretariat TF / A4171 Operations of PCRIC and Post Consultant Open 65,000.00 0.00 2020-02-14 2020-03-01 2020-03-11 2020-03-23 2021-06-30 Implementation Advisor 18mths - FY20/21 PCRIF Selection Page 3 CK-PCRIC-153509-CS-INDV Establishment and Individual Pending / Investment Advisor 18mths TF / A4171 Operations of PCRIC and Post Consultant Open 20,000.00 0.00 2020-02-14 2020-03-01 2020-03-11 2020-03-23 2021-06-30 Implementation - FY20/21 PCRIF Selection CK-PCRIC-153515-CS-INDV Individual Development of Disaster Pending / Specialist - Product TF / A4171 Post Consultant Open 50,000.00 0.00 2020-02-14 2020-03-01 2020-03-11 2020-03-23 2021-06-30 Risk Insurance Products Implementation Strategy Selection Individual CK-PCRIC-153545-CS-INDV Pending TF / A4171 Monitoring and Evaluation Post Consultant Open 60,000.00 0.00 2020-01-31 2020-02-19 2020-03-04 2020-03-31 2021-06-30 / Internal Audit (12 Months) Implementation Selection Establishment and CK-PCRIC-158566-CS-CDS / Under TF / A4171 Operations of PCRIC and Post Direct Selection Direct 100,000.00 0.00 2020-02-14 2020-03-03 2020-02-22 2020-03-20 2021-06-30 Project Audit for all years Implementation PCRIF CK-PCRIC-158568-CS-INDV Establishment and Individual Pending / Risk Management & TF / A4171 Operations of PCRIC and Post Consultant Open 20,000.00 0.00 2020-03-20 2020-05-08 2020-05-29 2020-07-03 2021-06-30 Implementation Compliance Specialist PCRIF Selection CK-PCRIC-162397-CS-INDV Establishment and Individual Pending / Chief Executive to lead the TF / A4171 Operations of PCRIC and Post Consultant Open 285,000.00 0.00 2020-03-13 2020-05-01 2020-05-22 2020-06-26 2021-06-30 Implementation company PCRIF Selection CK-PCRIC-153513-CS-INDV / Technical Resource to Individual support Product Development of Disaster Pending TF / A4171 Post Consultant Open 100,000.00 0.00 2020-03-13 2020-03-29 2020-04-05 2020-04-17 2021-06-30 Management/Development Risk Insurance Products Implementation Selection and Actuarial requirements for next 18mths - FY20/21 CK-PCRIC-162398-CS-INDV Establishment and Individual / Extention to Project Pending TF / A4171 Operations of PCRIC and Post Consultant Direct 35,000.00 0.00 2020-03-06 2020-03-10 2020-03-11 2020-03-13 2020-06-30 Coordinator through to April Implementation PCRIF Selection 20 Page 4